Background
The UN Women (UNW),
grounded in the vision of equality enshrined in the Charter of the United
Nations, works for the elimination of discrimination against women and girls;
the empowerment of women; and the achievement of equality between women and men
as partners and beneficiaries of development, human rights, humanitarian action
and peace and security. Placing women’s rights at the centre of all its
efforts, the UNW will lead and coordinate United Nations system efforts to
ensure that commitments on gender equality and gender mainstreaming translate
into action throughout the world. It will provide strong and coherent leadership
in support of Member States’ priorities and efforts, building effective
partnerships with civil society and other relevant actors.
grounded in the vision of equality enshrined in the Charter of the United
Nations, works for the elimination of discrimination against women and girls;
the empowerment of women; and the achievement of equality between women and men
as partners and beneficiaries of development, human rights, humanitarian action
and peace and security. Placing women’s rights at the centre of all its
efforts, the UNW will lead and coordinate United Nations system efforts to
ensure that commitments on gender equality and gender mainstreaming translate
into action throughout the world. It will provide strong and coherent leadership
in support of Member States’ priorities and efforts, building effective
partnerships with civil society and other relevant actors.
UN Women Country
Office in Uganda, focuses on addressing issues of women’s poverty, violence
against women (VAW) and governance in post conflict situation and in peace
through initiating and supporting mechanisms and processes that call for
accountability of duty bearers to the principles of gender equality and women’s
Human rights; contributing to the increase of women’s security in both the
private and public sphere; and providing concrete support to women’s
organizations and networks.
Office in Uganda, focuses on addressing issues of women’s poverty, violence
against women (VAW) and governance in post conflict situation and in peace
through initiating and supporting mechanisms and processes that call for
accountability of duty bearers to the principles of gender equality and women’s
Human rights; contributing to the increase of women’s security in both the
private and public sphere; and providing concrete support to women’s
organizations and networks.
The Finance
Associate reports to the UN Women Representative for guidance and supervision
and is responsible for managing and supervising the execution of a wide range
of financial services and administrative processes in Country Programme Office
(CPO), ensuring timeliness, efficiency and transparent use of financial
resources and delivery of services in accordance with organizational financial
rules, regulations, policies, procedures and approved allocations. The Finance
Associate promotes a client-oriented approach consistent with UN Women rules
and regulations, standard practices and guidelines.
Associate reports to the UN Women Representative for guidance and supervision
and is responsible for managing and supervising the execution of a wide range
of financial services and administrative processes in Country Programme Office
(CPO), ensuring timeliness, efficiency and transparent use of financial
resources and delivery of services in accordance with organizational financial
rules, regulations, policies, procedures and approved allocations. The Finance
Associate promotes a client-oriented approach consistent with UN Women rules
and regulations, standard practices and guidelines.
The Finance Associate
works in close collaboration with the Operations Manager of the
Regional/Sub-Regional Office as well as with the operations programme and
project teams in UN Women Headquarters for solving complex finance-related
issues and information delivery.
works in close collaboration with the Operations Manager of the
Regional/Sub-Regional Office as well as with the operations programme and
project teams in UN Women Headquarters for solving complex finance-related
issues and information delivery.
Duties
and Responsibilities
and Responsibilities
Administration and
implementation of program and operational financial services:
implementation of program and operational financial services:
- Review and verify financial
transactions/activities/documentation for accuracy, appropriateness and completeness
and ensure full compliance of financial services and transactions with UN
Women rules, regulations, policies and recording and reporting systems.
Certify transactions for accuracy and propriety prior to submission to the
supervisor for approval and/or action. - Analyze/interpret the financial
rules and regulations, as well as established policies and procedures, and
provide advice and recommend solutions to a wide range of financial
issues. - Review drafts for cost sharing and
Trust Fund agreements including conditions of contributions within
resource mobilization efforts. Follow up on contributions within the CPO
resource mobilization efforts. - Monitor and implement an effective
and proper functioning of the financial resources management system. - Manage the financial business
processes mapping and elaboration of the content of internal Standard
Operating Procedures in finance, in consultation with the supervisor. - Monitor the financial status and
implement control mechanisms for management/development projects and keep
stakeholders and clients informed for timely actions/decisions. Review
status reports for quality control. - Recommend and/or implement cost
saving and reduction strategies, in consultation with the office
management. - Monitor financial exceptions
report for unusual activities or transaction, investigate anomalies and
report to the supervisor conclusions and/or present recommendations for
actions/decisions. - Follow-up and/or take action on
audit recommendations to ensure implementation of corrective actions.
Assist in reviewing the audit reports on NGO executed projects - Supervise and guide staff and
personnel under his/her responsibility, as applicable, provide technical
guidance and monitor performance to ensure delivery of results according
to plans and standards of accountability and performance.
Support to management
of the CPO program, preparation and administration of budgets:
of the CPO program, preparation and administration of budgets:
- Collect, verify and present
thoroughly researched information and data for use in the planning of
financial resources and the formulation of country program work plans,
budgets, proposals on implementation arrangements and execution
modalities. - Input data in Atlas for new grants
in the form of Annual Work Plans (AWPs) and monitor status. Keep
stakeholders and clients informed for timely action and/or decisions. - Contribute to office budget
planning and preparation by presenting thoroughly researched information
for planning of financial resources of the CPO, including reports
containing an analysis of the office’s financial situation (expenditures
versus budget allocations). - Provide information/guidance to
the executing agencies on routine implementation of projects. Keep track
of the appropriate and timely use of financial resources. - Verify accuracy of
Combined/Programme Delivery Reports and One UN Financial Reports as
applicable. Take appropriate action to ensure accuracy of information. - Provide information for the audit
of projects and implementation of audit recommendations. - Implement control mechanism for
development projects through monitoring budgets preparation and
modifications and budgetary status. Track and report on program and
operational financial resources. - Prepare accurate and timely
mandated financial reports to donors and other clients and stakeholders. - Prepare timely cost recovery
documents for the services provided by UNW to non-core programmes by core
programme resources or to prepare bills to services provided to other
organizations for reimbursement. Elaborate and implement the income
tracking system and follow-up on cost recovery.
Accounting services
and administrative support:
and administrative support:
- Review and verify accuracy and
relevancy of the supporting documents for payments and prepare financial
reports. Prepare PO and non-PO vouchers for development projects. - Maintain internal expenditures
control systems to ensure that vouchers processed are matched and
completed, transactions are correctly recorded and posted in Atlas,
payrolls are duly prepared and processed; travel claims, MPOs and other
entitlements are duly processed. - Review accounts receivables for UN
Women projects and follow-up with project managers and finance section at
headquarters on contributions, deposits creation in Atlas and their
application to AR pending items. - Maintain up to date and accurate
data in Atlas and take timely corrective actions on erroneous data. - Maintain proper follow up of
advances to implementing partners, review their financial reports together
with project managers and be fully satisfied before making next
installment. - Draft financial reports for donors
in accordance with donor requirements, UN Women procedures and in
conjunction with project managers. - Associate revenue and expenditure
in commitment control for non core projects. - Manage petty cash fund, cash
imprest level and other temporary GL accounts, ensuring accuracy and
transparency in use and reporting. - Undertake timely corrective
actions on unposted vouchers, including vouchers with budget check errors,
match exceptions and unapproved vouchers. Timely response to HQ requests
to resolve financial data issues. - Prepare timely VAT reimbursements
with adequate documentation support. - Ensure all supporting documents on
financial transactions are secured and properly filed. - Acts as vendor approver.
Facilitation of
knowledge building and knowledge sharing :
knowledge building and knowledge sharing :
- Contribute to training initiatives
on financial processes by conducting training and/or organizing training
events and activities. - Capture, synthesize and/or codify
lessons learned and best practices in financial management and services.
Disseminate to clients and stakeholders as appropriate to build capacity
and knowledge. - Design and/or introduce innovations
in financial business operational practices and management.
Competencies
Core Values and
Guiding Principles:
Guiding Principles:
- Integrity: Demonstrating consistency in
upholding and promoting the values of UN Women in actions and decisions,
in line with the UN Code of Conduct. - Cultural Sensitivity/Valuing
diversity:
Demonstrating an appreciation of the multicultural nature of the
organization and the diversity of its staff. Demonstrating an
international outlook, appreciating differences in values and learning
from cultural diversity.
Core Competencies:
- Ethics and Values: Demonstrating / Safeguarding
Ethics and Integrity - Organizational Awareness: Demonstrate corporate knowledge
and sound judgment - Developing and Empowering People /
Coaching and Mentoring:
Self-development, initiative-taking. - Working in Teams: Acting as a team player and
facilitating team work - Communicating Information and
Ideas:
Facilitating and encouraging open communication in the team, communicating
effectively. - Self-management and Emotional
intelligence:
Creating synergies through self-control - Conflict Management / Negotiating
and Resolving Disagreements - Knowledge Sharing / Continuous
Learning:
Learning and sharing knowledge and encourage the learning of others
Functional
Competencies:
Competencies:
- Excellent analytical skills
and results orientation - Client oriented approach to work
- Skills to manage relationships and
communicate - Thorough knowledge of financial
rules and regulations and accounting principles. - Excellent knowledge and
application skills of IT tools and management systems - Ability to provide input to
business processes re-engineering, implementation of new systems
Required
Skills and Experience
Skills and Experience
Education:
- Completion of Secondary Education
is required. Specialized national or international certification in
accounting and finance would be an asset. - First University Degree in
Business or Public Administration or Social Sciences desirable but not
required.
Experience:
- Minimum 7 years of progressively
responsible experience is required in financial management and
administration, in a large corporation or organization is required. - Experience in the usage of
computers and office software packages (MS Word, Excel, etc) and advanced
knowledge of spreadsheet and database packages, experience in handling of
web based management systems.
Language:
- Written and oral proficiency in
English
UNDP
is committed to achieving workforce diversity in terms of gender, nationality
and culture. Individuals from minority groups, indigenous groups and persons
with disabilities are equally encouraged to apply. All applications will be
treated with the strictest confidence.
is committed to achieving workforce diversity in terms of gender, nationality
and culture. Individuals from minority groups, indigenous groups and persons
with disabilities are equally encouraged to apply. All applications will be
treated with the strictest confidence.
Closing
Date: Friday, 13 January 2012
Date: Friday, 13 January 2012