Oxfam,Various Jobs Vacancies in Rwanda

Humanitarian Adverts

BACKGROUND:

As a result of the electoral violence
in Burundi, a large number of refugees have crossed into Rwanda and are
settled/living in various sites, the majority of them living in Mahama Camp
while others are living in Kigali, Bugesera, Nyagatare, Nyanza and Huye.

Mahama Camp, where Oxfam is operational
hosts up to 43,000+ Burundi refugees who have been registered and are now
settled there where they share their available resources/facilities. Oxfam has
signed a partnership agreement to work in Mahama and through the existing sector
coordination; Oxfam will deliver a WASH programme which is aimed at reducing
the vulnerabilities and suffering of the Burundi refugees in Mahama Camp
through the provision of basic WASH needs and other essential services.

We are currently recruiting for an
experienced Rwandans national for the following positions:

1. MEAL Officer
1

Location: Mahama Camp, Kirehe District,
Rwanda

Salary: Competitive

Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION

Level: National D1

Oxfam purpose: To work with others
to find lasting solutions to poverty and suffering.

Job purpose: To ensure the
implementation of a complete and coordinated MEAL of the Oxfam response
programme. The MEAL officer will support the program teams and partners (if
any) working on the Humanitarian Programme in Rwanda to define and implement a
coordinated mechanism, based on the proposed Minimum MEAL standards, in an
efficient manner.

Reporting lines:

Post holder reports to: HumanitarianProgramme
Coordinator, with matrix management by the Country Programme MEAL Coordinator.

DIMENSIONS:

Delegated
authority to supervise junior staff and/or volunteers and delegated
projects/activities.
Problems
vary and include a combination of routine and some complex.
Work
pattern is a mixture of reactive and project work.
Required
to make sound judgements regularly within agreed processes using a good
understanding of the team and the facilities of the team.
Communication
is largely with internal staff, (including internationally) also with some
external contacts and target audiences to support operational work.
Analysis
and communication of some complex information at a simple level is
required to a wide audience to promote and influence.

KEY RESPONSIBILITIES:

MEAL System development and
implementation:

Work
with Humanitarian program staffs and the Country Programme MEAL
Coordinator in designing the tools on MEAL and in implementing the MEAL
plan at each field location.
Develop
MEAL system for Humanitarian Projects and ensure effective
Implementation and management,

Quality Monitoring

Work
closely with the Humanitarian programme team to develop Programme
Quality Benchmarks
Use
process, output and outcome level quality Benchmarks as reference to
undertake field monitoring visits, focusing on program quality aspects,
discuss with relevant staff and share reports with relevant colleagues
Work
with the programme team to develop data collection tools

Data gathering, Information management
and reporting:

Prepare
a clear data collection plan in discussion with the technical team and
lead on all field data collection exercises, data management and analysis
Analyze
the data, together with the project team, and share them in the required
format.
Contribute
in timely and quality reporting on Humanitarian Projects
Producing
clear and quality reports that demonstrate accountability and learning to
the Donors.

Accountability:

Assist
the project team in strengthening the accountability mechanisms at project
level
Setting
up and managing complaint and feedback mechanism for the project

Review, reflection and learning:

Assist
the project team and partners in documenting lessons learnt
Collecting
best practices, case studies and Most Significant Change Stories which
demonstrate qualitative and quantitative changes over the period.
Conduct
reviews, learning events at project locations.
Lead
Programme quality and Monitoring Review sessions
Ensure
the analysis of the information collected, the production of materials as
well as the dissemination among stakeholders.

Other:

Delivering
any other responsibility assigned by the line manager.

SKILLS AND COMPETENCE:

University
degree in statistics or relevant social sciences, with M&E skills,
At
least 3 years experience of work in emergency or development context
projects with Monitoring, Evaluation, Accountability and Learning skills.
Good
knowledge in Monitoring, Evaluation, Accountability and Learning.
Fluent
in written and spoken English and French and Kinyarwanda.
Experience
of working in a multicultural team.
Excellent
coordination skills.
Strong
commitment to gender equality and social justice.
Excellent
communication and interpersonal skills.
Proven
Knowledge of computerised systems; high degree of computer literacy and
word processing and
Spreadsheet/Excel
skills, SPSS and Stata software’s.
Ability
to work under pressure, ability to prioritize and commitment to meet
deadlines.
Systematic
and organised in approach, with ability to work on own initiative.
Experience
in and the ability to train people.
Gender
and cultural sensitivity, commitment and an understanding of the values of
Oxfam and the principles of equal opportunities.
Potential
and flexibility of attitude to learn.
Good
sense of humour
Strong
capacity and creativity in leading and facilitating participatory
methodologies to meaningfully engage beneficiaries and receiving their
feedback, including children and Women.
High
degree of flexibility to carry out other actions if the need arises

2. Public Health Engineer
Officer

Location: Mahama Camp, Kirehe
District, Rwanda

Salary: Competitive

Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION

Level: National D2

Oxfam purpose: To work with others
to find lasting solutions to poverty and suffering.

Job purpose: To provide technical
oversight, implementing, and supervising water and sanitation construction for
WASH program activities in Mahama camp

REPORTING LINES:

Post holder reports to: PHE Team Leader

Staff reporting to this post: Public Health
Engineer Assistant

DIMENSIONS:

Implement
and supervises the water and sanitation work of contractors, partners and
junior staff within Maham camp Oxfam programme;
Required
to make sound judgements regularly within agreed processes using a good
understanding of the team and programme work;
Communication
largely with internal and partner staff and also with some external
contacts to support operational work;
Contributing
to programme budget planning and monitoring processes;
Ensures
the effective planning and delivery of project outputs and / or defined
areas of programme, including working with partners.
Makes
complex technical information accessible and useable by non-specialist
within a defined area.

KEY RESPONSIBILITIES:

Supervise
and monitor the construction and of water supply infrastructure and
sanitation facilities;
Ensure
that technical support including on- the job technical training are
provided at the appropriate time;
Ensure
an integrated approach to attain sustainability and cost effective, work
very closely with PHP to ensure integrated programme approach is in place;
With
other stakeholders to design-monitoring systems to be used throughout the
programme;
Represent
and attend field base WASH meetings;
Work
in close collaboration with partners and all stakeholders to ensure that
participatory approaches are used throughout the implementation process;
Assist
in administration and general management work of the programme where necessary;
Assists
the partner in identifying their training needs and facilitate appropriate
training to enhance local capacity and programme sustainability;
Undertake
frequent site visits to supervise and assist in implementation of the
activities and take appropriate measures to tackle operation problems
affecting the implementation processes and quality of the intervention;
To
ensure that work is carried out in a way that is sensitive to the
community needs and gender issues. In particular to promote the full and
equal participation of women in all aspect of the work and to ensure that
Oxfam’s programme is an opportunity for community cohesion and harmony
rather than division;
To
ensure that all programmes take gender issues fully into account. This
includes the introduction of mechanisms to enable women to participate in
decision-making around public health engineering issues;
Provide
and co-ordinate the compilation of regular project reports where
necessary, relating to progress made in both water, sanitation, with focus
on objectives, obstacles and possible solutions, together with future
plans and recommendations where necessary; and
Ensure
that partner agency planned activities are implemented as per the
activities schedules with the highest technical quality / competency.

Carry
out any other necessary duties in agreement with line manager.

SKILLS AND COMPETENCES:

Essential:

BSc
Degree in civil or mechanical engineering;
Strong
experience in technical water and sanitation programmes and the ability to
implement, monitor and evaluate them;
Sound
knowledge on community development;
Good
experience in working with partners/line ministries and local government;
Capacity
building skills: ability to inspire, motivate, train and support partners;
Assessment,
communication, co-ordination and analytical skills;
Good
oral and written facilitation and reporting skills;
Diplomacy,
tact and negotiation skills;
Leadership
and staff management skills;
Flexibility
and ability to work under pressure and deadlines in changing situations;
Proven
knowledge and experience of computerised systems, preferably with
accounting packages as well as intermediate Excel skills;
Ability
to manage competing tasks; ability to prioritise and produce high level
output consistently.
Strong
commitment to equal opportunities and gender equity
Fluency
in written and spoken English, and a local language spoken by the refugees
in Mahama camp will be desirable.
Willingness
to reside in Kirehe district

Desirable:

Experience
working with local government

3. Public
Health Engineer Assistant

Location: Mahama Camp, Kirehe
District, Rwanda

Salary: Competitive

Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION

Level: National E1

Oxfam purpose: To work with others
to find lasting solutions to poverty and suffering.

Job purpose: To support the
quality delivery of Oxfam’s WASH emergency programme in Mahama camp, Kirehe
district.

REPORTING LINES:

Post holder reports to: Public Health
Engineer Team Leader

DIMENSIONS:

This
position focuses on the realisation of well-defined technical activities
within objectives set by the post holder’s manager with some routine
reactive work in response to specific requests
This
reactive work requires common sense to make judgments about managing time
and priorities but also contributes actively to improving the programme’s
work, procedures and systems
The
post holder will impact mainly within his/her own team and within the
local context. Planning is usually short-term and reporting is
adapted in consequence.
The
post holder will occasionally need to influence his/her own team, partners
or local communities
The
post holder will manage moderate amounts of cash and/or equipment
This
position includes some supervision of contractors / partners /other
employees / community labourers as well as small projects/processes
Communicates
widely within the unit or department, with some wider Oxfam contacts
and/or external contacts within a defined area.

KEY RESPONSIBILITIES:

Construction of WASH
structures in target communities

Carry
out and monitor the construction, installation and/or repair of water
points, pipelines, tapstands, latrines, laundry slabs, and other water and
sanitation infrastructure.
Organise
casual labour and contractors to build structures;
Monitor
progress of construction, identify any challenges and suggest solutions to
the Team Leader;
Systematically
collect and analyse relevant data on the construction and progress of
structures and report implementation progress and emerging needs and
issues in a timely fashion;
Carry
out regular quality control, ensuring that implementation follows
structure designs approved by the Team Leader; and
Raise
supply requests and receive supplies in a timely manner, following Oxfam
GB and respective donor requirements.

Relations with communities

Communicate
regularly with communities, ensuring a system is in place to get feedback
on process and impact of the programme;
Train
relevant community structures on the operation and maintenance of
facilities constructed; and
Provide
timely reports to line manager on all training activities following
Oxfam’s timelines and templates.

Other responsibilities

Ensure
that Oxfam’s gender policy, protection approaches and code of conduct are
upheld in day-to-day work and especially when working with communities;
Represent
Oxfam to communities and other development stakeholders in target areas;
Coordinate
with Oxfam Implementing Partner staff and other relevant stakeholders in
operational areas;
Ensure
that work meets minimum Oxfam standards and adheres to Oxfam’s emergency
guidelines and protocols; and
Carry
out any other necessary duties in agreement with line manager.

SKILLS AND COMPETENCES:

Essential:

Certificate
or higher in civil, construction or mechanical ;
Previous
experience of implementing and monitoring water and sanitation
construction, installation and/or repair activities: water points,
hand-pumps, latrines, and other water and sanitation infrastructure;
Community
mobilisation skills ;
Ability
to explain basic technical information to an audience with no technical
background;
Monitoring
skills for construction, operation and maintenance of water and sanitation
infrastructure;
Strong
commitment to equal opportunities and gender equity;
Fluency
in written and spoken English, and a local language spoken by the refugees
in Mahama camp will be desirable.
Willingness
to reside in Kirehe district

4. Public
Health Promotion Officer

Location: Mahama Camp, Kirehe District,
Rwanda

Salary: Competitive

Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION

Level: National D2

Oxfam purpose: To work with others
to find lasting solutions to poverty and suffering.

Job purpose: To enable Oxfam to
respond quickly to the Public Health Promotional requirements of the emergency
response.

The work may involve, in an immediate
stage, the assessment of the hygiene promotional needs that will target mainly
reduction of cholera, or any other public health related diseases spread as
well as building the capacity of the communities to better reach and alleviate
the plight of the people affected by the emergency.

REPORTING LINES:

Postholder reports to: PHP Team
Leader

Staff reporting to this post: PHP Assistants

DIMENSIONS:

Most
tasks are well-defined technical activities within partner MOU and
objectives set by manager with some routine reactive work in response to
requests.

Contribute
to and influence operational planning.

Strong
communication and negotiation skills and the ability to influence and
inspire confidence in others in diverse working environments.
Ability
to synthesise public health promotion information to its accessible
and useable by non-specialists
Develop
a shared analysis of local issues, contacts and key players
Impact
and influence within the team and Oxfam allocated camp and foster strong
external relations with other agencies responding in target area
Supervising
resources within defined boundaries or a specialist area, which may
include people and assets.

KEY RESPONSIBILITIES:

Programme implementation

As
part of a multi disciplinary team, carry out assessment of the public
health risks and analysis of the threats to life, health and dignity faced
by the refugees in Mahama camp. Make recommendations for actions
which are consistent with Oxfam’s policies and guidelines.
Work
closely with engineering colleagues (PHEs) to implement and monitor
Oxfam’s water, sanitation and hygiene promotion (WASH) interventions
ensuring an integrated approach to the public health needs of programme
activities.
Organise
and conduct training for the identified volunteers which may include
hygiene promotion volunteers, water and sanitation committees, etc as
applicable or as decided by the project
Ensure
that where possible an empowering approach to working with communities is
employed.
In
collaboration with other actors develop necessary materials including IEC
materials relevant to context and needs
Depending
on the situation, the post holder may be asked to perform other tasks as
requested by the Response Team Leader

Programme approach

Ensure
that all work is carried out in a way that is sensitive to community needs
and gender issues. In particular to promote the full and equal
participation of women in all aspects of the work and to ensure that
Oxfam’s Programme is an opportunity for peace making, rather than
community division
Ensure
that the programme is accountable to beneficiaries through promoting their
participation providing them with information about programme activities
and ensuring the beneficiary feedback is used effectively to adapt
programme
Ensure
that work aims to meet Minimum Standards and adheres to Oxfam’s emergency
guidelines and protocols including Minimum Requirement (MR) in WASH and
Core Humanitarian Standard

Programme monitoring and
reporting

Work
closely with MEAL officer, to implement context appropriate MEAL
activities and ensure that data collected is timely analysed and reported
to inform programme progress and management action/decision
Write
regular reports adhering to OGB reporting formats at agreed intervals

Staff management

Participate
in recruitment and supervision of public health promotion
assistants. This may involve the writing of job descriptions, work
schedules, training plans, performance objectives setting and
appraisals
Carry
out informal and formal training sessions and evaluate the impact of this
training
Develop
work plans with staff to ensure effective implementation of the programme

SKILLS AND COMPETENCE:

Essential

Relevant
qualification, degree/diploma certificate in public health promotion
or other relevant areas (e.g. community development, adult education)
At
least 3 years practical experience in appropriate community health and
environmental programmes. Some of this time should have been in
emergency refugee programmes.
Experience
and understanding of community mobilisation in relation to water and
sanitation activities in humanitarian programmes

Demonstratedexperience
of programme integration and commitment to humanitarian principles and
action to crosscutting issues including gender, diversity, HIV and AIDS
into public health promotion programme,

Strong
assessment, analytical, planning, negotiation, oral and written reporting
skills.

Ability
to work under pressure and in response to the changing needs

Good
spoken and at least fair written English, and the ability to communicate
fluently local language and one other commonly used language will be
highly beneficial (e.g. Swahili and French)

Other:

This job description is not
incorporated in the employment contract. It is intended as a guide and
should not be viewed as an inflexible specification as it may be varied from
time to time in the light of strategic developments and following discussion
with the post holder.

5. PUBLIC
HEALTH PROMOTION ASSISTANT

Location: Mahama Camp, Kirehe
District, Rwanda

Salary: Competitive

Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION

Level: National D2

Oxfam purpose: To work with others
to find lasting solutions to poverty and suffering.

Job purpose: To enable Oxfam to
respond quickly to the Public Health Promotional requirements of the emergency
response. The work may involve working directly and building the capacity
of the communities to reduce public health related diseases spread and
alleviate the plight of the people affected by the emergency.

REPORTING LINES:

Postholder reports to: PHP Officer

Staff reporting to this post: Community volunteers

DIMENSIONS:

Most
tasks are well defined within objectives set by the manager and include
some routine reactive work but pro-activeness and flexibility to changes
required.
Work
patterns are mainly routine but proactiveness and flexibility to changes
required;
Reactive
work requires common sense to make judgments about basic adjustments to
the jobholders own routine but also contributes to improvement of the
programme.
Impact
is mainly with own team. Planning usually short-term. Occasionally needs
to influence own team and community volunteers;

Supervising
resources within defined boundaries including volunteers and assets.

KEY RESPONSIBILITIES:

Programme implementation

Assessment and Programme implementation

Assist
in assessments and baseline studies (if applicable) in order to identify
WASH-related health risks and priorities.
Collect
and record qualitative and quantitative data from communities covered by
the response.
Contribute
in developing work plans and program activities.
Work
closely with other sectoral teams to ensure an integrated approach is
applied in addressing gender, protection and advocacy needs of the
beneficiaries.
Mobilise
community level authorities, community influencers and
volunteers in the area covered and develop community action
plan to break the transmission of WASH related diseases

Programme approach

Ensure
that all work is carried out in a way that is sensitive to community needs
and gender issues. In particular to promote the full and equal
participation of women in all aspects of the work and to ensure that
Oxfam’s Programme is an opportunity for peace making, rather than
community division
Ensure
that the programme is accountable to beneficiaries through promoting their
participation providing them with information about programme activities
and ensuring the beneficiary feedback is used effectively to adapt
programme
Ensure
that work aims to meet Minimum Standards and adheres to Oxfam’s emergency
guidelines and protocols including Minimum Requirement (MR) in WASH and
Core Humanitarian Standard

Programme monitoring and
reporting

Monitoring & Data Management:

Conduct
regular meetings, FGDs and other participatory methods to collect
information needed for programme development and planning
Be
the focal person for gathering information documentation in the designated
community level
Carry
out any other necessary monitoring and data management duties in agreement
with line manager.

Work
closely with MEAL officer, implement context appropriate MEAL activities
and as well as setting up and running of relevant complaint and feedback
mechanisms.

Provide
weekly update reports (including data collected, minutes from meetings,
and key achievements for the week)

Staff management

Participate
in selection and training of public health refugee volunteers.
Supervise
the community health volunteers in defined geographical area.

SKILLS AND COMPETENCE:

Essential

Relevant
qualification, degree/diploma certificate in public health promotion or
other relevant areas (e.g. community development, adult education)
Previous
experience of working directly with communities though you may not have
emergency experience and may have limited knowledge and experience of
environmental health and hygiene issues.

Experience
and understanding of community mobilisation in relation to water and
sanitation activities
Understands
different approaches to community mobilisation and Information, Education
and Communication (I.E.C.)
Skills
in documentation and dissemination of information
.Ability
to work under pressure and in response to the changing needs
Good
spoken and at least fair written English, and the ability to communicate
fluently local language and one other commonly used language will be
highly beneficial (e.g. Swahili and French)

Other:

6. Finance
Officer

Location: Mahama Camp, Kirehe
District, Rwanda

Salary: Competitive

Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION

Level: National E1

Oxfam purpose: To work with others to
find lasting solutions to poverty and suffering.

Job purpose: To ensure accurate,
timely and reliable financial information produced in the programme, through
efficient management of the financial information and to work closely
with Programme Manager in assisting Project Managers in the budgeting and
budget monitoring processes.

REPORTING LINES:

Post holder Report to: Programme
Co-ordinator

Staff reporting to this position: Accountant

DIMENSIONS:

Handling
queries (general) – wide-ranging internal and external, including detailed
information.
Supervisor
of day-to-day processing – problem solving.
Advice
at a detailed level.
Contributing
to procedures and strategy.
Project
work.
On
the job training – provision of training.
Problems
will vary but usually have established solutions.
Manages
own time to achieve departmental objectives.

KEY RESPONSIBILITIES:

To
support the Programme Co-ordinator and the Programme teams to develop all
Programme budgets
To
monitor Programme budgets and expenditure and prepare monthly management
information to the Programme team.
Process
all financial transactions incurred at the programme, ensuring that they
are valid and are adequately supported.
Prepare
financial reports of all transactions for submission to Head Office in
Kigali to strict deadlines.
Maintain
proper records and files of all financial transactions relating to the
Programme
Prepare
monthly cash flows for the Programme
Support
Programme partners (should there be any) to develop and maintain proper
financial systems and records
Record,
manage and follow up on all outstanding staff floats, debtors and
creditors, and also perform reconciliation’s on balance sheet accounts
Act
as the key focal point of the Programme on all financial queries
Any
other duties as shall be assigned by the Line Manager from time to time

SKILLS AND COMPETENCE:

3
years accounting experience preferably in an NGO
First
Degree and recognized accounting qualification

Knowledge
and understanding of project budgeting, monitoring and reporting
Knowledge
and experience of computerised accounting systems
Demonstrable
numeracy and computer skills

Effective
time management
Ability
to work under pressure, meet deadlines and show initiative
Result
Oriented.
Analytical
thinking and critical thinking.
Supporting
others and team spirit.

OTHER:

Adaptable
and Flexible.
Interpersonal
skills.
Diplomacy
and tact.
Respect
for others and good listening skills.
Good
communication Skills and information sharing.
Ability
to travel from time to time. .
Ability
to learn given the chance.
Fluent
in English, French and Kinyarwanda

7. Logistics
Assistant (Warehousing)

Location: Mahama Camp, Kirehe
District, Rwanda

Salary: Competitive

Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION

Level: National E2

Oxfam purpose: To work with others
to find lasting solutions to poverty and suffering.

Job purpose: To provide logistics
support for Oxfam Humanitarian Programme in Rwanda through day to day
supervision and direct implementation of activities within the warehousing
function of the programme.

REPORTING LINES:

Post holder reports to: Logistics Officer
(Warehousing, Assets, Communications & security)

Staff reporting to this post: 2 Stores
Assistants (if recruited)

DIMENSIONS:

An
assistant to the Logistics Officer and carries out tasks within guidelines
laid down by the manager. Deputises the Logistics Officer in all matters
relating to the warehouse management – conforming to standards and
procedures / best practice needed in a well managed and efficient
warehouse.
Tasks
are usually routine but will require the use of initiative and/or basic
planning.
Responsible
for proper use of equipment by others with due regard to health and safety
standards and guidelines.
Responsible
for supervising three staff members.
Required
to gather information and give information to supervisors, managers and
occasionally external contacts.
Impact
is wider than just own team or process – potential impact on programme
countrywide
Contributes
to improvements in systems and processes.

KEY RESPONSIBILITIES:

Stocks

Take
leadership in coordinating with the procurement team to ensure that there
is proper linkage in terms of systems, procedures and material verification
as specified in the Purchase orders.
Manage
and supervise the Stores Assistants and ensure that responsibilities
entrusted to them are delivered according to the required standards.
In
coordination with the Logistics Officer (Procurement) ensure that all
goods delivered from Nairobi are properly referenced and linked to
Requisitions and Request Orders, Purchase Orders and are well reflected on
all waybills.
Ensure
that the concerned programme staff are duly informed (in a written form)
of all arrivals of goods in stores.
Take
leadership in ensuring that goods/l materials arriving at the warehouse
conform to specify requirements and that are stored safely/securely and
organised in an countable manner according to specific sectors of the
programme.
Ensure
that standards operating procedures are maintained by the Stores Assistant
and that Goods Received Notes, stock requests & waybills are issued
for all materials in their custody; and that Bin cards are updated
promptly and accurately in line with the existing projects.
Follow
up on despatches to the field, making pre-assessment on storage needs and
periodic monitoring on safety and usage to minimise losses and enhance
accountability.

Documentation and reporting:

Work Closely with the Logistics Officer
(Warehousing) to institute proper visibility of warehouse operations making
sure that it is accountable, consistent and systematic by :

Ensuring
that Authorised Stock Requests are produced for stock issues.
Ensuring
that paperwork is filed in an orderly, secure and easily accessible
Carrying
out weekly and monthly stock verifications, and update stock records.
Compiling
regular stock reports and stock reconciliation, and ensure that
discrepancies in stock levels are reported to the line manager.
Producing
monthly stock reports for dissemination to the Logistics Officer for
review before submitting to the Logistics Manager and other Program
Staff

Other duties

Organise
the manual loading and unloading of vehicles when necessary.
Ensure
that paper work for casual workers payments are properly verified and
signed off before submission for payments
Ensure
that all health and safety procedures are understood and followed by all
warehouse staff.
Monitor
the security needs/arrangements of the warehouse and the stock and alert
your line manager of any matters arising.

Keep truck of the maintenance
requirements of the warehouse building and all equipment and alert your line
manager as and when need arises.

SKILLS AND COMPETENCE:

Essential

Good
general level of education including numeracy and literacy and
understanding and experience of the technical aspects of warehouse
management.
Thorough
knowledge of warehouse management, and store keeping techniques, including
basic administration.
3
years experience in managing a warehouse.
Ability
to detect fraud and/or misappropriation.
Able
to work independently using use own initiative.
Good
interpersonal and team working skills.
good
knowledge of MS Excel and MS Word

Desirable

Previous
experience of working in an NGO environment
Knowledge
in the use of computer databases.

Practical experience of use of
communication equipment, including HIF and VHF radios

8. Logistics
Assistant (Procurement & Fleet Management)

Location: Mahama Camp, Kirehe District,
Rwanda

Salary: Competitive

Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION

Level: National E1

Oxfam purpose: To work with others
to find lasting solutions to poverty and suffering.

Job purpose: To provide logistics
support for Oxfam Humanitarian Programme in Rwanda, through day to day
supervision and direct implementation of activities within the procurement and
fleet management function of the Programme.

REPORTING LINES:

Post holder reports to: Logistics
Officer (Procurement & Fleet Management)

KEY RESPONSIBILITIES:

Procurement

In
charge of raising the necessary procurement documentation and ensure that
the necessary validation and authorization are entered in a timely manner.
Responsible
for sending out requests for quotations whenever required and ensuring
that such information is availed to the tender committees for analysis in
a timely manner.
To
continuously update the requisition-tracking sheet each time a requisition
has been accepted by logistics and at any stage of the procurement
process.
Ensure
that procurement documents are properly filled and accessible as and
when required

To
maintain an up to date list of suppliers and accurate prices and costing
of all items
To
work closely with the Log Assistant (warehousing) to ensure that
goods delivered are properly linked to requisitions

Fleet Management

As
delegated take up this responsibility to ensure that requests
from the programme staff are adequately addressed
Provide
hands on support to the drivers as and when needed to ensure that
the vehicle movement logbooks are always updated

SKILLS AND COMPETENCE:

Posses
a Diploma in Logistics related field, procurement, Purchasing and supplies
management etc

3
years significant work experience in a busy logistics environment,
including communications systems and warehousing preferably with an
international non-governmental organization.

Demonstrable
experience in record keeping, administration and numeric skills
Knowledge
and experience of service provision and purpose of logistics systems as a
support function.

Ability/Skills

Strong
organizational and planning skills
Ability
to keep accurate records
Excellent
communication skills including spoken and written English: ability to keep
teams up to the date with relevant information and produce timely reports.
Must
have the experience of working in the security organs / wireless
communications system with the good sense of hearing and technical
abilities to provide simple maintenance.
Ability
to work to deadlines and under pressures whilst giving attention to
details.
Initiative,
flexibility and willingness to work extra hours or spend period of time in
the field.
Driving
license and experience
Team
player
Good
computer skills.

9. Logistics Officer
(Procurement, Supplies & Fleet Management)

Location: Mahama Camp, Kirehe District,
Rwanda

Salary: Competitive

Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION

Level: National D2

Oxfam purpose: To work with others
to find lasting solutions to poverty and suffering.

REPORTING LINES:

Post holder reports to: Oxfam
Logistics/Operations Officer

Staff reporting to this post: 1 Logistics
Assistant, Drivers

DIMENSIONS:

Manages
people, procedures and processes.
Monitors
performance of team or external contacts and gives advice / guidance to
managers in a specialist area.
Objectives
are set within well-defined limits although some adaptation on day-to-day
issues may be required.
Problems
may vary but solutions can be defined from previous experience with
judgement being required to choose and apply the most appropriate
solution.
Regular
communication is normally is done through immediate manager but some posts
require a broad range of communication (including negotiation) internally
and externally.

KEY RESPONSIBILITIES:

Procurement & Supplies:

To
work with the Logistics Operations/Logistics Officer in the
procurement of goods and services based on authorised requisitions and in
line with Oxfam GB logistics, purchasing and supply policy.

& donor procedures; this includes
liaison with Kigali Logistics team on purchase of goods & services that are
not locally available

To
provide support to the programme teams in supply planning and
thus enhance timely delivery of goods & services while ensuring
that all transactions are carried out in a transparent, fair and
accountable manner.
To
ensure continued good relations with suppliers, ensuring that Supplier
Relationships are managed/maintained at all times in a professional manner
and that Service Level Agreements are accurately monitored and reported
on.
Ensure
that regular checks are carried out on price comparisons and that
materials/items costs are monitored effectively.
Ensure
visibility of information (RQ Tracking, Supplier Database, Cost Database)
by providing electronic updates to key programme staff on a regular basis.
To
ensure that suppliers provide proper documentation in a timely manner for
goods and services provided to Oxfam.

Establish
and maintain good contact with other organisations, including UNHCR, in
relation to the areas covered in this JP.
Provide
appropriate support to the Logistics Assistant within your line
management to ensure that responsibilities entrusted to him/her are
delivered according to the required standards; this includes
identifying training needs, mentoring/couching

Vehicles/Fleet management:

Take
lead on the day to day assessment of vehicle requirements for the
team and advise the Operations/Logistics Officer accordingly
Ensure
vehicle management routines are in place and monitored thus ensuring
appropriate and efficient use of Oxfam owned and hired vehicles
Lead
on the management external transport contractors ensuring transparency
& accountability in the contracting processes, proper monitoring of
their documentation (including payments) and that such vehicles meet the
standards required for Oxfam use
Direct
management of the drivers (for vehicles and tractors) ensuring that
they have the support required to perform their duties and
that vehicle service and repairs are done whenever due or as
required
Ensure
that all hired/rented drivers are managed according to the guidelines and
that all paperwork is ready for submission on a monthly basis to enable
timely payment of salaries
Ensure
monthly and weekly reports are submitted in timely manner to the
Operations/Logistics Manager.

OTHER

As
and when need arises, gap fill in any other logistics related functions at
this or higher levels.

SKILLS AND COMPETENCE:

Relevant
degree or diploma and or professional qualifications in Logistics e.g.
supply, warehousing or fleet management.
Diplomacy,
tact and negotiating skills.
Team-working
skills.
Flexibility
under pressure and in response to changing needs.
Attention
to detail and excellent numeric skills.
Minimum
3 years working within a humanitarian context.
Minimum
3 years logistics/purchasing experience.
Good
written and spoken English.
Ability
to keep clear and concise records.

OTHER:

Uphold
Oxfam Values at all times.
Proactive
and risk mitigation drive.
Self-confidence,
maturity & ability to co-operate with a wide variety of people
Personal
commitment to working as reliable, honest, & trustworthy member of a
team. Ability to work effectively in a culturally diverse organisation.

How to apply:

This opportunity is for a dedicated and
highly motivated professional, with a strong commitment to Oxfam’s values and
beliefs. If you meet the criteria outlined above, please apply online attaching
your application letter and CV, with contact details of your most recent line
manager as part of your referees.

Use this email to apply: kigalijobs@oxfam.org.uk

The closing date for this vacancy
is Friday, 9th October 2015.

N.B: We recruit as we receive the
applications.

Only shortlisted applicants will be
contacted.

Please note that we are an equal
opportunities organisation and we strongly encourage applications
from qualified female and disabled candidates.

We are committed to ensuring diversity
and gender equality within our organization.