INTERNAL/EXTERNAL
VACANCY ANNOUNCEMENT NO: 14/HCR/KGL/VN/18
VACANCY ANNOUNCEMENT NO: 14/HCR/KGL/VN/18
Title
of Post: Supply Associate
of Post: Supply Associate
Post
Number: 10017666
Number: 10017666
Grade:
GL6 (General Services)
GL6 (General Services)
Location:
Kigali
Kigali
Duration
of appointment: one year (1)
of appointment: one year (1)
Entry
on duty: As soon as possible
on duty: As soon as possible
Closing
date: 20th June 2014
date: 20th June 2014
DUTIES
AND RESPONSIBILITIES
AND RESPONSIBILITIES
Under
the direct supervision of the Supply Officer, the incumbent’s responsibilities
will include the following:
the direct supervision of the Supply Officer, the incumbent’s responsibilities
will include the following:
- Conduct
demand planning in close working relationship with in house client
business unim - Conduct
market surveys for commonly procured goods and services - Draft
and dispatch solicitation documents (e.g Request for quotations, Request
for proposals and Invitation to bid) - Assist
in the evaluation of offers from potential Suppliers - Assist
in the examination of purchase acquisitions to ensure specifications,
budgetary data and all other requirements are in order - Prepare
submissions to the contracts committee and other relevant authorities for
award of contracts - Maintain
and update the roster of UNHCR suppliers and conduct vendor performance - Maintain
specific internal control and develop self-evaluating criteria/procedures
to ensure that standards and quality of the supply function is adhered to; - Carry
out customs clearances of imports and exports and liaise with relevant
government or customs clearing agencies to ensure UN FICR’s diplomatic
prevailing and immunities are within the prevailing legal regime - Maintain
an adequate record of inventory movements as per existing standard
operating procedures - Assist
in monitoring and reporting deployment of assets to users within the
organization and to project partners - Maintain
both electronic and hard copy of supply and logistics files in accordance
with UNHCR’s rules and procedures.
QUALIFICATIONS
AND EXPERIENCE
AND EXPERIENCE
- Completion
of secondary education with post secondary training/certificate in
Trade, Business Administration, Economics, Marketing, logistics,
Procurement and Warehousing or reined field ; - University
degree will be highly desirable - Good
Computing smile eg MS office suite and any relevant data ‘Ease management
application - Minimum
of 4 years of previous relevant professional job experience; - Fluency
in English and French (written and spoken) and excellent knowledge of
Kinyarwanda
DESIRABLE
QUALIFICATIONS
QUALIFICATIONS
- Completion
of specific training relevant to functions of the position such as CIPS,
LILT and CSCMP - Other
UN procurement and logistics training — such as MPS() and UNPD; - Knowledge
and working experience of Supply Chain or logistics ERP tools - Customer
relations management (CRM) experience
SUBMISSION
OF APPLICATIONS
OF APPLICATIONS
Please
send your CV, the UN Personal History Form (R11) together with application in a
sealed envelope (marker] Confidential with the Vacancy Announcement Number
clearly marked on the top left-hand comer) to:
send your CV, the UN Personal History Form (R11) together with application in a
sealed envelope (marker] Confidential with the Vacancy Announcement Number
clearly marked on the top left-hand comer) to:
The
Representative, UNHCR Representation Office in Rwanda, Plot 5744, Opp. MTN
Centre, Nyarutarama Road, Kigali
Representative, UNHCR Representation Office in Rwanda, Plot 5744, Opp. MTN
Centre, Nyarutarama Road, Kigali
N.B: We strongly
encourage female candidates to apply.
encourage female candidates to apply.
For
internal candidates, priority will be given to staff members whose grades are
equal to or one below of the post advertized. Only candidates who have served
one year in their present post will be eligible for consideration as internal
candidates in connection with this vacancy.
internal candidates, priority will be given to staff members whose grades are
equal to or one below of the post advertized. Only candidates who have served
one year in their present post will be eligible for consideration as internal
candidates in connection with this vacancy.
Only
short listed candidates will be contacted.
short listed candidates will be contacted.
Closing
date of application: 20 June 2014
date of application: 20 June 2014