The International Committee of the Red Cross (ICRC) Logistics Assistant

Job Title: Logistics
Assistant

Organisation: The
International Committee of the Red Cross (ICRC)

Duty Station: Kampala,
Uganda

Reports to: Head of
Logistics

About
ICRC:

The International Committee of the Red Cross (ICRC) is
a neutral and independent international humanitarian organisation, which
assists and protects victims of armed conflicts and other situations of
violence.

Key Duties and Responsibilities:

1. Administrative Management of the Order Chain:

Process all Requisition Orders (RO) and verifying
all data on incoming ROs in the Field Supply System (FSS) Database and
ensures validation of ROs by relevant Department heads
Manage and update records in the Supply Chain
Management (SCM) database and all related spread sheets for Suppliers,
Purchase Orders (PO) and invoices
Manage all documentation, filing and archives in
regards to orders (ROs, POs)
Prepare and verify all documentation for payment
of invoices

2. Stores work and Responsibilities:

Ensure that warehouses are kept clean and meet
safety standards all the time
Supervise and maintain an appropriate access to
goods
Ensure proper stock management in the warehouse
including physical stock checks.
Regularly check and update bin cards,
stock-cards, etc. and update FSS database.
Actively coordinate cargo dispatch with
supervisor and prepare way bills, packing lists, etc.
Manage loaders and casual workers in the stores.

3. Statistics for the Logistics Department:

Compile and prepare monthly and annual reports,
Reconcile statistics and submit documentation for
the Audit department.

4. IMPEX (Import & Export) Activities:

Process goods for transit/import/export and
clearance formalities
Work closely with relevant Government departments
to handle taxes and exemptions for goods
Follow up closely customs and clearing agents to
facilitate smooth cargo clearance.

5. Other Logistics Tasks:

Prepare logistics documents, letters, selection
tables, POs and suppliers follow-up, when required.
Carry-out general purchases for local consumption

Qualifications, Skills and Experience:

The applicant must hold a Good University degree
in Logistics, stores, supply chain management or related field
At least two to three years’ work experience in a
logistics department or environment
Good planning, organizational and analytical
skills
Excellent communication and interpersonal skills
Computer literacy skills, especially in Excel
& Word
Very good command of spoken and written English
High sense of responsibility and ability to take
initiative and to work independently
Ability to work within deadlines and sometimes
under stressful conditions
Good driving skills with a valid driving permit
with B and DM Classes
Flexibility and willingness to work outside
working hours and duty station
Excellent reporting skills

How to Apply:

All candidates interested in working the ICRC, The
International Committee of the Red Cross (ICRC), will have to send their
handwritten applications with a detailed CV indicating email and phone
contacts, copies (not originals) of academic and work certificates, indicating
a minimum of two professional referees. All applications should be marked
“Logistics Assistant” and addressed to the: Administrator in a sealed envelope
should be delivered to the following address: ICRC Kampala Office on Plot 8,
John Babiiha Avenue, Kololo, Kampala.Uganda.

Deadline: 30th July 2014

NOTE:

Register your application with the receptionist
(or Security guard, during out of office hours) and receive a reference
number for tracking your application.
Only applications that fulfill the criteria
stated above will be considered. Applicants not contacted by 8th August
2014 should consider their applications unsuccessful’
No payments are required or accepted for this
process and any canvassing will lead to disqualification.