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29.7.2015
PA
to the High Commissioner and Residence Manager A2
to the High Commissioner and Residence Manager A2
BRITISH
HIGH COMMISSION IN KIGALI
HIGH COMMISSION IN KIGALI
VACANCY
NOTICE NO — 01/15 KG
NOTICE NO — 01/15 KG
POSITION: PA to the
High Commissio
High Commissio
GRADE:
A2 POSITION TYPE:
A2 POSITION TYPE:
Permanent
SALARY: 9, 415,385 Rwf per Annum,
SALARY: 9, 415,385 Rwf per Annum,
The
British High Commission (BHC) Kigali works to support the UK Government’s
foreign policy objectives in Rwanda and has a vacancy for a Personal Assistant
to the High Commissioner & Residence Manager A2 (L).
British High Commission (BHC) Kigali works to support the UK Government’s
foreign policy objectives in Rwanda and has a vacancy for a Personal Assistant
to the High Commissioner & Residence Manager A2 (L).
Main purpose of job:
To
provide an efficient and executive Personal Assistant role to the High
Commissioner by managing his office and diary. To act as Residence Manager,
ensuring that official events and visits are run professionally and the
Residence itself is well-run. To play a supporting role for Consular Services
at the High Commission.
provide an efficient and executive Personal Assistant role to the High
Commissioner by managing his office and diary. To act as Residence Manager,
ensuring that official events and visits are run professionally and the
Residence itself is well-run. To play a supporting role for Consular Services
at the High Commission.
Roles and
responsibilities:
responsibilities:
•
To manage the High Commissioner’s office and diary, maintaining the highest
possible standards
To manage the High Commissioner’s office and diary, maintaining the highest
possible standards
•
Ensure the smooth running of the Residence, including requesting and overseeing
technical works, line managing Residence Staff, managing visits and events
Ensure the smooth running of the Residence, including requesting and overseeing
technical works, line managing Residence Staff, managing visits and events
•
To act as Consular Assistant and cover for the Pro-Consul when not in office
To act as Consular Assistant and cover for the Pro-Consul when not in office
•
Manage visits by the Defence Attaché and other FCO staff
Manage visits by the Defence Attaché and other FCO staff
•
Support UK-based staff with organizing travels
Support UK-based staff with organizing travels
•
Champion Learning and Development for staff- Administration of the local staff
medical scheme;
Champion Learning and Development for staff- Administration of the local staff
medical scheme;
•
Work on HR related issues at the High Commission, in partnership with the
regional HR hub.
Work on HR related issues at the High Commission, in partnership with the
regional HR hub.
•
General office support, including managing the supply of official stationary
from London.
General office support, including managing the supply of official stationary
from London.
Resources managed:
•
Manage 2 staff at the Residence (housekeeper and cook), S3 grade
Manage 2 staff at the Residence (housekeeper and cook), S3 grade
•
Oversee and manage budget for entertainment at the Residence
Oversee and manage budget for entertainment at the Residence
Key competences
required:
required:
•
Collaborating and partnering
Collaborating and partnering
•
Delivering Value for money
Delivering Value for money
•
Leading and communicating
Leading and communicating
•
Demonstrating resilience
Demonstrating resilience
Skills / experience /
qualifications required:
qualifications required:
•
Advance level of English and Kinyarwanda language
Advance level of English and Kinyarwanda language
•
The candidate must have minimum 2 years’ experience in PA or equivalent role
The candidate must have minimum 2 years’ experience in PA or equivalent role
•
S/he must be eligible to work and live in Rwanda
S/he must be eligible to work and live in Rwanda
•
Very good communicator (written and oral)
Very good communicator (written and oral)
•
Excellent computer skills (MS word and Excel)
Excellent computer skills (MS word and Excel)
•
Motivated, efficient and organized
Motivated, efficient and organized
•
Excellent team player
Excellent team player
•
Strong people management skills
Strong people management skills
•
Strong budget management skills
Strong budget management skills
•
Must have finished high school, a university degree will be an advantage
Must have finished high school, a university degree will be an advantage
•
Must be able to work occasional evening and weekends when there are events or
visits at the Residence
Must be able to work occasional evening and weekends when there are events or
visits at the Residence
•
Experience Managing a Residence is a desirable
Experience Managing a Residence is a desirable
NOTE:
•
All applicants must be legally able to work in Rwanda with the correct
visa/status or work permit
All applicants must be legally able to work in Rwanda with the correct
visa/status or work permit
•
The British High Commission in Kigali is an equal opportunities employer
dedicated to inclusivity, a diverse workforce and valuing difference
The British High Commission in Kigali is an equal opportunities employer
dedicated to inclusivity, a diverse workforce and valuing difference
•
Employees recruited locally by the British High Commission in Kigali are
subject to terms and conditions of service according to local employment law in
Rwanda
Employees recruited locally by the British High Commission in Kigali are
subject to terms and conditions of service according to local employment law in
Rwanda
•
Employees who are eligible to pay local income tax: e.g. certain third-country
nationals and spouse/partners of UK diplomats will have their salaries abated
by an equivalent amount
Employees who are eligible to pay local income tax: e.g. certain third-country
nationals and spouse/partners of UK diplomats will have their salaries abated
by an equivalent amount
•
Reference checking and security clearances will be conducted
Reference checking and security clearances will be conducted
•
If you have not heard from us 3 weeks after the closing date please consider
your application unsuccessful. Any questions you may have about this position
will only be answered during interview, should you be invited.
If you have not heard from us 3 weeks after the closing date please consider
your application unsuccessful. Any questions you may have about this position
will only be answered during interview, should you be invited.
To Apply
Please
read these notes carefully to ensure that your application is received and
processed
read these notes carefully to ensure that your application is received and
processed
All
applicants should submit a short (1 page maximum) covering letter stating why
they are suitable candidate for the position along with a copy with a copy of
their CV (2 pages maximum) in English, by E-mail to: Recruitment.Africa@fco.gov.uk
applicants should submit a short (1 page maximum) covering letter stating why
they are suitable candidate for the position along with a copy with a copy of
their CV (2 pages maximum) in English, by E-mail to: Recruitment.Africa@fco.gov.uk
Internal
Candidates should also submit the above with a copy of their appraisals
covering the past 24 months
Candidates should also submit the above with a copy of their appraisals
covering the past 24 months
All
candidates should use the following subject line for their email: 01/15 KG PA to the High Commissioner and
Residence Manager
candidates should use the following subject line for their email: 01/15 KG PA to the High Commissioner and
Residence Manager
Please
submit the only requested documents. Please also ensure that your email
including attachments is no longer than 2 Megabytes, otherwise it will be
rejected by your email system or the systems through which it will pass en
route to us.
submit the only requested documents. Please also ensure that your email
including attachments is no longer than 2 Megabytes, otherwise it will be
rejected by your email system or the systems through which it will pass en
route to us.
Internal
candidates and spouses of UK diplomatic officers: please quote in the subject
line of your email, the Vacancy Notice No: 01/15 KG PA to the High Commissioner and Residence Manager, and also
indicate that you are an internal candidate or the spouse of a diplomatic
officer
candidates and spouses of UK diplomatic officers: please quote in the subject
line of your email, the Vacancy Notice No: 01/15 KG PA to the High Commissioner and Residence Manager, and also
indicate that you are an internal candidate or the spouse of a diplomatic
officer
Application
will only be accepted by email
will only be accepted by email
The
closing date is 29th July 2015 and no further application will be
accepted after this date
closing date is 29th July 2015 and no further application will be
accepted after this date
