Job Title:Consular Assistant
Location: U.S. Embassy, Kigali
Closing Date: 31 Jan 2013
Work Hours: 40 hours per week
Salary: *Ordinarily Resident (OR) Basic Annual
Salary RWF 5,069,802 to 8,618,659 (FSN-6, steps 1 to 14) *Not-Ordinary Resident
(NOR): USD 35,753 to 52,504 (FP-6 steps 1 to 14) – Final step to be Determined
by Washington
Salary RWF 5,069,802 to 8,618,659 (FSN-6, steps 1 to 14) *Not-Ordinary Resident
(NOR): USD 35,753 to 52,504 (FP-6 steps 1 to 14) – Final step to be Determined
by Washington
NOTE: ALL ORDINARY RESIDENT APPLICANTS MUST HAVE
THE REQUIRED WORK AND RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
APPLICANTS NOT CONTACTED WITHIN 30 DAYS SHOULD CONSIDER THEIR APPLICATION
UNSUCCESSFUL. APPLICANTS INTERVIEWED WILL BE ADVISED OF THE RESULTS OF THE
INTERVIEW.
THE REQUIRED WORK AND RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
APPLICANTS NOT CONTACTED WITHIN 30 DAYS SHOULD CONSIDER THEIR APPLICATION
UNSUCCESSFUL. APPLICANTS INTERVIEWED WILL BE ADVISED OF THE RESULTS OF THE
INTERVIEW.
The Embassy of the United States of America in
Kigali is recruiting for the position of
Kigali is recruiting for the position of
Consular Assistant. Note that Vacancy Announcement
No. 03/13 is the same position with different experience required. Only respond
to the Vacancy Announcement for which you are qualified and note the Vacancy
Announcement number in your application letter. Please do not apply for both
Trainee and Full Performance Levels of the position.
No. 03/13 is the same position with different experience required. Only respond
to the Vacancy Announcement for which you are qualified and note the Vacancy
Announcement number in your application letter. Please do not apply for both
Trainee and Full Performance Levels of the position.
BASIC FUNCTION OF POSITION
This trainee level is established to provide the
incumbent with a year’s experience in the Consular Assistance functions. Upon
successfully completion of 52 weeks as Trainee FSN-6T, incumbent is eligible
for promotion to FSN-7.
incumbent with a year’s experience in the Consular Assistance functions. Upon
successfully completion of 52 weeks as Trainee FSN-6T, incumbent is eligible
for promotion to FSN-7.
Performs moderately difficult and responsible work
pertaining to the full range of passport, citizenship, and visa services.
Maintains consular documents and files and is accountable for controlled
consular items. Serves as part-time sub-cashier responsible for accurately
collecting and refunding fees for consular services in accordance with specific
guidelines using the Automated Cash Register System (ACRS).
pertaining to the full range of passport, citizenship, and visa services.
Maintains consular documents and files and is accountable for controlled
consular items. Serves as part-time sub-cashier responsible for accurately
collecting and refunding fees for consular services in accordance with specific
guidelines using the Automated Cash Register System (ACRS).
A copy of the complete position description listing
all duties and responsibilities is available at the Human Resources Office.
all duties and responsibilities is available at the Human Resources Office.
QUALIFICATIONS
All applicants must address each selection
criterion detailed below with specific and comprehensive information supporting
each item.
criterion detailed below with specific and comprehensive information supporting
each item.
1. Completion of Secondary School required.
2. Minimum of one year of progressively responsible
experience in an office setting with work involving the application of
regulatory material and public contact, or other closely related experience required.
experience in an office setting with work involving the application of
regulatory material and public contact, or other closely related experience required.
3. English level IV reading, writing, speaking;
French level IV reading, writing, speaking, and Kinyarwanda level IV reading,
writing, speaking required.
French level IV reading, writing, speaking, and Kinyarwanda level IV reading,
writing, speaking required.
4. A working knowledge of applicable laws,
regulations, and procedures, with assistance from Consul as required.
regulations, and procedures, with assistance from Consul as required.
5. A good working knowledge of computer systems,
including Windows operating system required. Exercise of tact and judgment in
dealing with the public required. Ability to research and apply regulations
correctly and to know when to refer cases and questions to the Consul required.
Level II typing (40 wpm) required.
including Windows operating system required. Exercise of tact and judgment in
dealing with the public required. Ability to research and apply regulations
correctly and to know when to refer cases and questions to the Consul required.
Level II typing (40 wpm) required.
- Tests will be administered to verify all
required qualifications prior to interviews.
SELECTION PROCESS
When equally qualified, US Citizen Eligible Family
Members (USEFMs) and U.S. Veterans will be given preference. Therefore, it is
essential that in the application the candidate fully address the required
qualifications above.
Members (USEFMs) and U.S. Veterans will be given preference. Therefore, it is
essential that in the application the candidate fully address the required
qualifications above.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of
interest, budget, and residency status in determining successful candidacy.
interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period
are not eligible to apply.
are not eligible to apply.
3. Currently employed US Citizens EFMs who hold a
FMA appointment are ineligible to apply for advertised positions within the
first 90 calendar days of their employment.
FMA appointment are ineligible to apply for advertised positions within the
first 90 calendar days of their employment.
4. Currently employed NORs hired under a Personal
Services Agreement (PSA) are ineligible to apply for advertised positions
within the 90 calendar days of their employment, unless currently hired into a
position with a When Actually Employed (WAE) work schedule.
Services Agreement (PSA) are ineligible to apply for advertised positions
within the 90 calendar days of their employment, unless currently hired into a
position with a When Actually Employed (WAE) work schedule.
TO APPLY
Interested candidates for this position must submit
the following for consideration of the application:
the following for consideration of the application:
1. Universal Application for Employment (UAE) as a
Locally Employed Staff or Family Member (DS-174); or
Locally Employed Staff or Family Member (DS-174); or
2. A current resume or curriculum vitae that
provides the same information found on the UAE (see Appendix B); or
provides the same information found on the UAE (see Appendix B); or
3. A combination of both; i.e. Sections 1-24 of the
UAE along with a listing of the applicant’s work experience attached as a separate
sheet; plus
UAE along with a listing of the applicant’s work experience attached as a separate
sheet; plus
4. Candidates who claim U.S. Veterans preference
must provide a copy of their Form DD-214 with their application. Candidates who
claim conditional U.S. Veterans preference must submit documentation confirming
eligibility for a conditional preference in hiring with their application.
must provide a copy of their Form DD-214 with their application. Candidates who
claim conditional U.S. Veterans preference must submit documentation confirming
eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays,
certificates, awards) that addresses the qualification requirements of the
position as listed above.
certificates, awards) that addresses the qualification requirements of the
position as listed above.
How to apply;
SUBMIT APPLICATION BY HAND TO:
Human Resources Office
American Embassy
HR Office
2657 Avenue de la Gendarmerie
Kigali, Rwanda
B.P. 28 Kigali
OR BY EMAIL TO:
KigaliHRRecruitment@state.gov
(Please include in the subject line): Consular
Assistant
Assistant
Point of Contact
Léandre Niyonsenga, HRA, Ext.: 2807
Tel: +250- 596400.
CLOSING DATE FOR THIS POSITION 02/05/2013
An Equal Opportunity Employer
The US Mission in Kigali provides equal opportunity
and fair and equitable treatment in employment to all people without regard to
race, color, religion, sex, national origin, age disability, political
affiliation, marital status, or sexual orientation. The Department of State
also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs. The EEO complaint
procedure is not available to individuals who believe they have been denied
equal opportunity based upon marital status or political affiliation.
Individuals with such complaints should avail themselves of the appropriate
grievance procedures, remedies for prohibited personnel practices, and/or
courts for relief.
and fair and equitable treatment in employment to all people without regard to
race, color, religion, sex, national origin, age disability, political
affiliation, marital status, or sexual orientation. The Department of State
also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs. The EEO complaint
procedure is not available to individuals who believe they have been denied
equal opportunity based upon marital status or political affiliation.
Individuals with such complaints should avail themselves of the appropriate
grievance procedures, remedies for prohibited personnel practices, and/or
courts for relief.
PLEASE SHARE WITH FAMILY MEMBERS
Appendix A
DEFINITIONS
1. Eligible Family Member (EFM): An individual
related to a U.S. Government employee in one of the following ways:
related to a U.S. Government employee in one of the following ways:
* Spouse or same-sex domestic partner (as defined
in 3 FAM 1610); * Child, who is unmarried and under 21 years of age or,
regardless of age, is incapable of self-support. The term shall include, in
addition to natural offspring, stepchildren and adopted children and those under
legal guardianship of the employee or the spouse when such children are
expected to be under such legal guardianship until they reach 21 years of age
and when dependent upon and normally residing with the guardian; * Parent
(including stepparents and legally adoptive parents) of the employee or of the
spouse, when such parent is at least 51 percent dependent on the employee for
support; * Sister or brother (including stepsisters and stepbrothers, or
adoptive sisters or brothers) of the employee, or of the spouse, when such
sibling is at least 51 percent dependent on the employee for support,
unmarried, and under 21 years of age, or regardless of age, incapable of
self-support.
in 3 FAM 1610); * Child, who is unmarried and under 21 years of age or,
regardless of age, is incapable of self-support. The term shall include, in
addition to natural offspring, stepchildren and adopted children and those under
legal guardianship of the employee or the spouse when such children are
expected to be under such legal guardianship until they reach 21 years of age
and when dependent upon and normally residing with the guardian; * Parent
(including stepparents and legally adoptive parents) of the employee or of the
spouse, when such parent is at least 51 percent dependent on the employee for
support; * Sister or brother (including stepsisters and stepbrothers, or
adoptive sisters or brothers) of the employee, or of the spouse, when such
sibling is at least 51 percent dependent on the employee for support,
unmarried, and under 21 years of age, or regardless of age, incapable of
self-support.
2. U.S. Citizen Eligible Family Member (USEFM): For
purposes of receiving a preference in hiring for a qualified position, an EFM
who meets the following criteria:
purposes of receiving a preference in hiring for a qualified position, an EFM
who meets the following criteria:
* U.S. Citizen; and, * EFM (see above) at least 18
years old; and, * Listed on the travel orders of a direct-hire Foreign, Civil,
or uniformed service member assigned to or stationed abroad with a USG agency
that is under COM authority, or at an office of the American Institute in
Taiwan; and either: * 1. Resides at the sponsoring employee’s or uniformed
service member’s post of assignment abroad or at an office of the American
Institute in Taiwan; or 2. Resides at an Involuntary Separate Maintenance
Allowance (ISMA) location authorized under 3 FAM 3232.2.
years old; and, * Listed on the travel orders of a direct-hire Foreign, Civil,
or uniformed service member assigned to or stationed abroad with a USG agency
that is under COM authority, or at an office of the American Institute in
Taiwan; and either: * 1. Resides at the sponsoring employee’s or uniformed
service member’s post of assignment abroad or at an office of the American
Institute in Taiwan; or 2. Resides at an Involuntary Separate Maintenance
Allowance (ISMA) location authorized under 3 FAM 3232.2.
3. Appointment Eligible Family Member (AEFM): EFM
(see above) eligible for a Family Member Appointment for purposes of Mission
employment:
(see above) eligible for a Family Member Appointment for purposes of Mission
employment:
Is a U.S. citizen; and Spouse or same-sex domestic
partner (as defined in 3 FAM 1610) or a child of the sponsoring employee who is
unmarried and at least 18 years old; and Is listed on the travel orders or
approved Form OF-126, Foreign Service Residence and Dependency Report, of a
sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or
uniformed service member who is permanently assigned to or stationed abroad at
a U.S. mission, or at an office of the American Institute in Taiwan (AIT), and
who is under chief of mission authority; and Is residing at the sponsoring
employee’s post of assignment abroad or, as appropriate, office of the American
Institute in Taiwan. Does not receive a Foreign Service or Civil Service annuity
partner (as defined in 3 FAM 1610) or a child of the sponsoring employee who is
unmarried and at least 18 years old; and Is listed on the travel orders or
approved Form OF-126, Foreign Service Residence and Dependency Report, of a
sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or
uniformed service member who is permanently assigned to or stationed abroad at
a U.S. mission, or at an office of the American Institute in Taiwan (AIT), and
who is under chief of mission authority; and Is residing at the sponsoring
employee’s post of assignment abroad or, as appropriate, office of the American
Institute in Taiwan. Does not receive a Foreign Service or Civil Service annuity
4. Member of Household (MOH): An individual who
accompanies a direct-hire Foreign, Civil, or uniformed service member
permanently assigned or stationed at a U.S. Foreign Service post or
establishment abroad, or at an office of the American Institute in Taiwan. An
MOH is:
accompanies a direct-hire Foreign, Civil, or uniformed service member
permanently assigned or stationed at a U.S. Foreign Service post or
establishment abroad, or at an office of the American Institute in Taiwan. An
MOH is:
* Not an EFM; and, * Not on the travel orders of
the sponsoring employee; and, * Has been officially declared by the sponsoring
USG employee to the COM as part of his/her household.
the sponsoring employee; and, * Has been officially declared by the sponsoring
USG employee to the COM as part of his/her household.
A MOH is under COM authority and may include a parent,
unmarried partner, other relative or adult child who falls outside the
Department’s current legal and statutory definition of family member. A MOH
does not have to be a U.S. Citizen.
unmarried partner, other relative or adult child who falls outside the
Department’s current legal and statutory definition of family member. A MOH
does not have to be a U.S. Citizen.
5. Not Ordinarily Resident (NOR) – An individual
who:
who:
* Is not a citizen of the host country; and, * Does
not ordinarily reside (OR, see below) in the host country; and, * Is not
subject to host country employment and tax laws; and, * Has a U.S. Social
Security Number (SSN).
not ordinarily reside (OR, see below) in the host country; and, * Is not
subject to host country employment and tax laws; and, * Has a U.S. Social
Security Number (SSN).
NOR employees are compensated under a GS or FS
salary schedule, not under the LCP.
salary schedule, not under the LCP.
6. Ordinarily Resident (OR) – A Foreign National or
U.S. citizen who:
U.S. citizen who:
* Is locally resident; and, * Has legal, permanent
resident status within the host country; and, * Is subject to host country
employment and tax laws.
resident status within the host country; and, * Is subject to host country
employment and tax laws.
EFMs without U.S. Social Security Numbers are also
OR. All OR employees, including U.S. citizens, are compensated in accordance
with the Local Compensation Plan (LCP).
OR. All OR employees, including U.S. citizens, are compensated in accordance
with the Local Compensation Plan (LCP).
Appendix B
If an applicant is submitting a resume or
curriculum vitae, s/he must provide the following information equal to what is
found on the UAE.
curriculum vitae, s/he must provide the following information equal to what is
found on the UAE.
Failure to do so will result in an incomplete
application.
application.
A. Position Title B. Position Grade C. Vacancy
Announcement Number (if known) D. Dates Available for Work E. First, Middle,
& Last Names as well as any other names used F. Current Address, Day,
Evening, and Cell phone numbers G. U.S. Citizenship Status (Yes or No) &
status of permanent U.S. Resident (Yes or No; if yes, provide number) H. U.S.
Social Security Number and/or Identification Number I. Eligibility to work in
the country (Yes or No) J. Special Accommodations the Mission needs to provide
(Yes or No; if yes, provide explanation) K. If applying for position that
includes driving a U.S. Government vehicle, Driver’s License Class / Type L.
Days available to work M. List any relatives or members of your household that
work for the U.S. Government (include their Name, Relationship, & Agency,
Position, Location) N. U.S. Eligible Family Member and Veterans Hiring
Preference O. Education P. License, Skills, Training, Membership, &
Recognition Q. Language Skills R. Work Experience S. References
Announcement Number (if known) D. Dates Available for Work E. First, Middle,
& Last Names as well as any other names used F. Current Address, Day,
Evening, and Cell phone numbers G. U.S. Citizenship Status (Yes or No) &
status of permanent U.S. Resident (Yes or No; if yes, provide number) H. U.S.
Social Security Number and/or Identification Number I. Eligibility to work in
the country (Yes or No) J. Special Accommodations the Mission needs to provide
(Yes or No; if yes, provide explanation) K. If applying for position that
includes driving a U.S. Government vehicle, Driver’s License Class / Type L.
Days available to work M. List any relatives or members of your household that
work for the U.S. Government (include their Name, Relationship, & Agency,
Position, Location) N. U.S. Eligible Family Member and Veterans Hiring
Preference O. Education P. License, Skills, Training, Membership, &
Recognition Q. Language Skills R. Work Experience S. References
Drafted: HR: LNiyonsenga
Cleared: CONSUL: EJMakely
Approved: MGT: DOFulwiler
Distribution: All Agencies
