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ACCOUNTABILITIES
Under
the overall supervision of Head of Programme,and the direct supervision ofthe
Monitoring & Evaluation Officer, the Senior Programme Assistant
(Monitoring & Evaluation) will be responsible for the following duties:
Database
update and development of monitoring tools
- Update
database system to adjust beneficiaries’ baselines and typologies,
planned rations, and commodities according to needs and from one year to
next, in coordination with M&E Officer;
- Design
monitoring system of newly approved projects, modify end dates when
extensions of projects are approved and ensure correspondence between
WFP database and CTS project codes;
- Assist
in the migration to corporate monitoring database / system when it is
rolled out;
- Update
monitoring tools, including Cooperation Partner (CP) reports,
checklists, survey questionnaires, as required;
Monitor
database use and data quality control
- Monitor
Sub Office performance in terms of timeliness of data entry into WFP
database, issue reports on missing Cooperating Partner reports and
checklist reports by project, by month, by field monitor and follow up
with Sub Office for timely data entry;
- Perform
data verification in the system based on the data entered into the
database;
- Conduct
system and data audit on a random basis as required to ensure data
quality and consistency and follow up on any
inconsistencies/discrepancies in data;
- Ensure
consistency of data;
Databases
maintenance and technical support to staff
- Perform
backups of data, perform system/data troubleshooting, minimize
corruption occurrences, and if these occur, recuperate all data using
backups and repair database;
- Ensure
correct and smooth synchronization of data with Sub Office: check all
tables to ensure no data is lost during synchronization;
- Liaise
with relevant colleagues to resolve technical problems when the need
arise;
- Perform
installation and maintenance of WFP database any time a new user is to
be connected to the database;
Data
Process/Reporting
- Monitor
all activities based on data on WFP database and produce statistics for
monthly monitoring report;
- Ensure
regular transmission of distribution data from WFP database, and provide
data to other staff, Regional Bureau, and Headquarters a required;
- Prepare
the One UN reporting and enter data on One UN Programme Monitor;
- Provide
support to M&E Officer on data collection as necessary and all
reporting activities, including Standard Project Reports, Annual
Performance Plan
Capacity
building of staff and partners
- Constantly
train and give support to WFP staff for data entry and data
extraction/reporting from the database;
- Travel
as necessary to Sub-Office to ensure correct data entry and use of WFP
database, and give necessary support;
- Train
Cooperating Partner staff as necessary to enhance accuracy of CP
reports;
- Update
and maintain help files and manual documentation in order to improve
users’ knowledge and improvement on system skills;
- Preform
other related duties as may be required by the supervisor.
MINIMUM
QUALIFICATION
Education:
University
degree in one of the following disciplines: statistics, information
technology, economics, agriculture, geography, nutrition, international
development or business administration.
Experience:
At
least five years of progressively relevant responsible experience, of which
at least two years closely related to M&E functions
Language
Requirements:
Excellent
command of English or French (both written and verbal communication) and
working knowledge of the other. A good level in Kinyarwanda.
Skills:
Strong
knowledge of data collection, treatment, database management and manipulation
techniques. Advanced computer skills, including at least intermediate skills
in windows based word processing, spreadsheet, database, MS Access, the SPSS
statistical program. Working knowledge of basic statistics.
Added
advantage:
Advanced
knowledge of MS Access and the SPSS statistical program. Familiarity with
quantitative and qualitative survey techniques. Experience in the design and
implementation of food aid programmes; Experience of working on M&E
programmes and in project management; Experience in conducting Food Security
Analysis; Experience in working with International NGOs, UN Agencies and
Government Institutions. Fluency in both English and French.
Application procedures:
Step
1: Create your online CV.
Step
2: Click on “Description” to read the position requirements and “Apply” to
submit your application.
NOTE: You must complete Step 2 in order for your
application to be considered for this vacancy.
Deadline
for applications: 17 April 2015.
If
you have any queries relating to this VA please send them to wfp.rwandavacancies@wfp.org
Please
note that only short-listed candidates meeting the required qualifications
will be contacted.
WFP does not charge fees at any stage during
the recruitment process.
Qualified
female candidates are particularly encouraged to apply.
WFP has zero tolerance for discrimination and
does not discriminate on the basis of HIV/AIDS status.
Application
without all the above requirements will not be considered.
Fighting
Hunger Worldwide
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