United Nations Development Programme (UNDP),Program Assistant Jobs in Nigeria

United
Nations Development Programme (UNDP) helps developing countries attract
and use aid effectively. In all our activities, we encourage the protection of
human rights, capacity development and the empowerment of women.

Program
Assistant

Programme
Assistant – Nigeria Partnership on Strengthening Criminal Justice Responses to
Terrorism (under global project “Strengthening the Legal Regime against
Terrorism”): GLOR35

Job ID: 4234
Practice Area – Job Family: Peace Building
Grade: SB3
Vacancy Type: Service Contract (SC)
Posting Type: External
Bureau: Africa
Contract Duration: Initial duration of one year

Background

This
position is located in the United Nations Office on Drugs and Crime
(UNODC) Country Office in Abuja, Nigeria (CONIG).
Working
together in a team with other project support staff in CONIG, the
incumbent will be responsible for providing operational, organizational,
logistical and administrative support to the project. This will involve
planning and executing various operational, logistical and administrative
requirements for the project activities; organizing travel of project
personnel, experts and participants; preparing cost estimates and
maintaining expenditure estimates; producing and disseminating documents
in a timely manner; supporting on-site conduct of activities; preparing
and providing general secretarial support, etc.
As
required, s/he will also provide support for the procurement and the
budgetary and financial management support for the project.
The
incumbent will work under the direct supervision of designated project
officer(s) and the guidance of the Project Coordinator and overall
guidance of the UNODC Representative and Head of Programme.
The
level for the post is SB3/2 (equivalent to G5).

Duties
and Responsibilities
The incumbent will carry out the following tasks:

Provide
operational, organizational, logistical and administrative support to the
project;
Work
with the Project Coordinator, other project officers and the lead
Programme Assistant to ensure that the required administrative and
organizational support is provided for the various, often simultaneous,
project activities.
Assist
the supervisor(s) and other assigned project officers to carry out their
responsibilities for the project by carrying out a variety of support
functions.
Identity
and carry out required organizational, logistical and administrative
arrangements for assigned clusters of project activities, such as
seminars, workshops and meetings. This will entail: determining service
requirements and arranging for their procurement, organizing travel and
accommodation of project personnel, experts and participants; preparing
and timely dissemination of documents; supporting on-site conduct of
activities, etc.
Prepare
cost estimates and maintain expenditure estimates and overviews for
project activities.
Assist
in formal and informal communications and following up contact with
Government institutions and authorities, local representatives of other
United Nations organizations, NGOs, civil society organizations, resource
persons and the media regarding UNODC mandates and project matters.
Maintain
regular liaison and coordination within CONIG and with the Terrorism
Prevention Branch and the Regional Section for Africa and the Middle-East;
liaise with UNDP and other UN-related organizations on administrative
matters linked to project implementation.
Collect,
compile and maintain files on information related to project activities,
produce inputs for project reports and relevant information networks and
maintain rosters of institutions and experts; maintain detailed records on
project activities, including agendas, list of participants, experts’
contact details and reports.
Assist
in proper assets management, monitoring, recording and disposal, in
preparing Receipt and Inspection (R & I) reports for submission to
relevant procurement units and auditing missions
Assist
in and prepare programmes and logistics for visiting experts, missions,
delegations and donor representatives.
Provide
support to the UNODC Security Focal Point on UNODC’s personnel security.
Advise
and make arrangements for shipment and receipt of office and project
supplies and equipment and household effects; including customs clearance.
Provide
advice and assist staff members and their dependants by processing
requests for visas, identity cards, driving licenses and other necessary
personnel-related documents in accordance with the requirements of the
United Nations and the country of the duty station location.
Perform
other duties as required, such as general correspondence, attend meetings
and prepare minutes of meetings, etc.
Provide
support for the procurement and the budgetary and financial management for
the project: work closely with the Budget and Finance Assistant of the
project, support work in this area as needed
Work
closely with the Lead Programme Associate and serve as back-up as required
Carry
out other tasks as assigned.

Competencies
Professionalism:

Expertise
in project administration and organization including sound knowledge and
understanding of concepts and approaches relevant to budgetary and
financial management; knowledge of the financial rules and regulations of
the United Nations as well as familiarity with UN policies and procedures
as they relate to programme budgeting and financial administration;
demonstrated professional competence and mastery of administrative
processes; ability to perform a range of administrative functions,
including event planning and organizing and human resources
administration; ability to map out potential risks and make contingencies,
as required.
Shows
pride in work and achievements; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced
with difficult problems or challenges; and demonstrable commitment to the
values of the United Nations, particularly integrity in daily activities
and behaviors.

Accountability:

Takes
ownership of responsibilities and honours commitments; delivers outputs
for which one has responsibility within prescribed time, cost, and quality
standards; operates in compliance with organizational regulations and
rules; takes responsibility for delegated assignments; takes personal
responsibility for his/her own shortcomings and those of the work unit,
where applicable.

Client
Orientation:

Considers
all those to whom services are provided to be “clients” and seeks to see
things from clients’ point of view; establishes and maintains productive
partnerships with clients by gaining their trust and respect; identifies
clients’ needs and matches them to appropriate solutions; monitors ongoing
developments inside and outside the clients’ environment to keep informed
and anticipate problems; keeps clients informed of progress or setbacks in
projects; meets timeline for delivery of products or services to clients.

Teamwork:

Proven
interpersonal skills and the ability to establish and maintain effective
working relations with people in a multi-cultural, multi-ethnic
environment with sensitivity and respect for diversity.
Works
collaboratively with colleagues within and outside of UNODC to achieve
organizational goals; solicits input by genuinely valuing others’ ideas
and expertise; is willing to learn from others; places team agenda before
personal agenda; supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position;
shares credit for team accomplishments and accepts joint responsibility
for team shortcomings.

Planning
& Organizing:

Able
to establish priorities and to plan, coordinate and monitor work while
prioritizing competing demands; able to work on tight deadlines; knowledge
on how to develop clear goals that are consistent with agreed strategies;
foresees risks and allows for contingencies when planning; monitors and
adjusts plans and projects as necessary; uses time efficiently.

Required
Skills and Experience
Education:

Secondary
education with a recognized professional certificate in Personnel
Administration, Account/Finance or related fields. University Degree in
Business or Public Administration, Personnel Administration, Social
Sciences or related field is an added advantage

Experience:

A
minimum of 6 years of progressively responsible professional experience in
administrative assistance of project implementation and management
preferably in a civil service, NGO, or international organisation
environment.
Computer
literacy, specifically advanced skills in MS Office Suite.
Work
experience in the United Nations System or European Union -funded projects
would be an asset.

Method of Application

Interested
and quality candidates should apply online