Position: Finance
and Administration Officer
Location: Kampala,
Uganda
Hours of work:
Average 2 days per week, with flexible working hours
Deadline for
applications: November 21, 2016
Starting date: As
soon as possible
Salary: Dependent on
experience
Duration: 4 months
with possibility of extension
About
Partnership Africa Canada
Partnership Africa
Canada (PAC) is a global leader in developing innovative approaches to
strengthen natural resource governance in high-risk and conflict regions. For
30 years, PAC has collaborated with partners to promote policy dialogue and
solutions for sustainable development.
PAC focuses on:
- Investigating
and reporting on the lack of accountability, poor governance, and human
rights violations associated with conflict minerals. - Developing
and implementing solutions in collaboration with local partners to improve
natural resource governance, including the certification of conflict
minerals and clean supply chains. - Providing
capacity-building and technical assistance to support transparency in the
mining sector, including the development of industry guidelines. - Promoting
policies and programs that support gender equality and women’s
entrepreneurship in artisanal mining.
We were co-nominated
for a Nobel Peace Prize in 2003 for our work to end the trade of conflict
diamonds and our efforts to help establish the Kimberley Process diamond
certification scheme. PAC collaborates closely with regional and international
initiatives, including the Organization for Economic Cooperation and
Development, as well as the International Conference on the Great Lakes Region.
Partnership Africa
Canada is based in Ottawa, with offices in in Kampala (Uganda), Bunia and
Mambasa (Ituri, Democratic Republic of Congo), Bukavu (South Kivu, Democratic
Republic of Congo), and Kinshasa (Democratic Republic of Congo).
Finance and
Administration Officer
Partnership Africa
Canada is seeking a Finance and Administration Officer to join its office in
Uganda. The Finance and Administration Officer will directly report to the
Finance Director, based in Ottawa, Canada.
The specific areas of
work will include:
- Follow
existing financial systems including expenses, mileage claims, income and
expenditure records, and processing all payments based on HQ policies and
funding agreements; - Manage
cash flow and prepare monthly bank reconciliation; - Maintain
financial and administrative controls and book keeping; - Develop
and monitor budgets; - Ensure
financial monitoring of contracts (consultants and partners); - Prepare
financial reports on a monthly basis; - Examine
travel expenses and financial reports of staff, and contractors ensuring
compliance with requirements; - Provide
help in preparing financial statements and other documents for audits if
needed; - Arrange
travel, including the booking of flights and hotels for staff during
visits to the region, as well as stakeholders and partners during
trainings and other events; - Order
and purchase office equipment and supplies in accordance with procurement
policies; - Maintain
inventories of supplies and equipment; - Monitor
vacation and sick leave records, and ensure that employee weekly time
sheets are properly completed; - Manage
employee leave (Vacation, Sick Leave, and other); - Put in
place a Health insurance package for staff based on Ugandan’s labor law; - Prepare
payroll for staff and ensure all government taxes and obligation are paid
on a monthly basis; - Put in
place vendor agreement for procurement; - Perform
other finance and administrative tasks as required.
Qualifications
- University
degree in accounting, finance, administration or equivalent. - A
minimum of five years of relevant work experience. - Work
experience in a non-governmental organization and an understanding of
African development issues would be an asset. - Experience
providing finance and administrative support, preferably to a
non-governmental organization. - Experience
working within and applying Ugandan legislation applicable to NGO’s as
well as the tax laws of the Uganda Revenue Authority, is an asset. - Excellent
computer skills, particularly with Excel and an accounting system.
Demonstrated experience with Sage 50 is an asset. - Excellent
communication, with verbal and written English essential. Swahili or
French is an asset. - Demonstrated
attention to detail and accuracy. - Demonstrated
time management abilities, multitasking, and planning. - Demonstrated
ability to work cohesively as part of a team, experience having worked
with international teams is an asset.
Applicants must be
Ugandan citizens, or Ugandan-based with legal status to work in Uganda.
Send the following
information by email to jobs@pacweb.org:
- · A cover letter
explaining your interest in the position - · Your resume/curriculum vitae
- · The
completed Supplementary
Information Form (www.pacweb.org/en/about-us/job-opportunities)
The deadline for
applications is Monday, November 21, 2016.
No telephone calls
of walk-ins please. Only shortlisted candidates will be contacted.