POSITION
ANNOUNCEMENT
ANNOUNCEMENT
Rwanda
Country Programme, Kigali Rwanda
Country Programme, Kigali Rwanda
BACKGROUND:
Save
the Children is the world’s leading independent organisation for children. We
work in 120 countries. We work together, with partners, to inspire
breakthroughs in the way the world treats children and to achie
the Children is the world’s leading independent organisation for children. We
work in 120 countries. We work together, with partners, to inspire
breakthroughs in the way the world treats children and to achie
ve immediate and
lasting change in their lives. Save the Children works in thirteen districts in
Rwanda with a current staff complement of approximately 134 staff.
SC
Rwanda Country Office seeks to hire qualified, committed and experienced National
to fill the following position:
Rwanda Country Office seeks to hire qualified, committed and experienced National
to fill the following position:
Position: Logistic
and Administration Assistant
and Administration Assistant
Place
of Work:
of Work:
Burera
Field Office
Field Office
Reports
to:
to:
Staff
directly reporting to this post:
directly reporting to this post:
Time
frame:
frame:
Burera
Field Office Manager
Field Office Manager
None
Open
Tentative
start date:
ASAP
start date:
ASAP
PURPOSE
OF POSITION:
OF POSITION:
As
a member of the Logistics Function, the Logistics and Administration Assistant
will assist in logistics at Burera Field Office. The Logistics Assistant
will be accountable for supporting improvements in logistics function including
the supply chain, stock and asset management. The post holder will ensure
compliance with the organisation’s policies and procedures.
a member of the Logistics Function, the Logistics and Administration Assistant
will assist in logistics at Burera Field Office. The Logistics Assistant
will be accountable for supporting improvements in logistics function including
the supply chain, stock and asset management. The post holder will ensure
compliance with the organisation’s policies and procedures.
KEY
AREAS OF ACCOUNTABILITY:
AREAS OF ACCOUNTABILITY:
•Ensure
that Save the Children Assets and General Programme Equipment (GPE) guidelines
policy and procedures related to assets management in Burera field office are
adhered to ensure transparency and accountability.
that Save the Children Assets and General Programme Equipment (GPE) guidelines
policy and procedures related to assets management in Burera field office are
adhered to ensure transparency and accountability.
•Maintain
up to date information of assets register and stock of Burera field office as
per the SCI standards, and update the TiM software for its operationalisation.
up to date information of assets register and stock of Burera field office as
per the SCI standards, and update the TiM software for its operationalisation.
•Conduct
quarterly physical verification of all assets in Burera field office;
quarterly physical verification of all assets in Burera field office;
•Tracking
and tagging organization assets across Burera programmes/partners in line with
financial/ operations guidelines
and tagging organization assets across Burera programmes/partners in line with
financial/ operations guidelines
•Implement
SCI Assets and stock management guidelines in Burera field office and ensure
compliance of the same by staff and partners.
SCI Assets and stock management guidelines in Burera field office and ensure
compliance of the same by staff and partners.
•Liaise
with other Programmes and Offices to develop an assets disposal plan and their
implementation.
with other Programmes and Offices to develop an assets disposal plan and their
implementation.
•Ensuring
all incoming and outgoing stock is managed according to the Warehousing and
Stock Management Standard, Policy and Manual.
all incoming and outgoing stock is managed according to the Warehousing and
Stock Management Standard, Policy and Manual.
•Ensuring
the appropriate storage and physical condition of stocks according to their
specific requirements.
the appropriate storage and physical condition of stocks according to their
specific requirements.
•Ensure
safety, security and cleanliness of items and stores/warehouse facilities.
safety, security and cleanliness of items and stores/warehouse facilities.
•Ensuring
all required paperwork is completed and filed correctly so that there is a
clear auditable trail for all stock movements.
all required paperwork is completed and filed correctly so that there is a
clear auditable trail for all stock movements.
•Facilitate
payment processing of invoices while checking documents for completeness
including codes.
payment processing of invoices while checking documents for completeness
including codes.
•Analyse,
sorting and orderly placement of items in the warehouse
sorting and orderly placement of items in the warehouse
•Prepare
on monthly basis and as and when required assets, GPE, stock status and
disposal reports.
on monthly basis and as and when required assets, GPE, stock status and
disposal reports.
•Oversee
the distribution and transportation of items to staff at Burera field office
the distribution and transportation of items to staff at Burera field office
•Order
tracking and supplier liaisons to ensure smooth delivery of items
tracking and supplier liaisons to ensure smooth delivery of items
•Process
order replacements as and when required
order replacements as and when required
•Alerting
concerned Programmes when stocks are approaching minimum stock levels or
perishable goods are approaching their expiry date.
concerned Programmes when stocks are approaching minimum stock levels or
perishable goods are approaching their expiry date.
•Ensuring
all stock discrepancies/damages are properly documented, investigated and
reported to Burera field Manager and the Logistics Coordinator.
all stock discrepancies/damages are properly documented, investigated and
reported to Burera field Manager and the Logistics Coordinator.
•Perform
any other tasks as delegated by the Line Manager or dotted supervisor.
any other tasks as delegated by the Line Manager or dotted supervisor.
SKILLS
AND BEHAVIOURS (our Values in Practice)
AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds
self-accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values - Holds
the team and partners accountable to deliver on their responsibilities –
giving them the freedom to deliver in the best way they see fit, providing
the necessary development to improve performance and applying appropriate
consequences when results are not achieved
Ambition:
- Sets
ambitious and challenging goals for themselves (and their team), takes
responsibility for their own personal development and encourages others to
do the same - Widely
shares their personal vision for Save the Children, engages and motivates
others - Future
orientated, thinks strategically.
Collaboration:
- Builds
and maintains effective relationships, with their team, colleagues,
members and external partners and supporters - Values
diversity, sees it as a source of competitive strength - Approachable,
good listener, easy to talk to
Creativity:
- Develops
and encourages new and innovative solutions - Willing
to take disciplined risks
Integrity:
- Honest,
encourages openness and transparency
QUALIFICATIONS
AND EXPERIENCE:
AND EXPERIENCE:
- Bachelor
degree in Supply Chain management, Logistics, Procurement, Business
Administration or other related academic discipline, - Experience
in Logistics and Supply Chain with an International NGO - Willingness
and ability to quickly learn policies and practice and applying them in
every day work. - Good
oral and written communication skills in English and Kinyarwanda - Planning
and time management skills and the ability to handle multiple priorities - Competent
level skills in core IT applications, particularly MS Office, - A
commitment to the values and principles of SC
CHILD
SAFEGUARING POLICY:
SAFEGUARING POLICY:
Any
employee, consultant, contractor or the supplier undertaking an activity on
behalf of SCI must sign the Child Safeguarding – Declaration of
Acceptance Form] and comply with the SCIs Child Safeguarding Policy
which is a statement of SCI’s commitment to preventing abuse and protecting
children with whom it comes into contact.
employee, consultant, contractor or the supplier undertaking an activity on
behalf of SCI must sign the Child Safeguarding – Declaration of
Acceptance Form] and comply with the SCIs Child Safeguarding Policy
which is a statement of SCI’s commitment to preventing abuse and protecting
children with whom it comes into contact.
- This
extends not only to children with whom SCI and its partners work directly,
but also includes children whom staff are responsible for. SCI
believes that the situation of children must be improved through the
promotion of their rights supported and demonstrated by all members of
staff. Save the Children International’s Code of Conduct sets out the
standards which all staff members must adhere to.
Interested
candidates should send an application letter plus updated Curriculum Vitae in
English, including 3 names of professional referees to HR-Rwanda@savethechildren.org. The deadline for
receiving applications is 23rd August 2016.
candidates should send an application letter plus updated Curriculum Vitae in
English, including 3 names of professional referees to HR-Rwanda@savethechildren.org. The deadline for
receiving applications is 23rd August 2016.
Please mention Logistics and Administration Assistant as subject of your
mail.
*Note that only shortlisted candidates will be contacted.
