Pathfinder
Overview
Pathfinder
International is a global leader in sexual and reproductive health. We place
reproductive health care at the center of a
ll that we do—believing that it is
not only a fundamental human right, but is critical for expanding life
opportunities for women, families, communities, and nations, and paving the way
for transformations in environmental stewardship, decreases in population
pressures, and innovations in poverty reduction. Pathfinder provides women,
men, and adolescents with a range of quality health services—from contraception
and maternal care to HIV prevention and AIDS care and treatment. Pathfinder
strives to strengthen access to family planning, ensure availability of safe
abortion services and post-abortion care, advocate for sound reproductive
health policies, and, through all of our work, improve the rights and lives of
the people we serve.
Program
Overview
Pathfinder is
seeking a Director, Financial Management and Operations for the Uganda
Expanding Family Planning Options program. The USAID’s Expanding Family
Planning Options program will focus on increasing FP service options and
improving quality of FP services in the public and private sectors as well as
building demand for modern contraception. This activity will be complemented by
linkages to and coordination with other USAID/Uganda activities including
health communications and systems strengthening activities as well as
contraceptive commodity procurement.
Position
Purpose
The Director,
Financial Management and Operations has primary responsibility for overall
financial management and administration of the activity. S/he will be
responsible for management of all accounting and sub-grants and ensure
financial operations are in compliance with USAID regulations.
Key
Responsibilities
Financial
Management
- Oversee
the project’s management of financial functions ensuring donor/contract
compliance. - Develop
and prepare budget forecasts and manage expenses within approved budget. - Develop
and maintain appropriate systems and cost-effective, timely procedures and
controls such as cash management, vendor payments, and budgeting to
properly disburse, account, budget, and report funds. - Oversee
the timely and accurate preparation and submission of regular financial
statements and other cost reports to headquarters and USAID, including
providing guidance to project staff and partners. - Report
on financial results and approve monthly/quarterly operating plans and
reports. - Assist
the COP in the successful implementation of the project including the
timely completion of high-quality, budget forecast and financial
statements. - In collaboration
with Human Resources department, identify, select, manage performance of,
and mentor finance and administrative staff ensuring professional growth
and development as well as capacity building. - Oversee
sub-grantees/sub-contractors ensuring adherence to donor, organizational,
and host country policies and build capacity of local organizations to
become successful and sustainable quality service providers. - Analyze
and present financial reports in an accurate and timely manner; clearly
communicate monthly and annual financial statements; collate financial
reporting materials for all donor segments, and oversee all financial,
project/program and grants accounting. - Coordinate
and lead the annual audit process, liaise with external auditors and the
finance team and senior management team; assess any changes necessary. - Update
and implement all necessary business policies and accounting practices;
improve the finance department’s overall policy and procedure manual. - Effectively
communicate and present the critical financial matters to members of
senior management team.
Operations
Management
- Provide
leadership and management during project start-up and close-out with
regard to the project office, bank account, operations and logistics,
staff administration, telecommunications etc. - Implement
administrative and financial operations of the program, ensuring
compliance with agency standards and practices, local laws and donor
policy and contract provisions. - Manage
funds at local bank account and approve expenditures in accordance with
Pathfinder and donor procedures, cost principles, and regulations. - Develop
management policies and procedures to ensure efficiency, quality, and all
resources are in place, adhered to, and in compliance with local laws,
donor rules and regulations. - Contract
and manage local individuals/organizations for identified tasks according
to donor and agency procedures; negotiate consultancy agreements, provide
training and/or develop capacity of local partners. - Ensure
that security guidelines and procedures are established, maintained,
updated regularly and adhered to by the project team. Monitor the security
situation and provide leadership for staff in emergencies. - Protect
the organization’s resources and assets and ensure efficient usage in
accordance with project goals. - Establish
information technology systems and operational facilities to support
project staff and programming. - Assist
COP in addressing financial and operational issues related to the project.
Basic
Requirements
- Degree
in Business Administration, Finance, Accounting, or other relevant field. - Eight
(8) years of experience in administrative and financial management of
large-scale, complex, international development assistance programs. - Proven
expertise in finance, accounting and auditing, including automated
financial systems, as well as results-oriented grants management,
including financial planning, monitoring of grant compliance and
management and establishment of internal controls. - Proven
ability to function effectively with multiple host-country counterparts in
both the public and NGO sectors. - Experience
managing USAID contracts and overseeing international and local
subcontractors and grantees. - Demonstrated
success managing multi-million dollar, donor-funded programs through
development of cost-efficient budgeting, management of appropriate
spending to support project impact, and regular monitoring of financials
for programmatic revisions and accurate, timely reporting. - Demonstrated
ability in analyzing financial documents, projections, expenditures, and
accruals. - Demonstrated
experience in managing and supervising a team. - Experience
working with complex programs involving short deadlines, multiple tasks,
in coordination with multiple partners, to achieve expected results. - Must
have outstanding interpersonal skills and be eager to work in a
multicultural organization. - Fluency
in spoken and written English required. - Strong
computer skills in accounting software systems and Microsoft Office Suite
applications, including Word, Excel, PowerPoint and Outlook. - Ability
to translate financial concepts and to effectively collaborate with
programmatic and fundraising colleagues who do not necessarily have
finance backgrounds. - Ability
and willingness to travel In-county as well as to the US Headquarters.
Travel throughout the project area in Uganda will be required.
Please Note: This position is contingent
upon project award and funding.
Pathfinder International is proud to be an Affirmative Action/Equal Opportunity
Employer
http://www.pathfinder.org/about-us/join-our-team/