Plan
International
Rwanda
Tel: + 250 0788305392
International
Rwanda
Tel: + 250 0788305392
P.O.
Box
6211
Box
6211
Plot
# 821, Kagugu.
# 821, Kagugu.
KIGALI-
RWANDA
Web: www.plan-international.org
RWANDA
Web: www.plan-international.org
VACANCY
ANNOUNCEMENT
ANNOUNCEMENT
EQUAL
OPPORTUNITIES IN PLAN INTERNATIONAL, RWANDA
OPPORTUNITIES IN PLAN INTERNATIONAL, RWANDA
Plan
International is an independent development and humanitarian not for profit
organization that advances chil
International is an independent development and humanitarian not for profit
organization that advances chil
dren’s rights and equality for girls.
We
believe in the power and potential of every child. But this is often suppressed
by poverty, violence, exclusion and discrimination and its girls who are most
affected.
believe in the power and potential of every child. But this is often suppressed
by poverty, violence, exclusion and discrimination and its girls who are most
affected.
Working
together with children, young people, our supporters and partners, we strive
for a just world, tackling the root causes of the challenges facing girls and
all vulnerable children.
together with children, young people, our supporters and partners, we strive
for a just world, tackling the root causes of the challenges facing girls and
all vulnerable children.
We
support children’s rights from birth until they reach adulthood. And we enable
children to prepare for – and respond to – crises and adversity. We drive
changes in practice and policy at local, national and global levels using our
reach, experience and knowledge.
support children’s rights from birth until they reach adulthood. And we enable
children to prepare for – and respond to – crises and adversity. We drive
changes in practice and policy at local, national and global levels using our
reach, experience and knowledge.
We
have been building powerful partnerships for children for over 75 years, and
are now active in more than 70 countries.
have been building powerful partnerships for children for over 75 years, and
are now active in more than 70 countries.
Plan
International has been working in Rwanda since 2007 with a major focus on four
country programs: Right to Access Quality and Inclusive Education, Right
to Early Childhood Care and Development through United Communities, Right to
Youth Economic Security through Active Citizenship and Right to Protection.
Plan currently operates in Gatsibo, Kayonza, Rwamagana, Bugesera and Nyaruguru.
Plan International Rwanda has entered into partnership with UNHCR and other
partners to implement Sexual & Gender Based Violence Responses and Child
protection in all Refugees Camps across the country.
International has been working in Rwanda since 2007 with a major focus on four
country programs: Right to Access Quality and Inclusive Education, Right
to Early Childhood Care and Development through United Communities, Right to
Youth Economic Security through Active Citizenship and Right to Protection.
Plan currently operates in Gatsibo, Kayonza, Rwamagana, Bugesera and Nyaruguru.
Plan International Rwanda has entered into partnership with UNHCR and other
partners to implement Sexual & Gender Based Violence Responses and Child
protection in all Refugees Camps across the country.
“Plan
International, Rwanda is deeply committed to realizing children’s rights as
enshrined in the United Nations Convention on the Rights of the Child and
National Integrated Child Rights Policy– including their rights to protection
and freedom from abuse and exploitation. We therefore have an unequivocal child
protection policy and zero tolerance to any form of child abuse and
exploitation. All who work for us, represent us and visit with us, are expected
to abide by our child protection policy and related procedures during their
engagement with us. Help us maintain a child safe environment”.
International, Rwanda is deeply committed to realizing children’s rights as
enshrined in the United Nations Convention on the Rights of the Child and
National Integrated Child Rights Policy– including their rights to protection
and freedom from abuse and exploitation. We therefore have an unequivocal child
protection policy and zero tolerance to any form of child abuse and
exploitation. All who work for us, represent us and visit with us, are expected
to abide by our child protection policy and related procedures during their
engagement with us. Help us maintain a child safe environment”.
To
facilitate the implementation of its activities, Plan International Rwanda is
inviting applicants from suitably qualified locally based Internationals and/or
Rwandan nationals with international experience to fill the following vacant
position:
facilitate the implementation of its activities, Plan International Rwanda is
inviting applicants from suitably qualified locally based Internationals and/or
Rwandan nationals with international experience to fill the following vacant
position:
Position: Field Administration
Officer
Officer
Grade: Level C2
Type
of appointment: Temporary
assignment with 4 months contract renewable upon contingency fund.
of appointment: Temporary
assignment with 4 months contract renewable upon contingency fund.
Duty
Station: Mahama Refugees Camp
Station: Mahama Refugees Camp
Deadline
for applications: 17th
August 2016
for applications: 17th
August 2016
Job
summary
summary
Rwanda
currently hosts over 75,000 Burundian refugees across refugee camps and urban
areas of Kigali. The UN Burundi Regional Refugee Response Plan (RRRP)
highlights protection of Burundian refugees and the need for protection
programming as the highest concern in order to maintain a safe and secure
protection environment for fleeing Burundians. It is against this backdrop that
Plan has partnered with Swedish Broadcast Foundation to contribute to the
refugee response focusing on strengthening protection for unaccompanied and
separated children, through improved education, alternative family-based care
and psychosocial support.
currently hosts over 75,000 Burundian refugees across refugee camps and urban
areas of Kigali. The UN Burundi Regional Refugee Response Plan (RRRP)
highlights protection of Burundian refugees and the need for protection
programming as the highest concern in order to maintain a safe and secure
protection environment for fleeing Burundians. It is against this backdrop that
Plan has partnered with Swedish Broadcast Foundation to contribute to the
refugee response focusing on strengthening protection for unaccompanied and
separated children, through improved education, alternative family-based care
and psychosocial support.
The
Field Administrative Officer – Temporary Worker (hereafter referred to as
Administrative Officer) is in charge of the direct day to day implementation
and reporting on the administrative, logistics and procurement activities in
Mahama refugee camp and will directly report to the Field Protection Manager
based in Mahama refugee camp.Responsible for all of Plan International Rwanda’s
Grants in terms financial planning, management, controlling and timely
reporting. Responsible to ensuring accurate cash flow forecasts and other
financial operations (as below) in adherence to Plan policies and procedures.
Field Administrative Officer – Temporary Worker (hereafter referred to as
Administrative Officer) is in charge of the direct day to day implementation
and reporting on the administrative, logistics and procurement activities in
Mahama refugee camp and will directly report to the Field Protection Manager
based in Mahama refugee camp.Responsible for all of Plan International Rwanda’s
Grants in terms financial planning, management, controlling and timely
reporting. Responsible to ensuring accurate cash flow forecasts and other
financial operations (as below) in adherence to Plan policies and procedures.
Typical
Responsibilities – Key End Results of Position:
Responsibilities – Key End Results of Position:
In
collaboration with the Emergency Response Team in Mahama, the Field
Administrative Officer will:
collaboration with the Emergency Response Team in Mahama, the Field
Administrative Officer will:
- Coordinate
staff safety and security risk management processes at Camp level and
raise with Country Security focal point. - Ensure
houses and tents are well maintained for staff and visitors use as well as
the offices in the Camps. - Support
with the preparation of purchase Requisition for all needed goods and
services for the Camp - Ensure
all items requested has been delivery on time and meet with
specifications, quality and quantity as per requestors specifications - Ensure
adequate record keeping(Good Receipt Note ) and the necessary updating of
asset and stock inventories; - Produce
the weekly distribution list report for items delivery for emergencies - Attend
inter administration meetings in consultation with the Field Protection
Manager - Ensure
staff movement and facilitation of visitors passes to enable them access
the compound(sign-in , sign out) - Orientation
of new staffs on the administration related issues. - Preparation
of the Contracts, invoices and any other administration related documents. - Responsible
for supervising administration casuals labor across the camp - Responsible
for compound management across the camp. - Prepares
monthly Administration related reports while identifying trends and areas
for improvement. - In
charge of fleet movements and stock management for the camp - Management
of Petty cash - Support
the HR department in ensuring and maintaining staffs and visitors welfare. - Perform
any other duties and responsibilities assigned by the supervisor or
designate.
Indicators
for success
for success
- Provide
reception services at Field Office in Nyakarambi - Timely
procurement processes including supply of goods and services - Fleet
management for 3 vehicles - Assets
and stock management - Events
management at camp level
Methodology
- Field
Administrative Officer will undertake a thorough induction process on Plan
procurement and administration policies and procedures for emergency and
donors regulations. - Working
in collaboration with Emergency Response Team at camp level, district
authorities, implementing partners and National Police - Duration:
4 months renewable upon contingency fund.
Dealing
with Problems:
with Problems:
The
Field Administration Officer highlights his/her ability to work with others and
serve in a professional capacity successfully. He/she is relied on by Camp to
keep things running smoothly with other staff, with suppliers, and with the
facilities that house the organization. It is important to show team-working
skills, communication abilities, and organizational skills.
Field Administration Officer highlights his/her ability to work with others and
serve in a professional capacity successfully. He/she is relied on by Camp to
keep things running smoothly with other staff, with suppliers, and with the
facilities that house the organization. It is important to show team-working
skills, communication abilities, and organizational skills.
The
post holder will coordinate the Plan legal portfolio for the administration
area, Comply with local regulatory legislation as well as Planning, organizing,
providing leadership and controlling all administrative functions at camp
level.
post holder will coordinate the Plan legal portfolio for the administration
area, Comply with local regulatory legislation as well as Planning, organizing,
providing leadership and controlling all administrative functions at camp
level.
Knowledge,
Skills, and Experience Required to Achieve Role’s Objectives:
Skills, and Experience Required to Achieve Role’s Objectives:
Educational
Qualification and Experience
Qualification and Experience
- Bachelor’s
Degree in Business Administration, Business Studies, and Administrative
science. - At
least 3 years’ experience in a similar role, working experience with
NGOs will be an added value - Demonstrated
experience in the management of key administration areas such as
logistics, procurement, fixed assets, fleet management, security, etc. .
Skills
Specific to the Post
Specific to the Post
- Strong
administrative skills - Analytical
and problem solving skills - Excellent
communication skills - Strong
team player and motivational skills - Strong
negotiating and influencing skills - Proficient
in computer skills - Communicates
clearly and effectively - Demonstrates
high degree of transparency and integrity - Fluent
in English, French and Kinyarwanda - Computer
knowledge – Microsoft Word, Excel, Outlook
Behavior
- Effective
networking and interpersonal skills, ability to coordinate a wide range of
actors - Effective
and clear communication - Commitment
to child rights and gender equality - Ability
to work under pressure, in fluid, high stress and rapidly changing
environments. - Strong
interpersonal skills, creativity and ability to handle stressful work
related conditions under limited supervision - Ability
and willingness to work in a participatory manner with a diverse range of
refugee populations
Values:
Respect,
integrity, diversity, commitment to excellence, adaptability, ability to
perform under stress, innovation, working in partnership, team work,
communicating effectively, facilitating change, personal commitment to
children’s rights issues .
integrity, diversity, commitment to excellence, adaptability, ability to
perform under stress, innovation, working in partnership, team work,
communicating effectively, facilitating change, personal commitment to
children’s rights issues .
The
Field Administrative Officer will regularly interact with children and youth in
and out of the refugee camp setting. The Field Administrative Officer will be
based in Mahama camp in Kirehe District with potential travel to Kigali, other
camps and within the district of operation.
Field Administrative Officer will regularly interact with children and youth in
and out of the refugee camp setting. The Field Administrative Officer will be
based in Mahama camp in Kirehe District with potential travel to Kigali, other
camps and within the district of operation.
Level
of Contact with Children:
of Contact with Children:
High
level: Frequent
interaction with children and refugees
level: Frequent
interaction with children and refugees
How
to Apply
to Apply
- Please
hand deliver your applications at the Front Desk of Plan International
Rwanda Country Office in Kagugu, Plot number 821. Full Job descriptions
are available upon request at Plan Reception during working hours.
Your
application should include:-
application should include:-
- A
covering letter (ii) A comprehensive CV (iii) Academy
Certificates (iv) Details of 3 referees, one of whom should be your
current employer (v) Copy of Valid Work Permit for International locally
based candidates
- Deadline
for applications is Wednesday 17th August 2016 @ 5pm.
Please
note that applications which do not meet the specified minimum requirements or
are received after the closing date will be rejected. Only short listed
candidates will be contacted. Qualified Women candidates are particularly
encouraged to apply for this position. All application materials will not be
returned.
note that applications which do not meet the specified minimum requirements or
are received after the closing date will be rejected. Only short listed
candidates will be contacted. Qualified Women candidates are particularly
encouraged to apply for this position. All application materials will not be
returned.
PLAN
IS COMMITTED TO AN ENVIRONMENT FREE FROM ANY KIND OF CHILD ABUSE.
IS COMMITTED TO AN ENVIRONMENT FREE FROM ANY KIND OF CHILD ABUSE.
