JOB # 130874
JOB TITLE: Procurement Specialist
DUE DATE: 21-Apr-2013
DUTIES AND ACCOUNTABILITIES:
Specifically, the incumbent will be responsible for the following:
Provide procurement support during project preparation; and project
implementation (including prior and post reviews of all procurement documents
and decisions for selected projects in Nigeria, and other countries as required
from time to time, of the projects portfolio financed by the Bank;
Assist the Borrower in procurement capacity building activities including
support during country procurement assessment and the procurement reform
process;
Work on procurement matters across sectors in the performance of the Bank’s
fiduciary and service functions, seeking guidance on complex projects/issues
from senior procurement staff;
Review and handle the technical, commercial and legal aspects of procurement
(in consultation with Legal and Policy departments as necessary) at all stages
of the project cycle;
Provide operational advice to clients and Bank staff on concepts, policies and
procedures for international and local procurement;
Participate in missions as procurement expert on projects; assess procurement
implications of project design, evaluate institutional capacity of borrowers
and develop suitable procurement plans; conduct prior and post reviews of
Bank-financed contracts;
Participate in country procurement assessments; prepare background analysis;
collaborate on developing appropriate public procurement legislation and
practices;
Negotiate and resolve difficult procurement issues with Borrower agencies and
handle questions/ complaints from senior officials and contractors on bidding
and award issues;
Prepare a range of procurement-related documents and reports; and providing
guidance and training to junior procurement staff.
Under the guidance of the Procurement Hub Coordinator, review and handle
procurement-related complaints and misprocurement cases, and liaise with the
Department of Institutional Integrity (INT) on cases relating to fraud and
corruption in procurement and contracting process.
Monitor and ensure compliance with Bank’s procurement fiduciary policies and
performance against Bank service standards for procurement under projects in
the Nigeria portfolio.
SELECTION CRITERIA:
A Masters degree with a major in a relevant discipline (e.g. Engineering, Law,
Procurement, Finance, Business or Commerce) and relevant training in
procurement work.
At least five (5) years of direct relevant work experience as Procurement
Specialist or alternatively, having had responsibilities with a substantial
content of his/her position in the procurement area in or outside the World
Bank;
Good knowledge of all concepts and principles of and approaches to
international procurement, and of public procurement systems;
Knowledge and understanding of technical, commercial and legal aspects of
procurement at all phases of Bank lending operations;
Demonstrated analytical clarity, problem-solving skills and negotiating skills
with ability to balance project objectives and procurement requirements with
client needs;
Task/ Project management skills;
Strong communication skills in presenting, discussing and resolving difficult
issues, both orally and in writing, and excellent listening skills;
Ability to deal sensitively with a multi-cultural environment and build
effective business relationships with clients and colleagues within a matrix
management environment;
Ability to function effectively in multi-disciplinary teams with a matrix
management environment;
Exceptional degree of integrity, judgment and tact in handling the most
sensitive, diverse and confidential material.
Understanding of Bank business objectives, policies and practices related to
project/sector and critical links to procurement is desirable.
experience in public procurement reforms will be an advantage;
COMPETENCIES
Procurement Principles – Possesses solid knowledge of public procurement
principles, regulations and approaches to international procurement with proven
ability to independently provide well researched analyses of complex
procurement issues and problems.
Bank Procurement Policies – Possesses solid knowledge of Bank procurement
policies and procedures and their application to Bank operations.
Procurement Transactions – Possesses broad experience in procurement process
and planning, including bidding documents, evaluation reports and contracts.
Procurement Under Bank Financed Operations – Has solid knowledge of technical,
commercial and legal aspects of procurement in Bank lending operations with
ability to carry out capacity assessment, risk mitigation design plan and
procurement arrangements for relatively non-complex operations.
Public Procurement Systems & Reform – Has knowledge and experience in the
contribution to procurement AAA; familiar with main public procurement systems
and PFM assessment tools used by the Bank.
Operational Project Management – Demonstrates broad knowledge of project
management tools & methodologies; identifies key risks and mitigation
measures; interprets background analysis and proposed solutions.
Client Orientation – Takes personal responsibility and accountability for
timely response to client queries, requests or needs, working to remove
obstacles that may impede execution or overall success.
Drive for Results – Takes personal ownership and accountability to meet
deadlines and achieve agreed-upon results, and has the personal organization to
do so.
Teamwork (Collaboration) and Inclusion – Collaborates with other team members
and contributes productively to the team’s work and output, demonstrating
respect for different points of view.
KNOWLEDGE, LEARNING AND COMMUNICATION
Actively seeks knowledge needed to complete assignments and shares knowledge
with others, communicating and presenting information in a clear and organized
manner.
Business Judgment and Analytical Decision Making – Analyzes facts and data to
support sound, logical decisions regarding own and others’ work.