Terre des hommes International (Tdh) Logistic Managers Jobs Vacancies

Terre
des hommes Foundation (Tdh) is the leading Swiss NGO focusing on child rights.
It is active in more than 30 countries with development and emergency projects.
Tdh focuses its action on the two following areas of intervention: health and
protection of particularly vulnerable children. Modern management and
communication tools ensure the quality of Tdh’s projects. The Foundation
constantly aims to improve its services.

We
are recruiting to fill the position below:

Job
Title: Logistic
Manager
Location: Maiduguri
Duration: 3 months, more if funding available.

Context

In
line with the 2017 Humanitarian Needs and Requirement Overview for
Nigeria, more than 8 Millions of people require humanitarian assistance,
especially located in the Northeastern part of Nigeria, Borno, Adamawa,
and Yobe.
Tdh,
present in the South West of Nigeria since 2009 through child protection
activities decided to launch an analysis of the situation, with a specific
focus on Child Protection, Health and WASH, in the aim to extend its
activities to participate to the humanitarian response in the Northeastern
part to support the populations affected by the drought, famine and
insurgency.

General
Description

Based
in Maiduguri, under the direct responsibility of the Country delegate and
with the support of the head of logistics in HQ, you will be responsible
for:
Ensure
the respect of TDH and donor Logistics guidelines (management of purchase,
stock, supply, equipment, vehicle) on Nigeria mission Support the
development of the coordination office in Maiduguri and implement the
procedures and relationship with the field bases
Opening/shut
down at logistical level any TDH base in the country and ensure their regular
maintenance S
upervise
and provide a logistical support to the different TDH bases and projects
run into the country
Ensure
the respect of TDH security guidelines on the Nigeria mission
Coordinate
the logistics activities all over the mission by being in support and in
close collaboration with the project staff and the support staff
Manage
directly the logistics coordination national staff Report on regular basis
about all logistics activities within the mission to the Country delegate

Specifications

Representations:

You
are the direct interlocutor of Terre des homes towards providers and
companies, for all issue related to logistics and security
You
participate actively to logistics and security coordination and
information meetings (NGO coordination, etc.)

General
Coordination:

Setup
coordination routine system (meetings, reports, situation points, etc.) to
ensure a smooth diffusion of relevant information (logistics) at the
mission level
Manage
logistics support in collaboration with logisticians and advice
specifically to the Project team on regular basis. Frequent movement have
to be expected between the different bases
Ensure
a pro-active link between the field (needs) and logistics team (needs
& support) and play a continuous interface role

Purchase
Management:

Ensure
the respect of TDH (and donor if required) purchase procedure
Identify
and plan the Nigeria mission purchases in collaboration with the project
managers and technical advisors
Ensure
the quality of the purchases and the delivery deadlines
Follow
up the order/purchase until delivery
Ensure
regular purchases follow up in close collaboration with the Administration
Department for down payments and monthly budget follow up

Stocks
Management:

Ensure
the respect of TDH (and donor if required) stock management procedure
Manage
regular inventory (monthly, quarterly, yearly) for the different items
stored within the Nigeria mission
Plan
the stock supplying according to local constraints
In
charge of the warehouse management and control system
Ensure
the security and the follow up of the equipment used on the Nigeria
mission (identification, inventory, affectation)
Ensure
the security and the follow up of the communication and IT equipments (and
supplies) on the Nigeria mission (identification, inventory, affectation)

Vehicle
Management and Maintenance:

Ensure
the respect of TDH (and donor if required) vehicle management procedure
Supervise
the general follow up of the Nigeria mission vehicles (consummation
checks, movement planning, etc.)
Ensure
a regular maintenance on the different vehicles of the mission (fleet
follow up, service maintenance contract with suppliers)
Handle
transport contract negotiation with suppliers and follow up
Define
the more relevant means of transport for goods delivery and process the
administrative formalities related to (by road, by plane, by boat, etc.)

Security
Management:

Ensure
the respect of the security guideline adopted on the mission, the good
functioning of the relative tools and process and the correct use and
acknowledge from all the members of the mission (national &
international staff) in close links with country delegate
Work
in close collaboration with the country delegate for all security issues
(security guidelines updates, geopolitical follow up, incident reports and
analysis);
Attend
to interagency security meetings
Ensure
that every single incident is reported as fast as possible to the country
delegate
In
charge of the general security on the mission during country delegate
leaves of absence (in close collaboration with HQ)

Team
Management:

Ensure
strict application and respect of the Internal Regulation by your related
staff, support the HR coordinator to define/adjust rules taking into
account the specific context of the Nigeria mission (security, social
life, leaves, etc.)
Ensure
a good communication – coordination – information level of each member of
its team through regular coordination meetings (or other if needed)
Be
aware on the personal and professional evolution of each member of its
staff, and its development within the mission: individual interviews, oral
and written evaluations
Ensure
conflict resolution (personal and professional) within its team and inform
the Country delegate and the HR coordinator
Define
with each member of its staff its action plan and delay for reaching
defined goals (IAP)
Support
and advise its team in the implementation of its IAP
Ensure
feed back towards its team about issues potentially raised by them
Propose
relevant needed adaptation to the organisational chart of the mission and
contribute to its implementation (job descriptions, etc.), in
collaboration with the Country delegate and the HR coordinator
Support
its staff in their management duty: coordination meetings, individual
interviews, etc

Reporting:

Centralize
all logistics information available on the mission and consolidate a monthly
report (into the proper reporting form) to be delivered to the Country
delegate & the HQ Technical Referent
Provide
regular reporting on your activities to the Emergency Coordinator upon
his/her solicitation (coordination meeting, workshop meeting, etc.)
You
provide the desk officer with a mission report and/or handover document at
the end of your contract
Debriefing
at HQ at the end of your mission (and during Home-Break)
Participate
to the monthly situation report (SITREP) by providing relevant data
related to your position

Child
Safeguarding Policy:

Commit
to respect the Child Safeguarding Policy. Signs the Code of Conduct.
Report
serious cases of abuse on children identified by the Child Protection team
to the Country representative. Strict confidentiality must be respected.

Profile
Required

High
degree diploma is recommended in Logistics
English
mandatory (oral and written).
Strong
interpersonal and intercultural skills
Professional
experience required: 2-5 years
Experience
in NGOs required: 2-5 years
Strong
experience in the related field (minimum 3 years)
Experience
in NGO necessary, preferably in emergency context
Ability
to work under high pressure with a great level of personal organisation

General
Conditions

Swiss
salaried contract 2’950 CHF (2,550 €) < > 4’300 CHF (3,700 €) net
/month according to experience x 13, Holidays: 25 days per year. Local
accommodation and transportation, Health insurance, accident and medical
repatriation insurance, return flight.

Job
Conditions