Description
Job
Title: Marketing & Conference Coordinator
Title: Marketing & Conference Coordinator
6 month fixed term contract
position (September 2015 to March 2017)
position (September 2015 to March 2017)
Reports to: Conference
Manager
Manager
Based at: Richmond,
Surrey, UK
Surrey, UK
Reed Exhibitions is the
world’s leading events organiser, with over 500 events in 30 countries. In 2015
Reed brought together over seven million event participants from around the
world generating billions of dollars in business. Today Reed events are held
throughout the Americas, Europe, the Middle East, Asia Pacific and Africa and
organised by 40 fully staffed offices. Reed Exhibitions serves 43 industry
sectors with trade and consumer events. It is part of the RELX Group plc, a
world-leading provider of information solutions for professional customers
across industries.
world’s leading events organiser, with over 500 events in 30 countries. In 2015
Reed brought together over seven million event participants from around the
world generating billions of dollars in business. Today Reed events are held
throughout the Americas, Europe, the Middle East, Asia Pacific and Africa and
organised by 40 fully staffed offices. Reed Exhibitions serves 43 industry
sectors with trade and consumer events. It is part of the RELX Group plc, a
world-leading provider of information solutions for professional customers
across industries.
The London Book Fair (LBF) is
a leading exhibition for the publishing industry, based in the world’s creative
capital, London. As well as the flagship event, the team organise a
consumer-facing book and screen festival (London Book & Screen Week) and an
exciting and varied programme of trade and consumer satellite events all over
the world.
a leading exhibition for the publishing industry, based in the world’s creative
capital, London. As well as the flagship event, the team organise a
consumer-facing book and screen festival (London Book & Screen Week) and an
exciting and varied programme of trade and consumer satellite events all over
the world.
LBF is currently looking for
a motivated and creative Conference & Marketing Co-ordinator to join its
friendly and innovative conference and marketing team. This is a diverse role
with the opportunity to work on a multi-platform marketing, conference and events
campaign.
a motivated and creative Conference & Marketing Co-ordinator to join its
friendly and innovative conference and marketing team. This is a diverse role
with the opportunity to work on a multi-platform marketing, conference and events
campaign.
The role is extremely varied
and provides excellent exposure to all elements of the conference and marketing
mix from traditional through to digital. The role involves providing
administrative support to the marketing and conference team, assisting them in
delivering over 200 seminars and events onsite at show. It will suit an
ambitious and enthusiastic team player who has strong attention to detail and
is keen to gain experience at a world-leading event organiser, on an
established brand event.
and provides excellent exposure to all elements of the conference and marketing
mix from traditional through to digital. The role involves providing
administrative support to the marketing and conference team, assisting them in
delivering over 200 seminars and events onsite at show. It will suit an
ambitious and enthusiastic team player who has strong attention to detail and
is keen to gain experience at a world-leading event organiser, on an
established brand event.
The successful candidate will
join the conference and marketing team to work on The London Book Fair (LBF)
which takes place on 14-16 March 2017 at Olympia, London.
join the conference and marketing team to work on The London Book Fair (LBF)
which takes place on 14-16 March 2017 at Olympia, London.
Key Responsibilities:
• Collation and
gathering of all seminar information including session titles, synopses,
speaker biographies and photos (circa 500 speakers)
gathering of all seminar information including session titles, synopses,
speaker biographies and photos (circa 500 speakers)
• Acting as a
point-of-contact for external seminar organisers and speakers
point-of-contact for external seminar organisers and speakers
• Uploading of seminar
and conference information to LBF website and general web-editing
and conference information to LBF website and general web-editing
• Updating and maintaining
seminars and events schedule
seminars and events schedule
• Overall Marketing
assistance and support for conferences as required- digital and
traditional forms of media
assistance and support for conferences as required- digital and
traditional forms of media
• Providing venue with
up-to-date events schedule
up-to-date events schedule
• Preparing rotas for,
and coordination of seminar and events SPOCs (Single point of contact)
team comprising
and coordination of seminar and events SPOCs (Single point of contact)
team comprising
• Scheduling LBF SPOCs
team for paid-for events
team for paid-for events
• Organisation and
invoicing for non-online and free-of-charge bookings for paid-for conferences
invoicing for non-online and free-of-charge bookings for paid-for conferences
• Co-ordination of
paid-for delegate lists and badges for conferences (liaising with registration
team if necessary)
paid-for delegate lists and badges for conferences (liaising with registration
team if necessary)
• Assisting with
co-ordination of speaker gifts for conferences
co-ordination of speaker gifts for conferences
• Assisting in
production of print collateral – seminar onsite guide document and
signage for seminar, conference and events programme
production of print collateral – seminar onsite guide document and
signage for seminar, conference and events programme
• Creation and
proofing of seminar/events holding slides (over 280)
proofing of seminar/events holding slides (over 280)
• Assisting with
organisation of speaker registration
organisation of speaker registration
• Assisting with
team admin inboxes, updating visitor and exhibitor database information,
fulfilling co-branded registration form requests
team admin inboxes, updating visitor and exhibitor database information,
fulfilling co-branded registration form requests
• Website research /
database creation
database creation
• Collaborating with
Marketing to pro-actively seek out creative ways to promote The London Book
Fair and London Book & Screen Week brand
Marketing to pro-actively seek out creative ways to promote The London Book
Fair and London Book & Screen Week brand
• Onsite supervision of
seminar rooms and hired rooms, liaising with A/V, catering, security, scanning
and venue teams
seminar rooms and hired rooms, liaising with A/V, catering, security, scanning
and venue teams
• Assistance with Post
show statistics and analysis
show statistics and analysis
• Assisting with the
coordination of media and association partnerships
coordination of media and association partnerships
Qualifications
Ideal candidate profile:
This position requires an articulate, enthusiastic, creative, hardworking team
player with a proven track record in administration who can demonstrate the
following:
• Excellent copywriting and verbal communication skills.
• Exceptional attention to detail
• Strong time and project management skills
• Good multi-tasking skills including ability to prioritise and work under
pressure
• Good working knowledge of Microsoft Office (Word, Excel &
PowerPoint)
• Experience in an event, exhibition or publishing background would be an
advantage
This position requires an articulate, enthusiastic, creative, hardworking team
player with a proven track record in administration who can demonstrate the
following:
• Excellent copywriting and verbal communication skills.
• Exceptional attention to detail
• Strong time and project management skills
• Good multi-tasking skills including ability to prioritise and work under
pressure
• Good working knowledge of Microsoft Office (Word, Excel &
PowerPoint)
• Experience in an event, exhibition or publishing background would be an
advantage
Interested?
If this position interests you or you know someone it would, please send
written applications to recruitment@reedexpo.co.uk
with a covering letter and your salary expectations. Or you can apply online at
www.reedexpo.com.
If this position interests you or you know someone it would, please send
written applications to recruitment@reedexpo.co.uk
with a covering letter and your salary expectations. Or you can apply online at
www.reedexpo.com.
Due to the large volume of
applications, we are unable to respond to all applications individually.
Therefore, if you are not contacted by the company within the next three weeks,
we regret to advise that your application has been unsuccessful. WE ARE
NOT ACCEPTING CV’S FROM AGENCIES. THEREFORE IF YOU ARE INTERESTED IN THIS
POSITION PLEASE APPLY DIRECTLY TO US OR VISIT OUR WEBSITE AND APPLY ONLINE.
applications, we are unable to respond to all applications individually.
Therefore, if you are not contacted by the company within the next three weeks,
we regret to advise that your application has been unsuccessful. WE ARE
NOT ACCEPTING CV’S FROM AGENCIES. THEREFORE IF YOU ARE INTERESTED IN THIS
POSITION PLEASE APPLY DIRECTLY TO US OR VISIT OUR WEBSITE AND APPLY ONLINE.
