Background
The UN has, since the
formation of the United Republic of Tanzania (URT), engaged with both Tanzania
Mainland and Zanzibar, within the broad framework of the United Republic of
Tanzania. For the last five years, the UN has progressively increased its
presence in Zanzibar to cover almost all strategic sectors. This expansion was
done in line with the principles of the Delivering as One Initiative, the URT
being a pilot country for the UN reform. As a result, a Joint UN Office
was officially inaugurated in Zanzibar by the United Nations Secretary General,
Mr. Ban ki-Moon in February 2009. On 25th October 2010,
the President of Zanzibar approved the new medium-term development strategy for
Zanzibar running from July 2010 to June 2015, the MKUZA II. The MKUZA II is
fully aligned to the MDG agenda and is directed by the RGoZ Vision 2020. The
UNDAP 2011-2015 was endorsed by the Joint
formation of the United Republic of Tanzania (URT), engaged with both Tanzania
Mainland and Zanzibar, within the broad framework of the United Republic of
Tanzania. For the last five years, the UN has progressively increased its
presence in Zanzibar to cover almost all strategic sectors. This expansion was
done in line with the principles of the Delivering as One Initiative, the URT
being a pilot country for the UN reform. As a result, a Joint UN Office
was officially inaugurated in Zanzibar by the United Nations Secretary General,
Mr. Ban ki-Moon in February 2009. On 25th October 2010,
the President of Zanzibar approved the new medium-term development strategy for
Zanzibar running from July 2010 to June 2015, the MKUZA II. The MKUZA II is
fully aligned to the MDG agenda and is directed by the RGoZ Vision 2020. The
UNDAP 2011-2015 was endorsed by the Joint
UN/Government/Donor Steering
Committee on December 13th 2010, identifying the outcomes, outputs
and key activities that the UN system will contribute/deliver in support of
Tanzania Mainland and Zanzibar. The UNDAP 2011-2015 will now become the basis
for UN’s support in Zanzibar.
Committee on December 13th 2010, identifying the outcomes, outputs
and key activities that the UN system will contribute/deliver in support of
Tanzania Mainland and Zanzibar. The UNDAP 2011-2015 will now become the basis
for UN’s support in Zanzibar.
Under the guidance
and supervision of the Operations Manager, Finance Specialist or Finance Associate,
the Finance Assistant provides financial services ensuring high quality,
accuracy and consistency of work. The Finance Assistant promotes a
client-oriented approach consistent with UNDP rules and regulations .
and supervision of the Operations Manager, Finance Specialist or Finance Associate,
the Finance Assistant provides financial services ensuring high quality,
accuracy and consistency of work. The Finance Assistant promotes a
client-oriented approach consistent with UNDP rules and regulations .
The Finance Assistant
works in close collaboration with the Operations, Management Support and
Business Development, Programme and other teams in the CO and with UNDP HQs
staff to exchange information and ensure consistent service delivery.
works in close collaboration with the Operations, Management Support and
Business Development, Programme and other teams in the CO and with UNDP HQs
staff to exchange information and ensure consistent service delivery.
Duties
and Responsibilities
and Responsibilities
1. Provides support
for the administration and implementation of programme/operations strategies
focusing on achievement of the following results:
for the administration and implementation of programme/operations strategies
focusing on achievement of the following results:
- Full compliance with UN/UNDP rules
and regulations and other relevant policies on financial
recording/reporting system and follow-up on audit recommendations;
implementation of effective internal controls, proper functioning of a
client-oriented financial resources management system. - Provision of inputs for
preparation of cost sharing, trust fund and other agreements, follow up on
contributions within the CO resource mobilization efforts.
2. Provides effective
support to administration of budgets and functioning of the optimal
cost-recovery system focusing on achievement of the following results:
support to administration of budgets and functioning of the optimal
cost-recovery system focusing on achievement of the following results:
- Provision of information for
formulation of work plans, budgets, proposals on implementation
arrangements and execution modalities. - Tracking and preparing
spreadsheets on mobilized resources. - Processing of cost-recovery bills
in Atlas for the services provided by elaboration and implementation of
the income tracking system and follow up on cost recovery. - Extraction of data from various
sources. - Research and retrieval of
statistical data from internal and external sources; preparation of
statistical charts, tables and reports. - Maintenance of the filing system
- Follow up on deadlines,
commitments made, actions taken and coordination of collection and
submission of the reports to head of unit.
3. Provides
accounting and administrative support focusing on achievement of the following
results:
accounting and administrative support focusing on achievement of the following
results:
- Proper control of the supporting
documents for payments, preparation of the supporting documents for
payments and financial reports for NEX/DEX projects; processing of PO and
non-PO vouchers for development projects . - Processing of transactions,
ensuring that they are correctly recorded and posted in Atlas in
conformity with the internal expenditures control system. - Timely corrective actions on
erroneous data in Atlas. - Compilation of data for
internal/external audit. - Provision of inputs to reports
including donor reports.
4. Ensures
facilitation of knowledge building and knowledge sharing in the CO focusing on
achievement of the following results:
facilitation of knowledge building and knowledge sharing in the CO focusing on
achievement of the following results:
- Participation in the organization
of training for the office staff on programme/operations related issues. - Synthesis of lessons learned and
best practices in programme finance. - Sound contributions to knowledge
networks and communities of practice.
Competencies
Functional Competencies:
Building Partnerships
Level 1.1:
Maintaining information and databases
Maintaining information and databases
- Tracks and reports on mobilized
resources - Promoting Organizational Learning
And Knowledge Sharing
Level 1.1: Basic
research and analysis
research and analysis
- Identifies and communicates
opportunities to promote learning and knowledge sharing
Job
Knowledge/Technical Expertise
Knowledge/Technical Expertise
Level 1.1:
Fundamental knowledge of processes, methods and procedures
Fundamental knowledge of processes, methods and procedures
- Understands the main processes and
methods of work regarding to the position (financial resources management) - Possesses basic knowledge of
organizational policies and procedures related to the financial resources
management and applies them consistently in work tasks - Strives to keep job knowledge
up-to-date through self-directed study and other means of learning - Demonstrates good knowledge of information
technology and applies it in work assignments - Promoting Organizational Change and
Development
Level 1.1:
Presentation of information on best practices in organizational change
Presentation of information on best practices in organizational change
- Demonstrates ability to identify
problems and proposes solutions - Design and Implementation of
Management Systems
Level 1.1: Data
gathering and implementation of management systems
gathering and implementation of management systems
- Uses information/databases/other
management systems - Makes recommendations related to
work procedures and implementation of management systems
Client Orientation
Level
1.1: Maintains effective client relationships
1.1: Maintains effective client relationships
- Reports to internal and external
clients in a timely and appropriate fashion - Organizes and prioritizes work
schedule to meet client needs and deadlines - Responds to client needs promptly
Promoting
Accountability and Results-Based Management
Accountability and Results-Based Management
Level
1.1: Gathering and disseminating information
1.1: Gathering and disseminating information
- Maintains databases
- Prepares timely inputs to reports
Core
Competencies:
Competencies:
- Demonstrate corporate knowledge
and sound judgment - Self-development,
initiative-taking - Acting as a team player and
facilitating team work - Facilitating and encouraging open
communication in the team, communicating effectively - Creating synergies through
self-control - Managing conflict
- Learning and sharing knowledge and
encourage the learning of others. Promoting learning and knowledge
management/sharing is the responsibility of each staff member. - Informed and transparent decision
making - UNDP Accounting and Finance
Training and Certification - Prince2 Training and Certification
Required
Skills and Experience
Skills and Experience
Education:
- Secondary Education with
specialized certification in Accounting and Finance. First
University Degree in Business or Public Administration highly desirable,
but not a requirement. - Minimum of 5 years of
progressively responsible finance experience is required. Experience in
development project management would be an asset.
Experience:
- Experience in usage of computers
and office software packages (MS Word, Excel, etc) and advance knowledge
of spreadsheet and database packages, experience in handling of web based
management systems required.
Language requirement:
- Fluency (verbal and written) in
English and Kiswahili is required.
UNDP
is committed to achieving workforce diversity in terms of gender, nationality
and culture. Individuals from minority groups, indigenous groups and persons
with disabilities are equally encouraged to apply. All applications will be
treated with the strictest confidence.
is committed to achieving workforce diversity in terms of gender, nationality
and culture. Individuals from minority groups, indigenous groups and persons
with disabilities are equally encouraged to apply. All applications will be
treated with the strictest confidence.
Closing
Date: Wednesday, 28 December 2011
Date: Wednesday, 28 December 2011