World Bank Resource Management Assistant Job Vacancy in Lilongwe, Malawi

Background / General description:

The World Bank, the leading multi-lateral
institution in global economic development, is seeking applications for the
position of Resource Management Assistant (Accounting). This is a local
position based in the Bank’s office in Lilongwe, Malawi.

Position:

The Resource Management Assistant will be a member
of the World Bank’s Resource Management team recruited locally.

The incumbent in this position works under the
guidance of senior team members, on detailed issues, using accuracy and
attention to detail in order to meet the country office’s need for timely
processing and reporting of day-to-day RM work program. Uses working knowledge
of daily Bank procedures to ensure day-to-day RM work program is completed
effectively and efficiently, working as needed with others in the team or in
other Bank units

The technical affiliation for the Resource
Management Assistant is the Resource Management Family and s/he will be mapped
to the Africa Region’s Resource Management Team (AFTRM). The Manager of AFTRM
is responsible for technical and professional development and performance
evaluation of the Resource Management Assistant.

Note: If the selected candidate is a current Bank
Group staff member with a Regular or Open-Ended appointment, s/he will retain
his/her Regular or Open-Ended appointment. All others will be offered a 2 year
term appointment.

Duties and Accountabilities:

The Resource Management Assistant will be
responsible for:

Financial Accounting:

Processes accurately and promptly all
accounting transactions, including payroll, operating expenses,
procurement, travel, consultant payments, vendor payments, charge backs
and other office running expenses. Processes transactions in the Asset
Management module for office and residence inventories;
Maintains accounts reconciled at any given
point in time. Regularly reviews the open item accounts and resolves any
outstanding items; keeps relevant documents and invoices systematically to
fully support the accounts;
Performs bank account reconciliation and
reviews cash flow and replenishment needs.
Interacts with clients both inside and outside
the Bank, e.g., staff, consultants, vendors, etc., to effect timely
payments and resolve accounting related issues;
Assists in planning and monitoring budget and
expenses linked to country office work program;
Provides references to Bank financial and
administrative policies and procedures in administrative expense related
subject areas;

Financial
Accounting Controls and Reporting:

Maintains consistency in the application of
accounting rules and procedures, including safeguarding of cash and
checks;
Reviews general ledger accounts regularly to
ensure accurate positing;
Monitors operating expenses and highlights
potential issues;
Reviews documentation for travel statements of
expenses;
Periodically reviews exception reports and
takes remedial actions (such as missing time, SOE exceptions, above
average consultant and vendor expenses, overtime, open purchase orders and
commitments, etc.);
Ensures compliance with institutional and
regional policies and guidelines;
Generates a variety of standard and customized
financial/accounting reports;
Reviews, follows up and resolves issues noted
in accounting scorecard and other quality assurance reports issued by
Accounting Department;
Follows up on audit and COSO recommendations
which relate to the accounting function.

General
Administration:

Handles local purchasing of supplies,
equipment and contracts for services;
Maintains and updates records and reports on
status of inventory and physical assets;
Handles a variety of general office
administrative matters and other ad hoc duties as required (e.g. travel,
security, workshops and conferences etc.)
May provide guidance to less experienced
staff.

Human
Resources:

May support recruitment and selection
processes;
May provide information and assistance on
benefits policies and related issues (e.g., financial assistance loans,
staff retirement plan, dependency allowance, overtime pay);
Processes short-term consultant contracts in
accordance with guidelines.

Selection Criteria:

Academic Training and Experience: A relevant
(two-year) Associate degree (e.g. Finance, Accounting, Business, or
Economics). Preference will be given to candidates with a relevant
Bachelors or Masters degree. Minimum of 2years experience in a relevant
field (e.g. Administration, Accounting or Finance.) Preference will be
given to candidates with 3 or more years of experience.
Technical Proficiency: Understanding and
knowledge of business planning, work programming, budgeting and financial
management. Proven strong conceptual, analytical and evaluative skills.
Sound knowledge of information management and communications technology.
Communication and Team Skills: High level of
personal and professional integrity. Strong supervisory skills and ability
to function well in a multi-cultural environment. Results-oriented
personality with proven problem-solving skills. Strong communication
skills with ability to prepare, present, and discuss findings in written
and oral form. Effective skills as an interlocutor in handling and facilitating
client and inter-unit business relationships. Ability to function
effectively in multi-disciplinary teams within a matrix management
environment.
Language Skills: Proficiency in English is
required.

COMPETENCIES:

Integrity and Independence – Conducts
transactions with honesty, integrity, and transparency, and allowing for
oversight.
Statutory and other Stakeholder Reporting –
Understands the components of financial statements and how specific
transactions will affect these components.
Internal controls and corporate procedures –
Aware of guidelines for processing transactions and the relevant internal
control components.
Planning and Budgeting – Familiar with basic
constructs of budgets and work programs. Understands related transactions
and their implication on the entity’s budget.
Performance Evaluation and Reporting – Able to
prepare work program and budget reports; undertakes basic validation
checks to ensure reporting accuracy.
Client Orientation – Able to establish
partnership based working relationships with internal/external clients.
Demonstrates independence, initiative, and autonomy in addressing clients’
needs.
Drive for Results – Takes personal ownership
and accountability to meet deadlines and achieve agreed-upon results, and
has the personal organization to do so.
Teamwork (Collaboration) and Inclusion –
Collaborates with other team members and contributes productively to the
team’s work and output, demonstrating respect for different points of
view.
Knowledge, Learning and Communication – Able
to research and draft quality written materials or review adherence of
written materials prepared by others to administrative requirements. Able
to mentor and guide, and organize learning activities within area of assigned
responsibilities.
Business Judgment and Analytical Decision
Making – Able to use analytical, problem-solving skills and
resourcefulness to make informed and practical decisions to carry out own
work . Able to advice on information usage and storage, and policies in
the area of assigned responsibilities.