P.O.
Box 6211
Box 6211
Plot
# 821
# 821
Tel:
+ 250 0788305392
+ 250 0788305392
Kagugu
Kigali-
Rwanda
Rwanda
AMENDEMENT
TO THE TERMS OF REFERENCE FOR THE PROVISION OF GROUP HEALTH INSURANCE SERVICES
FOR PLAN INTERNATIONAL RWANDA
TO THE TERMS OF REFERENCE FOR THE PROVISION OF GROUP HEALTH INSURANCE SERVICES
FOR PLAN INTERNATIONAL RWANDA
STAFF
AND DEPENDANTS 2017-2018
AND DEPENDANTS 2017-2018
1.
Introduction
Introduction
Plan
International is an independent development and humanitarian not for profit
organization that advances children’s rights and equality for girls.
International is an independent development and humanitarian not for profit
organization that advances children’s rights and equality for girls.
We
believe in the power and potential of every child. But this is often suppressed
by poverty, violence, exclusion and discrimination and its girls who are most
affected.
believe in the power and potential of every child. But this is often suppressed
by poverty, violence, exclusion and discrimination and its girls who are most
affected.
Working
together with children, young people, our supporters and partners, we strive
for a just world that advances children’s rights and equality for girls.
together with children, young people, our supporters and partners, we strive
for a just world that advances children’s rights and equality for girls.
We
support children’s rights from birth until they reach adulthood. And we enable
children to prepare for — and respond to — crises and adversity. We drive
changes in practice and policy at local, national and global levels using our
reach, experience and knowledge.
support children’s rights from birth until they reach adulthood. And we enable
children to prepare for — and respond to — crises and adversity. We drive
changes in practice and policy at local, national and global levels using our
reach, experience and knowledge.
We
have been building powerful partnerships for children for over 75 years, and
are now active in more than 70 countries.
have been building powerful partnerships for children for over 75 years, and
are now active in more than 70 countries.
Plan
International has been working in Rwanda since 2007 with a major focus on four
country programs: Right to Access Quality and Inclusive Education. Right to
Early Childhood Care and Development through United Communities, Right to Youth
Economic Security through Active Citizenship and Right to Protection. Plan
currently operates in Gatsibo, Rwamagana,Bugesera, Nyaruguru, Gicumbi, Karongi,
Kirehe, Huye, Gisagara and Nyamagabe. Plan International Rwanda has entered
into partnership with UNHCR and other partners to implement Sexual & Gender
Based Violence Responses and Child protection in all Refugees Camps across the
country.
International has been working in Rwanda since 2007 with a major focus on four
country programs: Right to Access Quality and Inclusive Education. Right to
Early Childhood Care and Development through United Communities, Right to Youth
Economic Security through Active Citizenship and Right to Protection. Plan
currently operates in Gatsibo, Rwamagana,Bugesera, Nyaruguru, Gicumbi, Karongi,
Kirehe, Huye, Gisagara and Nyamagabe. Plan International Rwanda has entered
into partnership with UNHCR and other partners to implement Sexual & Gender
Based Violence Responses and Child protection in all Refugees Camps across the
country.
Plan
International is committed to responding to children affected by emergencies in
the countries of our operation.
International is committed to responding to children affected by emergencies in
the countries of our operation.
Plan
International Values are: lasting impact open and accountable work well
together and inclusive & empowering.
International Values are: lasting impact open and accountable work well
together and inclusive & empowering.
“Plan
International, Rwanda is deeply committed to realizing children’s rights as
enshrined in the United Nations Convention on the Rights of the Child and
National Integrated Child Rights Policy— including their rights to protection
and freedom from abuse and exploitation. We therefore have an unequivocal child
protection policy and zero tolerance to any form of child abuse and
exploitation. All who work for us, represent us and visit with us. are expected
to abide by our child protection policy and related procedures during their
engagement with us. Help us maintain a child safe environment'”.
International, Rwanda is deeply committed to realizing children’s rights as
enshrined in the United Nations Convention on the Rights of the Child and
National Integrated Child Rights Policy— including their rights to protection
and freedom from abuse and exploitation. We therefore have an unequivocal child
protection policy and zero tolerance to any form of child abuse and
exploitation. All who work for us, represent us and visit with us. are expected
to abide by our child protection policy and related procedures during their
engagement with us. Help us maintain a child safe environment'”.
2.
Purpose of amendment
Purpose of amendment
This
amendment is proposed to change the nature of the tender advertised on 2nd May
2017.The tender is now open for Insurance Brokers companies only, thus
technical and financial offers from health insurers are not needed at this
stage. The successful Broker will be offered a service contract to advice on
health insurer selection process.
amendment is proposed to change the nature of the tender advertised on 2nd May
2017.The tender is now open for Insurance Brokers companies only, thus
technical and financial offers from health insurers are not needed at this
stage. The successful Broker will be offered a service contract to advice on
health insurer selection process.
3.
Invitation to Tender
Invitation to Tender
Plan
International Rwanda would like to invite bidders from eligible and experienced
Insurance Brokers to submit Technical proposals for provision of brokerage
services for Group Health Insurance and Group Life Insurance
International Rwanda would like to invite bidders from eligible and experienced
Insurance Brokers to submit Technical proposals for provision of brokerage
services for Group Health Insurance and Group Life Insurance
4.
Service eligibility /mandatory qualifying requirements and conformity to
tender documents
4.1. The tenderer shall furnish, as part of its tender,
documents establishing the tenderer’s eligibility to tender and its
qualifications to perform the contract if it’s tender is accepted.
4.2. The documentary evidence of the tenderer’s
qualifications to perform the contract if its tender is accepted shall
establish to the Plan International Rwanda’s satisfaction:
Service eligibility /mandatory qualifying requirements and conformity to
tender documents
4.1. The tenderer shall furnish, as part of its tender,
documents establishing the tenderer’s eligibility to tender and its
qualifications to perform the contract if it’s tender is accepted.
4.2. The documentary evidence of the tenderer’s
qualifications to perform the contract if its tender is accepted shall
establish to the Plan International Rwanda’s satisfaction:
(a)
That the tenderer has the legal, financial and technical capability necessary
to perform the contract;
That the tenderer has the legal, financial and technical capability necessary
to perform the contract;
I.
To be eligible for this procurement the Broker must further provide the
following documents with their technical proposal (Mandatory qualifying
requirements for Brokers): -Certificate of business registration [certificate
of incorporation for the Broker].Tenderers should have been in existence for at
least the last three years.
II. Copy of Company Registration certificate
III. VAT Registration
IV. A valid RRSB Clearance certificate
V. A valid Tax Compliance Certificate from RRA for the Broker
VI. Copy of the Current professional indemnity policy. The
insurance cover shall be valid within the proposed contract period and obtained
from reputable insurance company. Compensation shall be claimed against this
cover if the Broker is negligent or fails to perform any of its obligations or
provides services falling below the standard set out herein or is in breach of
any of its material obligations under the contract.
VII. A list and evidences of current clients the broker is
serving including International NG0s/institutions, contact information for
reference check should be attached
VIII. Premium turnover- the Broker shall submit documentary
evidence. The procuring entity reserves the right to verify this information
with the Brokers’ clients and with the regulatory authority.
IX. Brokers shall also submit as part of the technical
proposal, their latest audited financial statements for the period 2015 and
2016.
To be eligible for this procurement the Broker must further provide the
following documents with their technical proposal (Mandatory qualifying
requirements for Brokers): -Certificate of business registration [certificate
of incorporation for the Broker].Tenderers should have been in existence for at
least the last three years.
II. Copy of Company Registration certificate
III. VAT Registration
IV. A valid RRSB Clearance certificate
V. A valid Tax Compliance Certificate from RRA for the Broker
VI. Copy of the Current professional indemnity policy. The
insurance cover shall be valid within the proposed contract period and obtained
from reputable insurance company. Compensation shall be claimed against this
cover if the Broker is negligent or fails to perform any of its obligations or
provides services falling below the standard set out herein or is in breach of
any of its material obligations under the contract.
VII. A list and evidences of current clients the broker is
serving including International NG0s/institutions, contact information for
reference check should be attached
VIII. Premium turnover- the Broker shall submit documentary
evidence. The procuring entity reserves the right to verify this information
with the Brokers’ clients and with the regulatory authority.
IX. Brokers shall also submit as part of the technical
proposal, their latest audited financial statements for the period 2015 and
2016.
4.4
Beneficiaries
Beneficiaries
•
The Group Health insurance will cover an estimated number of 106 staff
and 214 dependents.
• The Group Life Insurance will cover staff members only
The Group Health insurance will cover an estimated number of 106 staff
and 214 dependents.
• The Group Life Insurance will cover staff members only
5.
EVALUATION CRITERIA FOR PROPOSALS
EVALUATION CRITERIA FOR PROPOSALS
5.1
Administration documents
Each bidder shall submit the following documents:
a) All the mandatory requirements for Brokers as indicated in point 4.3 above
Administration documents
Each bidder shall submit the following documents:
a) All the mandatory requirements for Brokers as indicated in point 4.3 above
5.2
Technical Proposal.
Each bidder shall submit a technical proposal addressing required services. The
proposal will be evaluated according to the following criteria
I. Company profile and experience in Health insurance sector
II. Company profile and experience in Group Life Insurance
sector
III. A list and evidences of current clients the broker is
serving including International NGOs/institutions, contact information for
reference check should be attached
IV. Premium turnover- the Broker shall submit documentary
evidence. The procuring entity reserves the right to verify this information
with the Brokers’ clients and with the Insurance Regulatory Authority.
V. Brokers shall also submit as part of the technical
proposal. their latest audited financial statements for the period 2015 and
2016.
Technical Proposal.
Each bidder shall submit a technical proposal addressing required services. The
proposal will be evaluated according to the following criteria
I. Company profile and experience in Health insurance sector
II. Company profile and experience in Group Life Insurance
sector
III. A list and evidences of current clients the broker is
serving including International NGOs/institutions, contact information for
reference check should be attached
IV. Premium turnover- the Broker shall submit documentary
evidence. The procuring entity reserves the right to verify this information
with the Brokers’ clients and with the Insurance Regulatory Authority.
V. Brokers shall also submit as part of the technical
proposal. their latest audited financial statements for the period 2015 and
2016.
5.
FINAL PROVISIONS
FINAL PROVISIONS
a)
This tender is open for all Rwandan Insurance Brokers Companies ,
b) Any interested qualified bidder will submit technical
proposals well typed in English and properly bound in four copies (one original
and 3 copy) in a sealed envelope addressed to the Country Director of Plan
International Rwanda
c) Deadline for submission of proposals is on Wednesday 24th May 2017 by
10 am.
d) Opening of bids will be done on the same day in public at
10:30 am in the meeting room at Plan International Rwanda Country Office at
Kagugu.
e) Plan has the right to not select any provider in case none
meets above mentioned criteria.
This tender is open for all Rwandan Insurance Brokers Companies ,
b) Any interested qualified bidder will submit technical
proposals well typed in English and properly bound in four copies (one original
and 3 copy) in a sealed envelope addressed to the Country Director of Plan
International Rwanda
c) Deadline for submission of proposals is on Wednesday 24th May 2017 by
10 am.
d) Opening of bids will be done on the same day in public at
10:30 am in the meeting room at Plan International Rwanda Country Office at
Kagugu.
e) Plan has the right to not select any provider in case none
meets above mentioned criteria.
