Background / General description:
The World Bank Country Office in Monrovia, Liberia
has an opening for a Administration Assistant (Transaction Processor) level GB
as an External Term Temporary (ETT) appointment for an initial one year period,
renewable depending on sustained good performance and continued funding.
has an opening for a Administration Assistant (Transaction Processor) level GB
as an External Term Temporary (ETT) appointment for an initial one year period,
renewable depending on sustained good performance and continued funding.
Duties and Accountabilities:
The Transaction Processor will work as part of the
administrative and resource management staff in the Country Office. Under the
general supervision of the Resource Management Analyst, the Transaction
Specialist would carry out the following functions:
administrative and resource management staff in the Country Office. Under the
general supervision of the Resource Management Analyst, the Transaction
Specialist would carry out the following functions:
- Provide primary assistance and support to the
Resource Management Team in processing accounting and administrative
transactions for the Liberia Country Office. - Handle posting of purchase orders, goods
receipt, service entry sheets and maintenance of inventory in SAP. - Handle routine data entry, including check
writing, filing of accounting documents. - Handle custody of petty cash and collections.
- Monitor vehicle fuel and maintenance costs and
other equipment. - Contacting pre-approved vendors for small
repairs for office, CO vehicles; request for proforma invoices; - Physical verification of goods received.
- Creation of trip requests for non-Bank staff
and STCs, UPI requests - Physical check (two times per year) of CO
assets; - Management of Office Supplies:
verification/control of stocks; distribution to staff; - Undertake ad hoc inquiries in standard and
non-standard databases, retrieves, manipulates and presents accounting and
administrative data. - Identify and resolve diverse accounting and
administrative transactional issues as they arise, often requiring
interpretation of procedures and processes; independently determine
appropriate application in consultation with the accounting team members. - Performs other tasks assigned by the Resource
Management Team and also back up for the Accountant.
Selection Criteria:
- The preferred candidate should hold at least a
university degree in accounting with a minimum of 4 years experience
preferably in computerized accounting. Knowledge of the SAP will be an
added advantage. - Strong interpersonal skills; commitment to
team-oriented work in a multi-disciplinary matrix management environment. - Demonstrated skills in retrieving/obtaining
accounting and administrative information from various Bank sources and
pulling them together in a useable format. - Sound organizational skills and ability to
prioritize and deliver assignments as required and ability to work under
pressure and to meet tight deadlines. - Strong English language skills (verbal and
written). - Ability to pass relevant Bank Group tests in
accounting at time of recruitment.
COMPETENCIES
Tasks and
Workflow Management – Has the ability to organize own work and to complete
assigned tasks within agreed timeline.
Workflow Management – Has the ability to organize own work and to complete
assigned tasks within agreed timeline.
Technology
and systems knowledge – Demonstrates advanced knowledge and experience working
with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability
and willingness to maintain up-to-date knowledge and skills as technology.
and systems knowledge – Demonstrates advanced knowledge and experience working
with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability
and willingness to maintain up-to-date knowledge and skills as technology.
Project and
task management – Exhibits good organizational, problem-solving skills and
ability to work competently with minimal supervision. Demonstrates attention to
detail and quality. Has ability to manage multiple tasks and complete tasks
within agreed schedule.
task management – Exhibits good organizational, problem-solving skills and
ability to work competently with minimal supervision. Demonstrates attention to
detail and quality. Has ability to manage multiple tasks and complete tasks
within agreed schedule.
Institutional
policies, processes, and procedures – Demonstrates knowledge of own
department’s programs and products, knows key players, understands own role.
Displays understanding of WB policies and procedures relevant to the area of
assigned responsibilities and is able to apply/ implement them.
policies, processes, and procedures – Demonstrates knowledge of own
department’s programs and products, knows key players, understands own role.
Displays understanding of WB policies and procedures relevant to the area of
assigned responsibilities and is able to apply/ implement them.
Versatility
and adaptability – Demonstrates flexibility and is receptive to the
implementation of new solutions. Is willing to stretch own capability.
Demonstrates motivation to avail and adapt oneself to effecting change.
and adaptability – Demonstrates flexibility and is receptive to the
implementation of new solutions. Is willing to stretch own capability.
Demonstrates motivation to avail and adapt oneself to effecting change.
Client
Orientation – Exhibits positive and professional client service attitude; is
able to understand clients’ needs and complete them professionally.
Orientation – Exhibits positive and professional client service attitude; is
able to understand clients’ needs and complete them professionally.
Drive for
Results – Takes personal ownership and accountability to meet deadlines and
achieve agreed-upon results, and has the personal organization to do so.
Results – Takes personal ownership and accountability to meet deadlines and
achieve agreed-upon results, and has the personal organization to do so.
Teamwork
(Collaboration) and Inclusion – Collaborates with other team members and
contributes productively to the team’s work and output, demonstrating respect
for different points of view.
(Collaboration) and Inclusion – Collaborates with other team members and
contributes productively to the team’s work and output, demonstrating respect
for different points of view.
Knowledge,
Learning and Communication – Has good knowledge of official unit’s language(s).
Able to write clearly, edit and proofread draft communications. Able learn and
share knowledge/information across the unit.
Learning and Communication – Has good knowledge of official unit’s language(s).
Able to write clearly, edit and proofread draft communications. Able learn and
share knowledge/information across the unit.
Business
Judgment and Analytical Decision Making – Able to manage information and
support retention and disposition of information and records. Can search,
report, and deliver basic information from various sources and independently
respond to basic inquires.
Judgment and Analytical Decision Making – Able to manage information and
support retention and disposition of information and records. Can search,
report, and deliver basic information from various sources and independently
respond to basic inquires.
Closing Date: Tuesday, 05 February 2013
