RUFORUM Administrative Assistant Job Vacancy in Uganda

m for Capacity Building in Agriculture (RUFORUM), established in 2004, is a
consortium of 42 universities in 19 countries of Eastern, Central and Southern
Africa (ECSA). The organisation evolved from the Forum on Agricultural Resource
Husbandry (FORUM) program of the Rockefeller Foundation. RUFORUM is registered
as an International Non-Governmental Organisation (NGO) and has mandate to
oversee graduate training and networks of specialization in the Common Market
for Eastern and Southern Africa (COMESA). RUFORUM has an MoU with the African
Union for strengthening science, technology and innovation capacity in Africa.

• Offer secretarial
  services including drafting or typing letters, memos and other office
  communications or correspondences
• Establish and manage
  the registry for easy custody and retrieval of records.
• Offer routine
  information and correspondence between RUFORUM and its Stakeholders and
  attend to basic inquiries.
• Make travel
  arrangements and hotel bookings for the Secretariat, Delegates/ Guests and
  for various functions.
• Maintain and update
  staff records, health and travel insurance; schedule of staff leave and
  inventory of assets including supplies and equipment.
• Actively facilitate the
  procurement process
• Develop and maintain
  record of administrative contacts.
• Coordinate logistical
  support and provision of transport.
• Receive, record and
  forward incoming mail and correspondence and dispatch that which is
  outgoing.
• Supervise cleaning,
  security, maintenance and beautification, logistics services and implement
  health and safety standards.
• Oversee the stores
  including issuing of general supplies and sundries.

• The candidate should
  hold a good Bachelor’s degree in Human Resource or business administration
  or related fields;
• Postgraduate Diploma in
  Human Resource Management
• A minimum of three or
  more years of relevant experience
• Ability to relate well
  with others i.e. team player
• Excellent organization
  and filing skills .
• Computer literacy i.e.
  ability to use computer software applications that include Microsoft
  Office – Word, Excel, Access, Powerpoint.
• Ability to work with
  minimum supervision.
• Working knowledge of
  health and safety at the workplace.