FINANCE
& ADMINISTRATION ASSOCIATE: RECOVERY PROGRAMME (SAMOAN NATIONALS ONLY)
& ADMINISTRATION ASSOCIATE: RECOVERY PROGRAMME (SAMOAN NATIONALS ONLY)
Location : Apia, SAMOA
Application
Deadline : 22-Nov-13
Deadline : 22-Nov-13
Additional
Category: Environment and Energy
Category: Environment and Energy
Type of
Contract : Service Contract
Contract : Service Contract
Post Level :
SB-4
SB-4
Starting
Date : (date when the selected candidate is expected to
start) 09-Dec-2013
Date : (date when the selected candidate is expected to
start) 09-Dec-2013
Duration of
Initial Contract : 6 months initial
Initial Contract : 6 months initial
Background
Under the
guidance and direct supervision of the Project Manager for UNDP MCO Apia’s
Cyclone Evan Shelter Reconstruction Project (CESRP, Atlas Project ID:
00075352), through execution of the project’s financial and administrative
tasks, the Finance and Administration Associate provides all necessary support
to ensuring the smooth operation of the CESRP. The person will also ensure
effective and transparent utilization of financial resources, as well as
promote a client-oriented approach consistent with UNDP rules and regulations.
guidance and direct supervision of the Project Manager for UNDP MCO Apia’s
Cyclone Evan Shelter Reconstruction Project (CESRP, Atlas Project ID:
00075352), through execution of the project’s financial and administrative
tasks, the Finance and Administration Associate provides all necessary support
to ensuring the smooth operation of the CESRP. The person will also ensure
effective and transparent utilization of financial resources, as well as
promote a client-oriented approach consistent with UNDP rules and regulations.
Tropical
Cyclone Evan, a Category 3 cyclone made landfall on December 13, 2012 in Samoa
causing widespread damage across the country, bringing heavy rainfall and flash
floods and maximum sustained winds up to 90 knots. The impacts of cyclone Evan
have been severe with at least six people dead and more than 7,500 people
temporarily displaced. The cyclone severely damaged and disrupted major
infrastructure and services such as roads, electricity, and water supply. A
large number of people in tourism and commerce sectors lost their jobs, while
farmers were affected by damages to their crops.
Cyclone Evan, a Category 3 cyclone made landfall on December 13, 2012 in Samoa
causing widespread damage across the country, bringing heavy rainfall and flash
floods and maximum sustained winds up to 90 knots. The impacts of cyclone Evan
have been severe with at least six people dead and more than 7,500 people
temporarily displaced. The cyclone severely damaged and disrupted major
infrastructure and services such as roads, electricity, and water supply. A
large number of people in tourism and commerce sectors lost their jobs, while
farmers were affected by damages to their crops.
In December
2012, Tropical Cyclone Evan, a Category 3 cyclone passed over Samoa. Strong
winds and flooding caused severe destruction. A Post Disaster Needs Assessment
(PDNA) conducted by the World Bank and the United Nations with the
participation of the Government to assess the damage and the loss from the
Cyclone was completed in January 2013. Its recommendations have provided the
basis for a Recovery Framework that has now received Cabinet approval, and its
principles are expected to guide the Government Recovery Programme. It stresses
the need for investments in recovery of lost assets to go beyond regaining
damaged assets and loss to the economy to ‘Build Back Better’ (BBB) with
improved standards, for increasing disaster resilience and avoiding the
creation of new vulnerabilities. United Nations-Habitat with other development
partners is working with the Government of Samoa providing assistance to
realize these objectives.
2012, Tropical Cyclone Evan, a Category 3 cyclone passed over Samoa. Strong
winds and flooding caused severe destruction. A Post Disaster Needs Assessment
(PDNA) conducted by the World Bank and the United Nations with the
participation of the Government to assess the damage and the loss from the
Cyclone was completed in January 2013. Its recommendations have provided the
basis for a Recovery Framework that has now received Cabinet approval, and its
principles are expected to guide the Government Recovery Programme. It stresses
the need for investments in recovery of lost assets to go beyond regaining
damaged assets and loss to the economy to ‘Build Back Better’ (BBB) with
improved standards, for increasing disaster resilience and avoiding the
creation of new vulnerabilities. United Nations-Habitat with other development
partners is working with the Government of Samoa providing assistance to
realize these objectives.
As the PDNA
identified recovery needs in different sectors, it is clear that a major part
of recovery and reconstruction needs to be achieved at the household and
community level. In the recovery programme proposed here, those components
which would help households and communities get back to their normal lives have
been included. Taking into account it has been more than six months since TC
Evan and reduction in budget the programme has adjusted its focus to
concentrate solely on shelter. This would enable greater potency for the
funding supplied. The programme would implement only those components of
overall recovery needs, which actively encourages household and community
recovery and enhances national capacity in disaster risk management.
identified recovery needs in different sectors, it is clear that a major part
of recovery and reconstruction needs to be achieved at the household and
community level. In the recovery programme proposed here, those components
which would help households and communities get back to their normal lives have
been included. Taking into account it has been more than six months since TC
Evan and reduction in budget the programme has adjusted its focus to
concentrate solely on shelter. This would enable greater potency for the
funding supplied. The programme would implement only those components of
overall recovery needs, which actively encourages household and community
recovery and enhances national capacity in disaster risk management.
The Project is under Direct Implementation Modality
with UNDP being the Implementing Party. A steering committee will be appointed
consisting of Samoan government agencies including the Ministry of Works,
Transport & Infrastructure (MWTI), Ministry of Natural Resources and
Environment (MNRE), as well as the Ministry of Women Community and Social
Development (MWSCD).
with UNDP being the Implementing Party. A steering committee will be appointed
consisting of Samoan government agencies including the Ministry of Works,
Transport & Infrastructure (MWTI), Ministry of Natural Resources and
Environment (MNRE), as well as the Ministry of Women Community and Social
Development (MWSCD).
Duties and
Responsibilities
Responsibilities
General
Administration:
Administration:
- Prepare, maintain, and review purchasing
orders, files, reports and price lists; - Review requisition orders in order to verify
accuracy, terminology, and specifications; - Perform general office or clerical work such
as filing materials, operating duplicating machines, or running errands; - Provide administrative support to ensure the
accuracy and consistency of the deliveries.
Finance And
Accounting :
Accounting :
- Classify, record, and summarize numerical and
financial data to compile and keep financial records, using journals and
ledgers or computers; - Check figures, postings, and documents for
correct entry, mathematical accuracy, and proper codes; - Develop, implement, modify, and document
record keeping; - Compile statistical, financial, accounting or
auditing reports and tables pertaining to such matters as cash receipts,
expenditures, accounts payable and receivable, and profits and losses; - Receive, compare, and process invoices and
Proforma costs; - Debit, credit, and total accounts on
spreadsheets and databases; - Manage and monitor project finances using
ATLAS; - Monitoring of Cyclone Evan Shelter Recovery
Project contract payment and delivery.
Team
Associate/Secretarial:
Associate/Secretarial:
- Perform general office duties such as ordering
supplies, maintaining records management systems, and performing basic
bookkeeping work; - Answer telephones, direct calls, and take
messages; - Operate computers programmed with accounting
software to record, store, and analyze information; - Access computerized financial information to
answer general questions as well as those related to specific accounts; - Comply with UNDP policies, procedures, and
regulations.
Budget and
Cost Administration:
Cost Administration:
- Preparation and modifications of budgets for
the Cyclone Evan Shelter Recovery Project, follow up with authorized
spending limits (ASL); - Preparation and modifications of the common
services budget and follow up on timely recovery of payments; - Implementation of the control mechanism for
CESRP through monitoring budgets preparation and modifications, budgetary
status versus ASL; - Presentation of thoroughly researched
information for planning of financial resources of the Country Office,
reports containing analysis of the financial situation; - Timely preparation of cost-recovery bills in
Atlas for the services provided by, elaboration and implementation of the
income tracking system and follow up on cost recovery.
Competencies
People
Skills:
Skills:
- Recognizes and responds appropriately to the
ideas, interests, and concerns of others; - Builds trust and engenders morale by
displaying open, transparent, and credible behavior; - Respect individual/cultural differences;
utilizes diversity to foster teamwork; - Ensures others’ understanding of, involvement
in, and adaptation to a change process.
Results-Orientation :
- Plans and produces quality results to meet
established goals; - Generates innovative, practical solutions to
challenging situations.
Communication:
- Formulates written information clearly and
persuasively; - Shares information openly with co-workers and
partners while using discretion to protect confidences.
Job Knowledge and Expertise:
- Demonstrates substantive and technical
knowledge to meet responsibilities and post requirements; - Executes day-to-day tasks systematically and
efficiently; - Uses Information Technology effectively as a
tool and resource; - Is motivated to learn and demonstrates a
capacity to pursue personal development; - Comprehensive knowledge of contracting
procedures and contract monitoring.
Required
Skills and Experience
Skills and Experience
Education
- Tertiary qualification in administration
accounting and/or secretarial skills.
Experience
- A minimum of seven years practical experience
in the fields of accounting, finance and administration, international
experience is an advantage.
Language
Requirements
Requirements
- Fluency in English and Samoan both written and
verbal.
Note
This is a
service contract paid from the local salary scale and only Samoan nationals
will be considered for this position.
service contract paid from the local salary scale and only Samoan nationals
will be considered for this position.
UNDP is
committed to achieving workforce diversity in terms of gender, nationality and
culture. Individuals from minority groups, indigenous groups and persons with
disabilities are equally encouraged to apply. All applications will be treated
with the strictest confidence.
committed to achieving workforce diversity in terms of gender, nationality and
culture. Individuals from minority groups, indigenous groups and persons with
disabilities are equally encouraged to apply. All applications will be treated
with the strictest confidence.
How to Apply
Interested Candidates are required to follow the
link below to apply
link below to apply
Closing
Date: Friday, 22 November 2013
Date: Friday, 22 November 2013
