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Scope
of Work:
The
Consultant shall:
Conduct
a baseline analysis and lesson learning
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Review and analyse key documents which set out the existing mandate and structure,
and clearly draw reliable comparisons to the requirements under the new law;
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Review performance reports, audits and external evaluation reports,
talk to key internal staff and external stakeholders and project implementers
to identify and evaluate FONERWA’s performance to date, identify and document
lessons learned;
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Evaluate the current institutional arrangements, identify strengths and
weaknesses and gaps which will need to be addressed to achieve FONERWA’s
revised mandate;
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Identify and assess similar institutions in other countries to see where
FONERWA can learn lessons to enhance access to international funds
effectively both from the public and private sources;
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Present findings in a report including a theory of change and develop a
roadmap that sets out reliable plan for FONERWA to have sufficient measures
in place for effective functioning
Establish
the strategic direction for FONERWA for the next five years (2018-2023)
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Work with FONERWA’s senior management to identify key stakeholders in
FONERWA. Among other things develop a new funding model for FONERWA based on
identification of opportunities to attract climate change funding and
identifying implementation arrangements necessary to ensure that FONERWA can
consistently meet the standards and reporting obligations of the institutions
potentially providing finance;
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Meet with these stakeholders to discuss their aspirations from FONERWA,
facilitate a workshop for them and present findings from the draft output for
the strategic direction;
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Review the current resources mobilization strategy and recommend on the
enhancement of the strategy under the new law and the business
plan;
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Review the current Private Strategy to align with the business plan and the
new law;
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Accommodate any other opportunities identified under this assignment
and created by the new law to adequately inform and be informed by the EDPRS
3;
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document crucial institutional features to effectively operationalize the new
Law to guide the board in decision making
Develop
Fund Management Systems and Processes
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Review and revise the Fund Operational Manual to streamline operations and
compliance to incorporate and adapt to the revised Law;
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Review the governance systems (structure and procedures) and operations that
are compatible with standard fund management best practices and ensure they
adequately inform the evolution FONERWA under the new Law;
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Develop tools for Monitoring and reporting and overall knowledge management
on implementation of funded projects to ensure projects supported by the fund
deliver according to plan, are cost effective and results-oriented, and
demonstrate impact at closeout and beyond;
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Develop training modules to facilitate Competitiveness and Enhancement of
Fund staff to effectively support fund operations including awards.
Develop
Operational and Financial Management processes and Guidelines
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Develop the Fund’s financial systems and procedures (including policies,
rules and audit procedures due diligence, systems for fund disbursement,
governance, transparency, risk management and performance monitoring) ensure
the fund’s operational features align with the provisions of the revised Law;
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Develop guidance documents for effective knowledge management including
robust communication of fund to local and international stakeholders through
traditional as well as emerging communication channels targeting social media
and other events;
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Provide procedures for ensuring an effective procurement planning and
management, internal control environment and accountability mechanisms
covering all funds received and disbursed by FONERWA and including a risk
based internal audit function, drafting contingency plans and programming
adequate flexibility to deal with unforeseen risks.
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Develop the Fund’s Internal Audit systems and procedures (including Internal
audit policy, procedure manual, audit charter and due diligences like spot
checks and closing audits for fund disbursement, governance, transparency,
risk management and performance monitoring) ensure the fund’s operational
features align with the provisions of the revised Law;
Develop
the overall human resources support framework
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Basing on the broad responsibilities presented in the revised Law, elaborate
on the tasks of the Chief Executive Officer (CEO) and the Deputy CEO as well
as measures for collaboration among staff of the executive body in a bid to
establish working relations that promote including creation and maintenance
of competent performance standards of the fund.
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Identify the skills and experience necessary to ensure that FONERWA can
operate consistently to the standards set out in the new law;
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Develop Procedures and management framework including reliable measures to
attract and retain talent. Additionally, the Consultant will develop
modalities to periodic access to technical expertise that is essential for
improving overall fund performance and in particular oversight over project
implementation that demonstrates results and impact;
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Develop a staffing structure and organogram with supporting job attributions,
salaries to attract staff with the appropriate qualifications and experience;
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Develop HR policy, procedure manual and staff profile to articulate the
standards and processes of Funds operations;
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Produce a document on the crucial institutional features that will
effectively operationalize the new Law to guide the board in the day to day
decision making.
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In light of the above, review and assess the support GGGI has provided to
FONERWA in the overall GGGI support to Rwanda with a view to proposing how
this support may evolve in the context of the new Law and produce a separate
report for GGGI to clearly set out how the support to FONERWA in the short to
medium term will be structured.
This
position reports to the Rwanda Country Representative. The consultants shall
work in collaboration with the GGGI Rwanda team to ensure the role of GGGI in
strengthening the technical facility is clearly identified and defined along
with resource requirements and timeline for engagement with the fund.
The
Consultant should note that the broad deliverables outlines below should be
based on the scope of work as a foundation in order to ensure a comprehensive
coverage and alignment.
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