Administrative Assistant
Responsibilities
Assist in the coordination of various internal and external meetings
Coordinate business development initiatives and calendar management
Coordinate domestic and international travel and logistics
Record invoices in accounting system and ensure all invoices are paid in a timely manner
Vendor management and invoice follow up
Coordinate international courier packages
Prepare monthly expenses for executives
Prepare presentations for corporate and board of directors meetings, and investor communications
Filing, data entry and photocopying
Manage office inventory and break room supplies
Set up and clean rooms before and after meetings
Coordinate office events, catering and lunch meetings
Maintain office equipment
Qualifications & Professional Experience
Experience in an administrative role and/or bookkeeping is considered an asset
Experience in calendar management, coordinating meetings, travel and logistics
Intermediate computer skills in Microsoft Office
Superior written English grammar, editing and proofreading skills
Significant experience managing concurrent responsibilities and establishing and acting against relative priorities
50 wpm typing preferred
Attributes
Strong time management and organizational skills
High attention to detail and dedication to quality
Strong communication skills and professional demeanor
Positive can-do disposition and an aptitude for learning
Team-oriented and willing to “pitch in”
Ability to develop and adapt to evolving work processes and systems, including automated tools
Education
Post-secondary diploma or certificate
If you feel that you are the ideal candidate for this position, please send your CV and cover letter to careers@petromanas.com. We thank all interested applicants, however, only those under consideration will be contacted.
Posting Closing Date: November 24, 2011