“UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations. I have seen many examples of how these activities help suffering
people in troubled parts of the world.”
Ban Ki-moon, United Nations Secretary-General
The United Nations Office for Project Services (UNOPS) mandate is to act as a project delivery platform for UN system agencies, funds and programmes, international and regional financial institutions, intergovernmental organizations , donor and recipient governments, and non-profit non-governmental organizations. As a self-financing entity within the UN system, UNOPS must ensure that the projects it delivers meet client expectations in terms of cost, quality and time, while at the same time ensuring that these projects collectively meet a broader array of success criteria.
UNOPS is committed to achieving a truly diverse workforce.
Background Information – Kenya
In East Africa and Liberia
The Kenya Operations Centre (KEOC), under the Africa Regional Office, is responsible for projects entrusted to UNOPS in East Africa; its main clients include UNDP, UNICEF, UNEP, World Bank, African Union and Governments.
The Liberia Office has been set up as the implementing mechanism to deliver a range of projects in an efficient and effective manner, achieve the outcomes sought by clients, and assist in peace-building and reconstruction in the Country. UNOPS is acquiring eight(8) new vehicles for its projects for which UNOPS requires a Logistics Assistant to provide timely logistical support to the office’s vehicle operations as well as to the office management.
Background Information – Job-specific
The Logistics Assistant will work under the supervision of the Project Manager of the Liberia Office. The Logistics Assistant manages and ensures the provision of efficient and timely logistic and transportation support services to the Liberia Office. In the discharge of her or his duties, the Logistics Assistant liaises with UNOPS Project Officers, Project Associates, and Project Assistants from the Programme Management Office (PMO) in order to ensure consistency in service delivery.
The Logistics Assistant is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
Establishment and maintenance of vehicle management system in accordance with UNOPS vehicle management policy and procedure.
Ensure the maintenance of daily inspection.(Checklist)
Ensure accurate keeping of daily vehicle logs to review and control petrol consumption and mileage.
Implementation of a repair and maintenance system for all UNOPS Office vehicles and equipment.
Ensure all transport or travel needs meet the required security arrangements.
Effective ultilization of office resources in the most cost effective manner
Participation in the training of UNOPS Liberia personnel on logistics and transport related subjects.
Process all custom clearances
Coordinate the movement of cargo and vehicles
Process the insurance and license plates for UNOPS Liberia vehicles
Reliable logistics support
Ensure compliance to IPSAS assets management
Support to knowledge building and knowledge sharing
Perform other related duties as required .
Competencies
Provide support to knowledge building and knowledge sharing
Ability to translate and apply good business decision and technical expertise into UNOPS operation and good understanding of UNOPS operations procedure.
Organize, attention to detail, able to prioritize and process large volume of work.
Ability adhere to work assignment and meet designated deadline.
Consistently deliver accurate, clear, and concise messages in written or oral form.
Navigates efficiently to overcome problems and obstacles even when faced with complex and unique situations
Can cope with uncertainty and incomplete information to come up with skilful decisions
Can create new efficient processes and system that are best practices of the organination.
Successfully complete tasks with little or no supervison and adapts to unfamiliar tasks by applying previous knowledge.
Ability to work with computer and office software packages
Demonstrated drive for continuous improvement and incorporation of lessons learned and best practices into business process routines
Demonstration of professional behaviour and personal ethics, transparency and openness to encourage respect and similar behaviour from colleagues in the workplace
Education/Experience/Language requirements
Secondary education is required. Higher degree(Bachelor or equivalent) an asset
At least 4 years of administrative or operational experience in logistics, management and administration with demonstrated capacity to meet performance indicators and results. A minimum of 3 years with international organization (UN experience would be an advantage)
Auto-mechanics practical experience and knowledge an asset
Excellent written and spoken English.
Certifications
Prince2 or similar project management certification an asset
Contract type, level and duration
Contract type: Local ICA
Contract level: LICA 3
Contract duration: six months with possibility of extension, subject to availability of funds and satisfactory performance
For more details about the ICA contractual modality, please follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx
Additional Considerations
Please note that the closing date is midnight Copenhagen time (CET)
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
UNOPS reserves the right to appoint a candidate at a level below the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
Closing Date: Wednesday, 20 June 2012
