Right To Play International,Administrative Assistant Jobs in Rwanda.

CLOSE
7.10.2015 –

Job Posting – Administrative Assistant, RWANDA

Closing Date: October
7th, 2015

Organization: Right To Play
International

Work Location: Kigali –
Rwanda

1. Background:

Right To Play is a global
organization, using the transformative power of play to educate and empower
children facing adversity. Through playing sports and games, Right To Play
helps over one million children learn through play to create better futures,
while driving lasting social change in more than 20 countries each week.
Founded in 2000 by social entrepreneur and four-time Olympic gold medalist
Johann Olav Koss, Right To Play is headquartered in Toronto, Canada and has
national fundraising offices in Canada, Germany, the Netherlands, Norway,
Switzerland, the United Kingdom, and the United States. Regional offices are in
Africa, Asia, and the Middle East. Our programs are facilitated by more than
600 international staff and 14,400 local volunteer Coaches.

To learn more about what we
do please visit us at www.righttoplay.com

2. Job summary

This contract position
carries out a wide variety of administrative related support activities.
Reporting to the Country Manager, the ideal candidate for this position must
possess strong administrative and organizational skills, an understanding and
experience of a fast moving and global environment, good attention to detail, a
positive attitude and an ability to work in a highly dynamic and energetic
team.

Most importantly, the ideal
candidate will have the ability to juggle many diverse tasks and must be
results oriented and have the demonstrated ability to effectively prioritize
workflow

3. Responsibilities

In accordance with Right To
Play (RTP) approved policies and procedures, the incumbent:

A. Responsibility one: Support in administration

Under the authority of
the Country Manager, the administrative Assistant will provide clerical
support to the Office Draft and/or edit correspondence, reports, e-mails
(RTP Rwanda official mail box), and other documents.

Follow-up on
significant pieces of e-mail and other correspondence, and reply when
appropriate;

Translate in
English/French every correspondence sent by stakeholders in local language

Serve as the primary
point of contact for the Right To Play’s office, communicating questions
and concerns appropriately (attending phone calls, welcoming visitors,
etc)

Along with the other
members of the Executive Department, model excellence and professionalism
for the organization in attire, language, attitude, and demeanour

Attend phone calls in
a respective and attractive way

Monitors attendance
register, staff absence requests and updates staff annual leave plan.

Maintains the filing
systems (electronic and physical) and sensitive documents at Country
office.

Keeps track of all
incoming mail to the office, distributes to the attention person and
drafts responses when needed.

Updates phone lists
and distributes to the team where applicable.

Time: 35%

B. Responsibility two:Scheduling and Meeting Preparation

Plan and schedule
Management Team meetings

Manage Country
Manager’s calendar in a proactive way

Ensure maintenance of
calendar based on agreed upon priorities including scheduling time for
essential tasks.

Create and/or compile
draft agendas and briefing material for upcoming meetings.

Time: 35 %

C. Responsibility three: Task Management and Meeting Follow-up

Attend when requested
to and take notes at meetings

Compile and edit notes
that appropriately summarize the content of the meeting and flag relevant
follow-up;

Ensure appropriate
follow-up from all meetings including distributing meeting notes, flagging
follow-up items, and facilitating progress on action items.

Time: 25 %

D. Performs other duties as assigned Country
Manager.

Time: 5 %

4. Minimum Qualifications (Must have):

(A)
EDUCATION/TRAINING/CERTIFICATION:

Minimum Bachelor’s
degree in Business Administration or Law studies;

.At least three years
of experience providing high level administrative support in a
professional environment.

High level of
proficiency with Microsoft Office (Including word, Excel, PowerPoint), and
experience with Microsoft Outlook.

Fluent English and
French Oral and written communication;

Exceptional ability in
written and oral communications;

Superior
administrative capacity to multitask and manage detailed tasks with
minimal oversight;

Adept at providing
quality customer-service to a variety of constituencies; and

Demonstrated ability
to develop effective working relationships and work as part of a team.

Very proactive

(B) EXPERIENCE:

At least three years
of relevant experience preferably with International NGOs

(C) COMPETENCIES / PERSONAL ATTRIBUTES:

Excellent
interpersonal and communication skills both written and verbal

A solid team player
with respect for others

Ability to understand
and motivate others

Proven ability in
transferring knowledge and experience

Adaptable with the
ability to deal with stress using healthy coping skills

(E) LANGUAGES:

Fluency in both English and French

5. Working Conditions:

(A) PHYSICAL ENVIRONMENT AND EFFORT:

The incumbent is expected
to be in the office most of the time.

(B) SENSORY DEMANDS:

The job requires concentration, accuracy and attention to details.

(C) MENTAL DEMANDS:

The job requires concentration and attention to deadlines.

Compensation: we offer a competitive compensation package

Employment Start Date: Immediately

Contract Duration: 1 year with possibility of renewal (40 hours per week)

HOW TO APPLY:

If you are interested in
applying for this position, please send your resume and cover letter to righttoplayrwanda@yahoo.com and kindly include
“Administrative Assistant” and “your name” in the subject line. Please indicate
your salary expectations in the cover letter.

While we thank all
applicants for their interest, only those selected for interviews will be
contacted.

Right To Play is a
child-centered organization. Our recruitment and selection procedures reflect
our commitment to the safety and protection of children in our programs.

Right To Play – Human Resources Philosophy

Right To Play is an
international humanitarian organization that uses the power of sport and play
to improve the lives of children in the disadvantaged areas of the world. We
believe that all children have the right to play.

Right To Play’s human
resources philosophy reflects the spirit that drives the organization. The
philosophy influences the kind of people who are interested in working for us,
the kind of people we recruit and how we treat our people.

Right To Play’s culture is
entrepreneurial, where employees are encouraged and empowered to perform in the
context of rapid international growth, and to aim for the highest quality and adopt
global best practices in delivering our programs.

Our employees are global
citizens who are passionate about improving the world we live in through
value-based grassroots activities. We work on the ground with and through
people in the communities we serve to improve the lives of their children. By
having a constant presence in these communities and helping them develop the
resources and skills they need to help themselves, we aim for sustainable,
long-term development.

To translate our vision
into action, our philosophy for delivering our programs is “LOOK AFTER
YOURSELF, LOOK AFTER ONE ANOTHER”. Our employees are the backbone of this
delivery, and the philosophy supports them by defining the desired outcomes of
our human resources philosophy. This means that we pay competitive salaries,
provide comprehensive benefits, encourage employee social events, provide
development opportunities and a great work environment.

We measure the success of
this philosophy by indicators such as employee satisfaction surveys and staff
turnover rate, as well as the overall success of Right To Play.