United Nations Development Programme (UNDP) Project Procurement and Operations Officer Job Vacancy in Lagos, Nigeria

   
Job ID: 11242
Location: Lagos
Practice Area – Job Family: Management
Time Left: 13d 19h 51m
Grade: SB4
Vacancy Type: Service Contract (SC)
Posting Type: External
Contract Duration: Initial contrat duration of one year
   
 Background   
Organizational Setting and Reporting Relationships:

• This
  position is based within the United Nations Office on Drugs and Crime
  (UNODC) Country Office in Nigeria (CONIG), working from the Lagos based
  Project Office of the project, “Response to Drugs and Related
  Organised Crime in Nigeria”.
• Working
  under the direct supervision of the Project Coordinator and the guidance
  of the UNODC Finance Officer and the Operations Manager (CONIG), the
  Project Operations and Procurement Officer is responsible for effective
  and transparent execution and coordination of all procurement and
  logistical requirements of the project.

• The
  Project Finance and Operations Officer will be responsible for the
  following specific duties:

• Ensure
  compliance of project operations with UN/UNODC rules, regulations and
  policies, implementation of corporate operational strategies,
  establishment of management targets and monitoring of achievement of
  results, including the formulation of internal Standard Operating
  Procedures (SOPs) in procurement and logistical services. Ensure knowledge
  sharing of lessons learnt/best practices, and sound contributions to
  knowledge networks and communities of practice, and organization of the
  operations staff trainings.
• Provide
  constant monitoring and analysis of the operating environment, timely
  readjustment of the operations, advice on legal considerations and risk
  assessment of related actions. Ensure efficient management of the
  Monitoring and Compliance function of the project.
• Provide
  guidance on operations and procurement issues and practices to colleagues.
• Perform
  other duties as may be required.

• Plan,
  develop and manage all procurement and contractual aspects of the
  project.  Oversee procurement processes and logistical services in
  accordance with UN rules and regulations. Oversee the tracking of
  procurement requests and ensure the timely completion of tasks including
  the developing of systems to monitor such requests
• Provide
  substantive support with regard to the project’s compliance with corporate
  procurement rules and regulations in the field and elaboration of the CO
  procurement strategies including sourcing strategy, supplier selection and
  evaluation, quality management, customer relationship management,
  e-procurement promotion and introduction, performance measurement,
  elaboration of the CO contract strategy including tendering processes and
  evaluation, managing the contract and contractor, legal implications.
• Ensure
  proper management of UNODC assets, facilities and logistical services,
  including compliance with IPSAS in the accounting for the procurement,
  utilization and disposal of the project’s assets, and supervise the
  Administrative/Procurement Assistant.

• Ensure
  functional relationships with the UNODC Procurement Unit and the UNDP
  Operations Team, ensure efficiency and follow up for all transactions and
  services executed by UNDP and UNODC HQ, Monitor proper charging by UNDP
  and proper recording to project accounts.
• Liaise
  effectively with the CONIG Team in Abuja to ensure corporate ownership and
  efficiency of all actions executed by UNDP on behalf of UNODC.

• Maintain
  and update the project’s risk log. Maintain the business continuity plan
  for the Project, to safeguard continuity of operations, safety and
  security of staff and safeguarding of assets. Regularly test the
  functioning of the business continuity plan.

• Colleagues
  and senior staff throughout the UN, both inside and outside the duty
  station. 
• Government
  officials and counterparts in other UN organizations, businesses or
  industries. 
• Vendors
  and suppliers. 
• Staff
  in the Division for Management and the Regional Section for Africa and the
  Middle East (RSAME) in UNODC Headquarters.

• Leads
  all Project operations and procurement actions and outputs, ensuring
  smooth functioning of project’s procurement functions, providing
  consistent operations support and constant monitoring of the Project to
  adapt to changes in the operating environment as and when needed. 
• Plans
  and manages technically and legally complex procurement operations,
  ensuring efficient delivery and disposition of quality goods/services at
  maximum cost efficiency and in accordance with UN procurement policy and
  practices.

• Advanced
  university degree (Master’s degree or equivalent) in Business
  Administration, Public Administration, or related fields is
  required. 

• A
  minimum of five (5) years of progressively responsible experience at the
  national or international level in providing management advisory services
  and/or managing staff and operational systems. Relevant experience in
  establishing inter-relationships among international organization and
  national governments. At least two years of progressive professional
  experience in preparing, managing, and executing supply service contracts,
  preferably in multiple international markets. Experience in international
  project logistics, contract management, administration is an asset.
  Experience in procurement of equipment and contract issuance and
  administration would be an advantage. Working experience in the UN,
  particularly the UN Secretariat and UNODC will be considered as an asset.
  Knowledge of EU operational procedures is a distinctive advantage. Experience
  in the usage of computers and office software packages, experience in
  handling of web based management systems and ERP systems is desirable.

• English
  and French are the working languages of the United Nations Secretariat.
  For the post advertised, fluency in English (both oral and written) is
  required; knowledge of other UN official languages is an asset.

• Has
  understanding of advanced aspects of primary area of specialization as
  well as the fundamental concepts of related disciplines (contract, asset
  and procurement, information and communication technology, general
  administration). Has knowledge of the mandates of UNODC. Continues to seek
  new and improved methods and systems for accomplishing the work of the unit.
  Keeps abreast of new developments in area of professional discipline and
  job knowledge and seeks to develop him/herself professionally.
  Demonstrates comprehensive knowledge of information technology and applies
  it in work assignments. Performs appropriate work analysis and assists in
  redesign to establish clear standards for implementation. Shows pride in
  work and in achievements; demonstrates professional competence and mastery
  of subject matter; is conscientious and efficient in meeting commitments,
  observing deadlines and achieving results; is motivated by professional
  rather than personal concerns; shows persistence when faced with difficult
  problems or challenges; remains calm in stressful situations. Takes
  responsibility for incorporating gender perspectives and ensuring the
  equal participation of women and men in all areas of work.

• Takes
  ownership of all responsibilities and honours commitments; delivers
  outputs for which one has responsibility within prescribed time, cost and
  quality standards; operates in compliance with organizational regulations
  and rules; supports subordinates, provides oversight and takes
  responsibility for delegated assignments; takes personal responsibility
  for his/her own shortcomings and those of the work unit, where applicable.

• Considers
  all those to whom services are provided to be “clients” and seeks to see
  things from clients’ point of view; establishes and maintains productive
  partnerships with clients by gaining their trust and respect; identifies
  clients’ needs and matches them to appropriate solutions; monitors ongoing
  developments inside and outside the clients’ environment to keep informed
  and anticipate problems; keeps clients informed of progress or setbacks in
  projects; meets timeline for delivery of products or services to clients

• UNDP
  reserves the right to select one or more candidates from this vacancy
  announcement.  We may also retain applications and consider
  candidates applying to this post for other similar positions with UNDP at
  the same grade level and with similar job description, experience and
  educational requirements.
• UNDP
  is committed to achieving diversity within its workforce, and encourages
  all qualified applicants, irrespective of gender, nationality,
  disabilities, sexual orientation, culture, religious and ethnic
  backgrounds to apply. All applications will be treated in the strictest
  confidence.
• The
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