World Bank Group Latest Jobs Vacancies

The
World Bank Group is one of the world’s largest sources of funding and knowledge
for developing countries. It uses financial resources and extensive experience
to help our client countries to reduce poverty, increase economic growth, and
improve quality of life. To ensure that countries can access the best global
expertise and help generate cutting-edge knowledge, the World Bank Group is
constantly seeking to improve the way it works. Key priorities include
delivering measurable results, promoting openness and transparency in
development, and improving access to development information and data.

We
are recruiting to fill the position below:

Job
Title: Administrative
Assistant
Job #: 171573
Location: Abuja
Job Family: Administration
Job Type: Administrative
Recruitment Type: Local Hire
Language Requirement: English [Essential]

Background
/ General Description

This
position requires that the incumbent possess cognate education and
experience to assist the Resource Management Officer; the Facilities
Manager and the Security Specialist in the Nigeria Country Office in the
day to day running and operation of the country office.
He/she
is expected to ensure that the administrative processes, travel
coordination, protocol arrangements, security architecture/reports and
facilities generally in the Country Office are running smoothly,
continuously and efficiently at all times and that lapses are promptly
brought to the attention of appropriate Bank officers for immediate
resolution.
The
duties and responsibilities of the incumbent will include, but are not
limited to the following:

The
Administrative/Travel/Facilities/Security/Visiting Mission Assistant will
be a member of the World Bank’s Resource Management Team while supporting
other teams and units where he/she also has a number of other
responsibilities.
The
incumbent in this position works under the guidance of senior team
members on detailed issues, using accuracy and attention to details in
order to meet the target of the country office for timely processing of
transactions and reporting of day-to-day RM, Travel, Facilities and
Security work programs.
Also,
he/she needs to use working knowledge of daily Bank procedures to ensure
that all the listed work programs are completed effectively, efficiently
and timeously, working as need be with others in the team or in other
Bank units.
The
incumbent is expected to multi-task as well as smartly apportion his time
and energy appropriately to ensure that no area of his assignments suffer
neglect or inadequate attention.

Responsibilities,
Duties and Accountabilities
Administrative Duties:

Handle
local purchasing of supplies (including printing); equipment and contracts
for services.
Manage
insurance-related issues, updating the Country Office Insurance Schedule
of local and foreign properties and motor vehicles in SAP.
Procure
and/or renew local insurance policy.
Enter
Bank assets in SAP Asset Register and ensure that new acquisitions are
promptly posted in SAP.
Undertake
regular annual reconciliation of Country Office Assets/Inventory records.
Hotel
reservations for staff and visiting missions.
Handling
Unit correspondence, filing and retrieval of documents.
Drafting
standard letters, memos, minutes, faxes, etc conforming to the
Organization’s regional standards, using proper grammar, punctuation and
style.
Photocopying
and scanning of documents.
Handle
Bank publications and adverts in Newspapers and Magazines.
Handle
office supplies within the stipulated threshold.
Handle
all Consular, Privileges and Immunities matters for the Country Office and
IFC.
Protocol
services and liaison with key Government agencies, the UN as well as
Embassies.
Provide
logistics support and assist in managing and handling VIP visits.
Provide
logistics support and assist in the management and delivery of special
events organized by the Country Office and/or Headquarters units.
Over
sight on the Transport Unit comprising all CO drivers and all the vehicles
in the pool.
Issue
Access Cards to eligible staff, consultants and visitors.
Deliver
training to other RM staff on how to issue Access Cards.
Preparation,
renewal and reconciliation of supply and Firm contracts.
Using
desktop processing skills to produce complex texts, reports, figures,
graphs, etc according to World Bank formats and standards.
Manages
Country Office electrical consumables.
Generates
worklist in SAP in event of disposal of Assets.
Any
other job that may be assigned by the RMO or any person in an acting
capacity.
Visiting
Mission Coordination, including country-based travelers:

Incumbent
is required to keep track of all operational travels in the Country office and
including all staff and consultants who are on mission to Nigeria. In carrying
out this job, the incumbent is required to do the following:

Develop
and monitor a Staff tracking report for all operational missions within or
going out of the country.
Produce
staff track report twice a week for the CD and the Security Specialist.
Liaise
with the Country Office Security Specialist and the acting Travel
coordinator to ensure that legitimate logistics needs of visiting staff are
met at all times, whenever possible.
Keeps
record of staff visiting on missions.
Prepares
bi-weekly visiting mission and staff movement report that goes to the CD.
In
the absence of the Security Specialist, seeks and obtains Country Office
security clearance from the CD or acting CD before staff members travel on
mission.
Develop
a template for monitoring all visiting missions coming into Nigeria.
Ensure
regular monitoring of all visiting missions with up to date information of
their coordinates.
Keep
a close tab on all visiting staff and ensure that any issues are promptly
reported to the Country Director.
Monitor
the status and location of visiting staff at all times, including during
emergencies.
Assists
the Security Specialist in conducting security briefing to visiting staff.

Shipping:

Processing
of Import/Export Exemption certificates for the Country office and Staff
members relocating to Nigeria Office(IRS), from the Ministry of Foreign
Affairs, Agriculture, and the Department of Customs and Excise on behalf
of the World Bank.
Monitoring
of shipments meant for the Country office from point of departure to
arrival.
Liaison
with designated clearing agents to ensure early clearance of equipment,
machineries, furniture and other assets for the Country Office.
Close
liaison with Immigration on shipping matters if and where necessary.
Any
other administrative, security or protocol-related duties as may be
assigned by the Country Office RMO.

Security:

Significant
back-up to the CO Security Specialist in the handling of routine
security-related issues by maintaining close liaison with the various
providers of security services, UN and appropriate government agencies to
ensure safety of lives and properties;
Work
with the Security Specialist and RMO to periodically update critical
security documents such as Crisis Action Plan, Emergency Relocation and
Evacuation Plan, Staff and Family Data List, etc….
In
conjunction with the CO Security Specialist, issue security advisory to
staff and attend security focal points meetings at the UN.
Member
of the CO Crisis Management Team(CMT) only as a proxy when the Security
Specialist is not present or strictly by invitation by the CD.
Assist
the SS in the preparation of the weekly Mission Reports
Maintain
and update records of all security equipment in the CO such as visiting
missions’ cell phones, satellite phones, VHF radios and HF radios, etc.

Facilities
Management / Maintenance Duties

Assist
the Facilities Manager(FM) deliver and manage the delivery of a range of
services required to provide and maintain an appropriate working / living
environment for staff and visitors which is safe and conducive to
efficiency and which makes a positive statement about World Bank Group to
clients and customers.
Trouble-shoot,
monitor and report problems with the Abuja Estate and residence to a call
down contractor to fix building related problems and inform the FM
immediately.
Assist
the FM in optimal Institutional safe guarding and gate keeping in
upholding policies, procedures and processes with quality assurance.
Asset
and inventory management support: assist the FM to undertake at least one
mandatory annual inventory check / update of Nigeria Country Office and
residential premises furniture and equipment inventory items (in
compliance with corporate guidelines)

Diesel
Management Support:

Ensure
the three fuel dumps are checked and filled up in a timely manner.
Ensure
the fuel dip is taken weekly and alert FM for re-order before the tanks
goes down to ¼
Reconcile
fuel usage by 5th of the following month
Regularly
inspect the tanks and report to FM.
Ensure
deliveries of diesel meet needs and is well recorded.
Ensure
the distribution of diesel are well documented.
Ensure
use of the pre-qualified diesel supply vendors.
Always
get 3 quotes for consideration before award of supply.
Ensure
to get appropriate clearance from the Facilities manager before embarking
on the procurement steps and processes as enumerated.

Procurement
Support:

Ensure
contracts for the procurement of all goods and services required for the
optimum operation of all estates in Abuja are in place and well
documented.
Make
best use of available resources to achieve best value for money for the
WB.
Undertake
the procurement process for new and existing contracts following Corporate
Guidelines when required or upon request of the Facilities Manager.
Ensure
that all contracts comply (where appropriate) with WB corporate standards.
Monitor
performance of suppliers against the contract agreement and no work is
paid for unless fully inspected, satisfied and signed off by either
resident or by you.
Provide
assurance through reporting to the FM on the effectiveness of the
procurement process being followed.
Regularly
visit markets and shops to test the market for prices charged by contractors
and suppliers and to ensure WB gets value for money in procurement of
goods and services and that prices charged by contractor can be
demonstrably shown to be at good market rate.
Work
with the FM in keeping records of market trends in view of future reviews
of the Approved Vendor List.
Undertake
weekly facilities check every Wednesday and submit weekly facilities
report every Friday in the GSDCR IFM approved template
Ensure
premises fitness for purpose integrity exercises are conducted routinely
as scheduled, to include all daily, weekly, quarterly, bi-annual, and or
annual schedules) to include fire, life and safety (FLS), fumigation,
electrical systems, water pressure pumps, UPS, Central Stabilizers,
inverters, ACs, generators, fuel pumps and tanks etc and accurate records
and report made to the FM.
Monitor
all aspects of facilities maintenance and develop a system that ensure WB
estates in Abuja, including two residences off-site are operating to full
satisfaction of staff, customers and clients at all times.
Maintain
open and effective communication with counterpart officer working to RM,
IT, clients and contractors, and share best practice on maintenance and
facilities management.
Carry
out a Health and Safety assessment at least once a year and report finding
to the FM, ensuring that appropriate standards are being followed without
exception: fire alarms and fire equipment are operating properly,
emergency exits are unobstructed, electrical cabling is tested and working
environment meets standards. To ensure that valid evacuation drills are in
place and tested regularly and to report on evacuation drills .
Maintain
Log for water, electricity, diesel, and car petrol usage for reporting
Nigeria carbon foot print annual survey
Perform
any other Ad hoc duties as required and directed by the Facilities
Manager.

Selection
Criteria

Minimum
Bachelor Degree and at least 3 years of relevant experience.
Previous
experience with a multilateral/bilateral organization is an advantage.

Competencies:

Technology
and systems knowledge – Demonstrate advanced knowledge and experience
working with Microsoft office applications (Excel, PowerPoint, Word,
etc.). Has ability and willingness to maintain up-to-date knowledge and
skills in technology.
Project
and task management – Exhibit good organizational, problem-solving,
analytical skills and ability to work competently with minimal
supervision. Demonstrate attention to detail and quality. Has ability to
manage multiple tasks and complete tasks within agreed schedule.
Institutional
policies, processes, and procedures – Demonstrate knowledge of own
department’s programs and products, know key players, understand own role.
Display understanding of WB policies and procedures relevant to the area
of assigned responsibilities and is able to apply/ implement them.
Versatility
and adaptability – Demonstrate flexibility and is receptive to the
implementation of new solutions. Is willing to stretch own capability.
Demonstrate motivation to avail and adapt oneself to effecting change.
Client
Orientation (ACS) – Exhibit good communication skills, positive and
professional client service attitude; is able to understand clients’ needs
and complete them professionally.
Learning,
knowledge sharing and communication (ACS) – Good English language skills
(verbal and written) Able to write clearly, edit and proofread draft
communications. Able to learn and share knowledge/information across the
unit.
Business
judgment and analytical decision making (ACS) – Able to manage information
and support retention and disposition of information and records. Can
search, report, and deliver basic information from various sources and
independently respond to basic inquiries.
Drive
for Results – Able to take personal ownership and accountability to meet
deadlines and achieve agreed-upon results and has the personal
organization to do so.
Teamwork
(Collaboration) and Inclusion – Collaborate with other team members and
contributes productively to the team’s work and output, demonstrating
respect for different points of view.

Job
Title: Security
Specialist
Job No.: 171574
Location: Abuja
Recruitment Type: International Hire
Background/General Description

Background:

The
World Bank is a vital source of financial and technical assistance to
developing countries around the world. We are not a bank in the ordinary
sense but a unique partnership to reduce poverty and support development.
The World Bank Group (WBG) comprises five institutions managed by their
member countries. Established in 1944, the World Bank Group is
headquartered in Washington, D.C. The WBG employs more than 14,000
employees in more than 120 offices worldwide.

General:

The
position of Security Specialist – Nigeria will be in the World Bank
Country Office in Abuja, Nigeria to support WBG operations. The incumbent
will be one of two security specialists responsible for the security
programs of the Abuja Country Office and International Finance Corporation
office in Lagos, Nigeria. The position will be the senior in-country
security position within the Corporate Security (GSDRS) division of the
General Services Department (GSD) of the World Bank Group (WBG).
The
incumbent will report to, and receive support and direction from, the Head
of Global Operations through the Senior Security Specialist for West and
Central Africa (AFWC) based in Dakar, Senegal.
The
incumbent will advise and consult and report to the Country Director in
the IBRD and IFC Offices of responsibility and will discharge his/her
assignment under the direct authority and guidance of both managers.
The
incumbent will serve in a full-time capacity and on-call for emergencies.
After
the initial assignment and assessment period the incumbent will remain
based in Abuja but may be responsible for the oversight of security of
other AFWC countries and offices. Those duties and responsibilities will
be determined by Corporate Security Senior Management.
The
incumbent may be required to provide occasional back-up support to WBG
Country Offices and Security Specialists in the AFWC region and other
regions, which will require travel on short notice.
The
duties of the Country Security Specialist are to provide security support
to WBG Country Office management and staff in the following areas:
a) security risk management; b) security awareness; c) contingency
planning; d) protective operations; e) guard force contract management; f)
advise staff on residential security; g) provide 24-hour on call emergency
security support to WBG Country Office staff.

Duties
and Accountabilities
Security Risk Management:

Provide
inputs for the preparation of the Security Risk Assessment for Nigeria
within the GSDCS specified frequency as directed.
Assist
Country Office management in developing and overseeing the day-to-day
conduct of the office security programs, including staff travel to
Northern Nigeria, Chad, and Niger, by ensuring preparation of adequate
responses to security incidents, travel security natural disasters and
crisis events occurring.
Implement
security risk management measures in the World Bank’s expanding engagement
in the Lake Chad Basin, with specific concentration on NE Nigeria.
Provide
general residential security advice to all staff.
Provide
advice on security arrangements at hotels, restaurants, ministries,
diplomatic/international organizations and other locations which staff may
visit for business or recreation purposes.
Liaise
with host government security and law enforcement officials as appropriate
and with security advisors for diplomatic/international organizations and
private security firms to establish a network of contacts.
Assist
staff and visiting missions in reporting incidents (GSDCS, UNDSS, host
government, etc.).
Ensure
a viable system is in place to track staff, note arrival/departure/residence
changes, contact details while at the field location, and to coordinate
with UNDSS and the WBG Security Operations Center.
Where
applicable, manage the Country Office security guard services contracts to
include the procurement process, contract extensions, conducting periodic
reviews with guard services contract management, certification of
invoices, documentation of non-performance and other issues, modifications
of the contract and required reporting and documentation in coordination
with Corporate Security, primarily through the World Bank
headquarters based GSDRS Security Specialist managing Guard Contract
Services and Corporate Procurement.
Provide
technical security advice to and coordinate with Corporate Real Estate, in
consultation with the Security Specialist for Real Estate and the Senior
Security Specialist, for existing facilities and any potential new offices
to include site selection and installation of effective physical and
procedural security measures.
Manage
the video surveillance, card access and other physical security and
fire/life safety systems. Carry out testing and evacuation drills
periodically.
Monitor
and advise on residential security upgrades for newly acquired and
existing residences of international staff.
Manage
the Country Office major security equipment programs (portable items such
as handheld/ walk-through metal detectors, package screening devices,
communications and ECM equipment and armored vehicles) to include the
procurement process when applicable, contract extensions, documentation of
non-performance and other issues, certification of invoices, modifications
of the contract, training guards and drivers on use of equipment and
required reporting and documentation in coordination with Corporate
Security, primarily through the World Bank headquarters based GSDCS
Security Specialist and Corporate Procurement.
Assist
the Country Director with the development and implementation of a road
safety policy. Once established, assist the CO management with monitoring
compliance of any local vendors selected to operate motor vehicles on
behalf of the country Office.
Develop
and cultivate a network of security colleagues for up-to-date
information-sharing about security developments around the country.

Security
Awareness:

Provide
newly arriving staff and visiting missions with practical security advice
and contact information in advance of their visit and briefings upon
arrival specific to the current situation and their mission.
Provide
briefings, communications and logistical support for field missions.
Draft
staff security advisories on risk mitigation in response to the general
security situation, following significant specific incidents and during
periods of heightened risk.
Conduct
periodic security awareness briefings for all staff.
Deliver
or coordinate relevant security training for all staff.

Contingency
Planning:

Coordinate
revisions of the Crisis Management Plan / Emergency Response (CMT) on an
annual basis or more frequently as required or directed.
Serve
as advisor to, and conduct training for, Country Office Crisis Management
Teams.
Maintain
and update as necessary all Country Office contingency planning material,
reference documents and annexes.
Organize
periodic tabletop exercises to test the CMT.
Maintain
and periodically test the staff telephone tree, warden system and other
local contingency plans.
Organize
security and fire/life safety training and briefings for all staff.
Maintain
and enhance the Country Office emergency contact and locator systems and
ensure coordination between the Country Office, UNDSS and the WBG Security
Operations Center.
Continually
assess in-country relocation and out-of-country evacuation options.

Protective
Operations:

Manage
and document the entire range of armed protective operations, when
applicable, to include the coordination of vehicle movements, the level of
protection required for specific movements, the site advance security
assessments and arrangements.
Plan
emergency response actions in the event of an emergency or a direct or
indirect threat to staff. Take proactive measures to prevent involvement
in such activities, and perform reactively to avoid/escape from those in
progress.
Review
daily staff travel schedules and projected travel itineraries to identify
potential security and safety-related issues.
Arrange
the appropriate level of security for visiting senior World Bank
officials.
Arrange
continuing or special host government protective services support for
staff, visiting missions and facilities as necessary.
Coordinate
security arrangements for World Bank Group sponsored conferences and
training events held in Nigeria and other AFR offices as required.
Recommend
security policies and procedures to management to include
approved/prohibited locations and ensure a mechanism is in place to keep
staff informed and to document and report to management violations of
policies and procedures.

Guard
Force Contract Management:

Assist
with the management of the Country Office security guard services
contracts to include the procurement process, contract extensions, conducting
periodic reviews with guard services contract management, certification of
invoices, documentation of non-performance and other issues, modifications
of the contract and required reporting and documentation in coordination
with Corporate Security (effective July 1, 2014 primarily through the
World Bank headquarters based GSDCS Security Specialist – Guard Services)
and the Senior Security Specialist (West and Central Africa).

24-Hour
on call Emergency Security Support:

Provide
24-hour on call emergency support to the responsible WBG Country Offices
and staff (to include Visiting Mission staff).
Other
Responsibilities As May Be Assigned and the ability to travel on short
notice to high risk locations.

Selection
Criteria
Specialized Skills:

Knowledge
of the development of security policies and procedures and a general
understanding of threat mitigation procedures and high risk operations.
Ability
to draft security advisories and notifications for consideration and
implementation by Country Office management.
Knowledge
of protective operations.
Familiar
with basic procurement procedures and project/resource management.

Competencies:

Communication:

Clearly
and effectively speaks and writes, tailoring language, tone, style and
format to different audiences;
Listens
to others, correctly interprets messages from others and responds
appropriately.

Teamwork:

Works
collaboratively with colleagues to achieve organizational goals;
Builds
consensus for task purpose and direction with team members;
Solicits
input by genuinely valuing others’ ideas and expertise and is willing to
learn from others.

Planning
& Organizing:

Activities
and assignments, adjusting priorities as required;
Allocates
appropriate amount of time and resources for completing work;
Foresees
risks and allows for contingencies when planning.

Accountability:

Adheres
to organizational rules, regulations and standards;
Delivers
outputs for which one has responsibility within prescribed time, cost and
quality standards.

Client
Orientation:

Provides
services, support, advice, guidance to internal or external clients, and
seeks to see things from their points of view;
Establishes
and maintains productive partnerships with clients by gaining their trust
and respect.

Creativity:

Actively
seeks to improve programs or services;
Demonstrates
resourcefulness by finding new solutions to address operational or
strategic problems.

Commitment
to Learning:

Keeps
abreast of new occupational/professional developments;
Contributes
to the learning of colleagues and subordinates;
Provides
constructive security advisory, training, coaching and feedback for
others.

Education:

University
Degree in relevant discipline (National Security Studies, Risk Management,
Police Science or Criminal Justice) at a Bachelor’s level with five years
professional management experience required, or at a Master’s level with
three years’ experience or equivalent combination of education and
experience.

Experience:

Minimum
5 years of progressive experience in security program management with an
international or diplomatic organization preferred;
Knowledge
and experience in security program delivery and project implementation,
especially in the geographic area of responsibility;
Proficiency
in Microsoft Windows applications, namely, Excel, Word and Power Point;
Valid
driver’s license;
Proven
proficiency in speaking, reading, and writing English. Knowledge of any
local languages a positive.

How
Apply
Interested
and qualified candidates should:
Click here to apply

Note: If the selected
candidate is a current Bank Group staff member with a Regular or Open-Ended
appointment, s/he will retain his/her Regular or Open-Ended appointment. All
others will be offered a 2 year term appointment.

Application
Deadline: 5th
September, 2017.