Pathfinder International Director of Finance and Administration Job Vacancy in Tanzania

Description

Pathfinder Overview

Pathfinder International
is a global leader in sexual and reproductive health . We place reproductive
health care at the center of all that we do—believing that it is not only a
fundamental human right, but is critical for expanding life opportunities for
women, families, communities, and nations, and paving the way for
transformations in environmental stewardship, decreases in population
pressures, and innovations in poverty reduction. Pathfinder provides women,
men, and adolescents with a range of quality health services—from contraception
and maternal care to HIV prevention and AIDS care and treatment. Pathfinder
strives to strengthen access to family planning, ensure availability of safe
abortion services and post-abortion care, advocate for sound reproductive
health policies, and, through all of our work, improve the rights and lives of
the people we serve.

Program Overview

Pathfinder is seeking a
Director of Finance and Administration to oversee the finance and operations of
the Community Care and Social Services Strengthening for HIV-Affected
Populations in the United Republic of Tanzania project.

The goal of this five
year project is to strengthen community care and social support systems,
improving access to comprehensive services for people living with HIV, OVC and
other vulnerable populations. Within the context of the Tanzanian HIV/AIDS
epidemic, community care and social support systems refer to structures and
mechanisms used by communities to interact, coordinate and deliver home-based
care; social protection and welfare for OVC and other vulnerable populations;
legal services; nutrition support; mental and psychosocial support; and
referral and access to health services and follow-up. The project will support
an implementation model that builds on existing governmental, private sector,
and community programs, enhancing the delivery of the continuum of care
services.

Position Purpose

The Director of Finance
and Administration provides leadership and managerial oversight of the
administrative, financial and operational aspects of the Tanzania Community Care
and Social Services Strengthening for HIV-Affected Populations Project. S/he
oversees the day-to-day work of the project and is responsible for the
effective use and deployment of staff and financial resources to achieve
project targets.

Key Responsibilities

Financial Management

Oversee the
project’s management of financial functions ensuring donor/contract
compliance.
Develop and prepare
budget forecasts and manage expenses within approved budget.
Develop and maintain
appropriate systems and cost-effective, timely procedures and controls
such as cash management, vendor payments, and budgeting to properly
disburse, account, budget, and report funds.
Oversee the timely
and accurate preparation and submission of regular financial statements
and other cost reports to headquarters and USAID, including providing
guidance to project staff and partners.
Report on financial
results and approve monthly/quarterly operating plans and reports.
Assist the COP in
the successful implementation of the project including the timely
completion of high-quality, budget forecats and financial statements.
In collaboration
with Human Resources department , identify, select, manage performance of,
and mentor finance and administrative staff ensuring professional growth
and development as well as capacity building.
Oversee
subgrantees/subcontractors ensuring adherence to donor, organizational,
and host country policies and build capacity of local organizations to
become successful and sustainable quality service providers.
Analyze and present
financial reports in an accurate and timely manner; clearly communicate
monthly and annual financial statements; collate financial reporting
materials for all donor segments, and oversee all financial,
project/program and grants accounting.
Coordinate and lead
the annual audit process, liaise with external auditors and the finance
team and Senior Management team; assess any changes necessary.
Update and implement
all necessary business policies and accounting practices; improve the finance
department’s overall policy and procedure manual.
Effectively
communicate and present the critical financial matters to members of
senior management team.

Administration &
Operations Management

Provide leadership
and management during project start-up and close-out with regard to the
project office, bank account, operations and logistics, staff
administration, telecommunications etc.
Implement
administrative and financial operations of the program, ensuring
compliance with agency standards and practices, local laws and donor
policy and contract provisions.
Manage funds at
local bank account and approve expenditures in accordance with Pathfinder
and donor procedures, cost principles, and regulations.
Develop management
policies and procedures to ensure efficiency, quality, and all resources
are in place, adhered to, and in compliance with local laws, donor rules
and regulations.
Contract and manage
local individuals/organizations for identified tasks according to donor
and agency procedures; negotiate consultancy agreements, provide training
and/or develop capacity of local partners.
Ensure that security
guidelines and procedures are established, maintained, updated regularly
and adhered to by the project team. Monitor the security situation and
provide leadership for staff in emergencies.
Protect the
organization’s resources and assets and ensure efficient usage in
accordance with project goals.
Establish
information technology systems and operational facilities to support
project staff and programming.
Assist COP in
addressing financial and operational issues related to the project.

Master’s degree in
finance, accounting, economics or related field.
Minimum of 10 years
of experience in financial and grants management, with a minimum of 5
years direct international work experience with senior-level
responsibility for project administration and finance.
Proven expertise in
finance, accounting and auditing, including automated financial systems, as
well as results-oreinted grants management, including finanical planning,
monitoring of grant compliance and management and establishment of
internal controls.
Proven ability to
function effectively with multiple host-country counterparts in both the
public and NGO sectors.
Experience managing
USAID contracts and overseeing international and local subcontractors and
grantees.
Demonstrated success
managing multi-million dollar, donor-funded programs through development
of cost-efficient budgeting, management of appropriate spending to support
project impact, and regular monitoring of financials for programmatic
revisions and accruate, timely reporting.
Demonstrated ability
in analyzing finanical documents, projections, expenditures, and accruals.
Proven ability to
manage, motivate, and mentor staff at all levels and create a positive
team environment.
Experience working
with complex programs involving short deadlines, multiple tasks, in
coordination with multiple partners, to achieve expected results.
Excellent
diplomatic, interpersonal, communication, and presentation skills.
Fluency in spoken
and written English required.
Strong computer
skills in accounting software systems and Microsoft Office Suite
applications, including Word, Excel, PowerPoint and Outlook.
Ability to translate
financial concepts and to effectively collaborate with programmatic and
fundraising colleagues who do not necessarily have finance backgrounds.
Ability and
willingness to travel In-county as well as to the US Headquarters.
Familiarity with the
political, social, economic and cultural context of working in Tanzania.