Job Title: ADMINISTRATIVE OFFICER, P3
Department/
Office: International Residual Mechanism for Criminal
Tribunals
Office: International Residual Mechanism for Criminal
Tribunals
Duty Station:
ARUSHA
ARUSHA
Posting
Period: 18 June 2013-18 July 2013
Period: 18 June 2013-18 July 2013
Job Opening
number: 13-ADM-RMT-28716-R-ARUSHA (R)
number: 13-ADM-RMT-28716-R-ARUSHA (R)
United
Nations Core Values: Integrity, Professionalism, Respect for Diversity
Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational
Setting and Reporting
Setting and Reporting
The post is
located in the Office of the Prosecutor (OTP) of the Mechanism for
International Criminal Tribunals (MICT). The incumbent will provide
administrative support to both the ICTY and ICTR Branches of the OTP and will
work under the direct supervision of the Officers in Charge/Senior Legal
Officers of those Branches.
located in the Office of the Prosecutor (OTP) of the Mechanism for
International Criminal Tribunals (MICT). The incumbent will provide
administrative support to both the ICTY and ICTR Branches of the OTP and will
work under the direct supervision of the Officers in Charge/Senior Legal
Officers of those Branches.
Responsibilities
The
incumbent will perform the following duties:
incumbent will perform the following duties:
Human
Resource Management for the OTP
Resource Management for the OTP
In
consultation with the MICT Registry, effectively coordinates actions relative
to the administration of human resources activities, e.g., recruitment,
placement, promotion, performance appraisal, job classification reviews,
training and separation of staff members, ensuring consistency in the
application of UN rules and procedures.
consultation with the MICT Registry, effectively coordinates actions relative
to the administration of human resources activities, e.g., recruitment,
placement, promotion, performance appraisal, job classification reviews,
training and separation of staff members, ensuring consistency in the
application of UN rules and procedures.
Advises on
conditions of service, duties and responsibilities, and privileges and
entitlements under the Staff Rules and Regulations.
conditions of service, duties and responsibilities, and privileges and
entitlements under the Staff Rules and Regulations.
Budget and
Finance for the OTP
Finance for the OTP
Takes the
lead with respect to the preparation and implementation of the work programme
of the OTP, ensuring that financial resources are utilized to implement
activities in accordance with the Programme Budget and allotments issued.
lead with respect to the preparation and implementation of the work programme
of the OTP, ensuring that financial resources are utilized to implement
activities in accordance with the Programme Budget and allotments issued.
Monitors and
reviews the work programme and budget expenditures of the OTP by conducting
regular and special reviews to assess progress of actual work versus the
programme plan. Coordinates the production of programme reports.
reviews the work programme and budget expenditures of the OTP by conducting
regular and special reviews to assess progress of actual work versus the
programme plan. Coordinates the production of programme reports.
Works in cooperation
with systems units to define requirements aimed at improving budget reporting
systems and cost effective utilization of program resources.
with systems units to define requirements aimed at improving budget reporting
systems and cost effective utilization of program resources.
Develops and
implements procedures to ensure that accounting and financial management
controls are consistent with UN policy and practice.
implements procedures to ensure that accounting and financial management
controls are consistent with UN policy and practice.
Supervises
and/or provides guidance on financial administration and management information
issues and practices to colleagues.
and/or provides guidance on financial administration and management information
issues and practices to colleagues.
Provides
guidance and leadership on budget and finance issues to other staff.
guidance and leadership on budget and finance issues to other staff.
General
Administration for the OTP
Administration for the OTP
Represents
the OTP and serves as its focal point during audits. Attends to audit queries
and ensures that various OTP officials comply with audit recommendations.
Drafts periodic reports on the implementation of audit recommendations.
the OTP and serves as its focal point during audits. Attends to audit queries
and ensures that various OTP officials comply with audit recommendations.
Drafts periodic reports on the implementation of audit recommendations.
Compiles and
maintains statistics relating to the core business of the OTP, including
performance indicators. Regularly compares the statistics with those kept by
other officers of the OTP and the MICT to ensure uniformity and consistency.
maintains statistics relating to the core business of the OTP, including
performance indicators. Regularly compares the statistics with those kept by
other officers of the OTP and the MICT to ensure uniformity and consistency.
Reviews the
adequacy of OTP office space requirements. Coordinates the receipt of new staff
and the allocation of office space.
adequacy of OTP office space requirements. Coordinates the receipt of new staff
and the allocation of office space.
Oversees the
identification of office technology needs and maintenance of equipment,
software and systems, coordinating enhancements as necessary.
identification of office technology needs and maintenance of equipment,
software and systems, coordinating enhancements as necessary.
Oversees the
coordination of arrangements for official meetings, training workshops,
conferences, etc.
coordination of arrangements for official meetings, training workshops,
conferences, etc.
Performs
other related work as required.
other related work as required.
Competencies
Professionalism:
Knowledge of administrative, budgetary, financial and human resources policies
and procedures within the United Nations Secretariat or other similar
international organization is desirable. Ability to apply various United
Nations administrative rules and regulations in work situations. Conceptual
analytical and evaluative skills to conduct independent research and analysis.
Ability to identify issues, formulate opinions, make conclusions and
recommendations. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious and efficient
in meeting commitments, observing deadlines and achieving results; is motivated
by professional rather than personal concerns; shows persistence when faced
with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring the
equal participation of women and men in all areas of work.
Knowledge of administrative, budgetary, financial and human resources policies
and procedures within the United Nations Secretariat or other similar
international organization is desirable. Ability to apply various United
Nations administrative rules and regulations in work situations. Conceptual
analytical and evaluative skills to conduct independent research and analysis.
Ability to identify issues, formulate opinions, make conclusions and
recommendations. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious and efficient
in meeting commitments, observing deadlines and achieving results; is motivated
by professional rather than personal concerns; shows persistence when faced
with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring the
equal participation of women and men in all areas of work.
Communication:
Speaks and writes clearly and effectively; listens to others, correctly
interprets messages from others and responds appropriately; asks questions to
clarify, and exhibits interest in having two-way communication; tailors
language, tone, style and format to match audience; demonstrates openness in
sharing information and keeping people informed.
Speaks and writes clearly and effectively; listens to others, correctly
interprets messages from others and responds appropriately; asks questions to
clarify, and exhibits interest in having two-way communication; tailors
language, tone, style and format to match audience; demonstrates openness in
sharing information and keeping people informed.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits
input by genuinely valuing others’ ideas and expertise; is willing to learn
from others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
Works collaboratively with colleagues to achieve organizational goals; solicits
input by genuinely valuing others’ ideas and expertise; is willing to learn
from others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
Planning
& Organizing: Develops clear goals that are consistent with agreed
strategies; identifies priority activities and assignments; adjusts priorities
as required; allocates appropriate amount of time and resources for completing
work; foresees risks and allows for contingencies when planning; monitors and
adjusts plans and actions as necessary; uses time efficiently.
& Organizing: Develops clear goals that are consistent with agreed
strategies; identifies priority activities and assignments; adjusts priorities
as required; allocates appropriate amount of time and resources for completing
work; foresees risks and allows for contingencies when planning; monitors and
adjusts plans and actions as necessary; uses time efficiently.
Client
Orientation: Considers all those to whom services are provided to be ‘clients’
and seeks to see things from clients’ point of view; establishes and maintains
productive partnerships with clients by gaining their trust and respect; identifies
clients’ needs and matches them to appropriate solutions; monitors ongoing
developments inside and outside the clients’ environment to keep informed and
anticipate problems; keeps clients informed of progress or setbacks in
projects; meets timeline for delivery of products or services to client.
Orientation: Considers all those to whom services are provided to be ‘clients’
and seeks to see things from clients’ point of view; establishes and maintains
productive partnerships with clients by gaining their trust and respect; identifies
clients’ needs and matches them to appropriate solutions; monitors ongoing
developments inside and outside the clients’ environment to keep informed and
anticipate problems; keeps clients informed of progress or setbacks in
projects; meets timeline for delivery of products or services to client.
Education
Advanced
university degree (Master’s degree or equivalent) in business or public
administration, finance, accounting, law or related area. A first-level
university degree in combination with qualifying experience may be accepted in
lieu of the advanced university degree.
university degree (Master’s degree or equivalent) in business or public
administration, finance, accounting, law or related area. A first-level
university degree in combination with qualifying experience may be accepted in
lieu of the advanced university degree.
Work
Experience
Experience
At least
five years of progressively responsible experience in general administration,
budget/finance and human resources management, including relevant experience
acquired within the United Nations common system or similar international
organization. Relevant experience at an international criminal tribunal would
be an asset.
five years of progressively responsible experience in general administration,
budget/finance and human resources management, including relevant experience
acquired within the United Nations common system or similar international
organization. Relevant experience at an international criminal tribunal would
be an asset.
Languages
English and
French are the working languages of the Mechanism. For the post advertised,
fluency in one of the working languages of the MICT, English or French (both
oral and written) is required; knowledge of the other would be an asset.
French are the working languages of the Mechanism. For the post advertised,
fluency in one of the working languages of the MICT, English or French (both
oral and written) is required; knowledge of the other would be an asset.
Assessment
Method
Method
Evaluation
of qualified applicants may include a written assessment which may be followed
by a competency-based interview.
of qualified applicants may include a written assessment which may be followed
by a competency-based interview.
Special
Notice
Notice
The
appointment is limited to the Mechanism for International Criminal Tribunals
(MICT). Appointment of the successful candidate on this position will be
limited to the initial funding of the post. Extension of the appointment is
subject to the extension of the mandate and/or the availability of funds. As
the international tribunals are not integrated in the Secretariat, UN Staff
Members serve on assignment or secondment from their parent department/office
if selected. Appointments of staff members in the United Nations are subject to
the authority of the Secretary-General. Staff Members are expected to move
periodically to new functions in accordance with established rules and
procedures, and may in this context be reassigned by the Secretary-General
throughout the Organization based on the changing needs and mandates.
appointment is limited to the Mechanism for International Criminal Tribunals
(MICT). Appointment of the successful candidate on this position will be
limited to the initial funding of the post. Extension of the appointment is
subject to the extension of the mandate and/or the availability of funds. As
the international tribunals are not integrated in the Secretariat, UN Staff
Members serve on assignment or secondment from their parent department/office
if selected. Appointments of staff members in the United Nations are subject to
the authority of the Secretary-General. Staff Members are expected to move
periodically to new functions in accordance with established rules and
procedures, and may in this context be reassigned by the Secretary-General
throughout the Organization based on the changing needs and mandates.
United
Nations Considerations
Nations Considerations
The United
Nations shall place no restrictions on the eligibility of men and women to
participate in any capacity and under conditions of equality in its principal
and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8).
The United Nations Secretariat is a non-smoking environment.
Nations shall place no restrictions on the eligibility of men and women to
participate in any capacity and under conditions of equality in its principal
and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8).
The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED
NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS
(APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS
DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS
(APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS
DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
How to Apply
Interested
candidates are required to follow the link below to apply
candidates are required to follow the link below to apply
Closing Date: Thursday, 18 July 2013
