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Oxfam,Various Jobs Vacancies in Rwanda

Othuke Andrew Akpeli359 mins
Humanitarian Adverts
BACKGROUND:
As a result of the electoral violence
in Burundi, a large number of refugees have crossed into Rwanda and are
settled/living in various sites, the majority of them living in Mahama Camp
while others are living in Kigali, Bugesera, Nyagatare, Nyanza and Huye.

Mahama Camp, where Oxfam is operational
hosts up to 43,000+ Burundi refugees who have been registered and are now
settled there where they share their available resources/facilities. Oxfam has
signed a partnership agreement to work in Mahama and through the existing sector
coordination; Oxfam will deliver a WASH programme which is aimed at reducing
the vulnerabilities and suffering of the Burundi refugees in Mahama Camp 
through the provision of basic WASH needs and other essential services.
We are currently recruiting for an
experienced Rwandans national for the following positions:
1.    MEAL  Officer
1
Location: Mahama Camp, Kirehe District,
Rwanda
Salary:  Competitive
Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION
Level: National D1
Oxfam purpose: To work with others
to find lasting solutions to poverty and suffering.
Job purpose: To ensure the
implementation of a complete and coordinated MEAL of the Oxfam response
programme. The MEAL officer will support the program teams and partners (if
any) working on the Humanitarian Programme in Rwanda to define and implement a
coordinated mechanism, based on the proposed Minimum MEAL standards, in an
efficient manner.
Reporting lines:
Post holder reports to:  HumanitarianProgramme
Coordinator, with matrix management by the Country Programme MEAL Coordinator.
DIMENSIONS:
  • Delegated
    authority to supervise junior staff and/or volunteers and delegated
    projects/activities.
  • Problems
    vary and include a combination of routine and some complex.
  • Work
    pattern is a mixture of reactive and project work.
  • Required
    to make sound judgements regularly within agreed processes using a good
    understanding of the team and the facilities of the team.
  • Communication
    is largely with internal staff, (including internationally) also with some
    external contacts and target audiences to support operational work.
  • Analysis
    and communication of some complex information at a simple level is
    required to a wide audience to promote and influence.
 KEY RESPONSIBILITIES:
MEAL System development and
implementation:
  • Work
    with Humanitarian program staffs and the Country Programme MEAL 
    Coordinator in designing the tools on MEAL and in implementing the MEAL
    plan at each field location.
  • Develop
    MEAL system for Humanitarian Projects  and ensure effective
    Implementation and management,
 Quality Monitoring
  • Work
    closely with the  Humanitarian programme team to develop Programme
    Quality Benchmarks
  • Use
    process, output and outcome level quality Benchmarks as reference to
    undertake field monitoring visits, focusing on program quality aspects,
    discuss with relevant staff and share reports with relevant colleagues
  • Work
    with the programme team to develop data collection tools
Data gathering, Information management
and reporting:
  • Prepare
    a clear data collection plan in discussion with the technical team and
    lead on all field data collection exercises, data management and analysis
  • Analyze
    the data, together with the project team, and share them in the required
    format.
  • Contribute
    in timely and quality reporting on Humanitarian Projects
  • Producing
    clear and quality reports that demonstrate accountability and learning to
    the Donors.
Accountability:
  • Assist
    the project team in strengthening the accountability mechanisms at project
    level
  • Setting
    up and managing complaint and feedback mechanism for the project
Review, reflection and learning:
  • Assist
    the project team and partners in documenting lessons learnt
  • Collecting
    best practices, case studies and Most Significant Change Stories which
    demonstrate qualitative and quantitative changes over the period.
  • Conduct
    reviews, learning events at project locations.
  • Lead  
    Programme  quality and Monitoring Review sessions
  • Ensure
    the analysis of the information collected, the production of materials as
    well as the dissemination among stakeholders.
Other:
  • Delivering
    any other responsibility assigned by the line manager.
SKILLS AND COMPETENCE:
  • University
    degree in statistics or relevant social sciences, with M&E skills,
  • At
    least 3 years experience of work in emergency or development context
    projects with Monitoring, Evaluation, Accountability and Learning skills.
  • Good
    knowledge in Monitoring, Evaluation, Accountability and Learning.
  • Fluent
    in written and spoken English and French and Kinyarwanda.
  • Experience
    of working in a multicultural team.
  • Excellent
    coordination skills.
  • Strong
    commitment to gender equality and social justice.
  • Excellent
    communication and interpersonal skills.
  • Proven
    Knowledge of computerised systems; high degree of computer literacy and
    word processing and
  • Spreadsheet/Excel
    skills, SPSS and Stata software’s.
  • Ability
    to work under pressure, ability to prioritize and commitment to meet
    deadlines.
  • Systematic
    and organised in approach, with ability to work on own initiative.
  • Experience
    in and the ability to train people.
  • Gender
    and cultural sensitivity, commitment and an understanding of the values of
    Oxfam and the principles of equal opportunities.
  • Potential
    and flexibility of attitude to learn.
  • Good
    sense of humour
  • Strong
    capacity and creativity in leading and facilitating participatory
    methodologies to meaningfully engage beneficiaries and receiving their
    feedback, including children and Women.
  • High
    degree of flexibility to carry out other actions if the need arises
 2. Public Health Engineer
Officer
 Location: Mahama Camp, Kirehe
District, Rwanda
Salary:  Competitive
Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION
Level: National D2
Oxfam purpose: To work with others
to find lasting solutions to poverty and suffering.
Job purpose: To provide technical
oversight, implementing, and supervising water and sanitation construction for
WASH program activities in Mahama camp
REPORTING LINES:
Post holder reports to: PHE Team Leader
Staff reporting to this post:  Public Health
Engineer Assistant
DIMENSIONS:
  • Implement
    and supervises the water and sanitation work of contractors, partners and
    junior staff within Maham camp Oxfam programme;
  • Required
    to make sound judgements regularly within agreed processes using a good
    understanding of the team and programme work;
  • Communication
    largely with internal and partner staff and also with some external
    contacts to support operational work;
  • Contributing
    to programme budget planning and monitoring processes;
  • Ensures
    the effective planning and delivery of project outputs and / or defined
    areas of programme, including working with partners.
  • Makes
    complex technical information accessible and useable by non-specialist
    within a defined area.
 KEY RESPONSIBILITIES:
  • Supervise
    and monitor the construction and of water supply infrastructure and
    sanitation facilities;
  • Ensure
    that technical support including on- the job technical training are
    provided at the appropriate time;
  • Ensure
    an integrated approach to attain sustainability and cost effective, work
    very closely with PHP to ensure integrated programme approach is in place;
  • With
    other stakeholders to design-monitoring systems to be used throughout the
    programme;
  • Represent
    and attend field base WASH meetings;
  • Work
    in close collaboration with partners and all stakeholders to ensure that
    participatory approaches are used throughout the implementation process;
  • Assist
    in administration and general management work of the programme where necessary;
  • Assists
    the partner in identifying their training needs and facilitate appropriate
    training to enhance local capacity and programme sustainability;
  • Undertake
    frequent site visits to supervise and assist in implementation of the
    activities and take appropriate measures to tackle operation problems
    affecting the implementation processes and quality of the intervention;
  • To
    ensure that work is carried out in a way that is sensitive to the
    community needs and gender issues. In particular to promote the full and
    equal participation of women in all aspect of the work and to ensure that
    Oxfam’s programme is an opportunity for community cohesion and harmony
    rather than division;
  • To
    ensure that all programmes take gender issues fully into account. This
    includes the introduction of mechanisms to enable women to participate in
    decision-making around public health engineering issues;
  • Provide
    and co-ordinate the compilation of regular project reports where
    necessary, relating to progress made in both water, sanitation, with focus
    on objectives, obstacles and possible solutions, together with future
    plans and recommendations where necessary; and
  • Ensure
    that partner agency planned activities are implemented as per the
    activities schedules with the highest technical quality / competency.
    • Carry
      out any other necessary duties in agreement with line manager.
 SKILLS AND COMPETENCES:
Essential:
  • BSc
    Degree in civil or mechanical engineering;
  • Strong
    experience in technical water and sanitation programmes and the ability to
    implement, monitor and evaluate them;
  • Sound
    knowledge on community development;
  • Good
    experience in working with partners/line ministries and local government;
  • Capacity
    building skills: ability to inspire, motivate, train and support partners;
  • Assessment,
    communication, co-ordination and analytical skills;
  • Good
    oral and written facilitation and reporting skills;
  • Diplomacy,
    tact and negotiation skills;
  • Leadership
    and staff management skills;
  • Flexibility
    and ability to work under pressure and deadlines in changing situations;
  • Proven
    knowledge and experience of computerised systems, preferably with
    accounting packages as well as intermediate Excel skills;
  • Ability
    to manage competing tasks; ability to prioritise and produce high level
    output consistently.
  • Strong
    commitment to equal opportunities and gender equity
  • Fluency
    in written and spoken English, and a local language spoken by the refugees
    in Mahama camp will be desirable.
  • Willingness
    to reside in Kirehe district
 Desirable:
  • Experience
    working with local government
 3.    Public
Health Engineer Assistant
 Location: Mahama Camp, Kirehe
District, Rwanda
Salary:  Competitive
Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION
Level: National E1
Oxfam purpose: To work with others
to find lasting solutions to poverty and suffering.
Job purpose: To support the
quality delivery of Oxfam’s WASH emergency programme in Mahama camp, Kirehe
district.
REPORTING LINES:
Post holder reports to: Public Health
Engineer Team Leader
DIMENSIONS:
  • This
    position focuses on the realisation of well-defined technical activities
    within objectives set by the post holder’s manager with some routine
    reactive work in response to specific requests
  • This
    reactive work requires common sense to make judgments about managing time
    and priorities but also contributes actively to improving the programme’s
    work, procedures and systems
  • The
    post holder will impact mainly within his/her own team and within the
    local context.  Planning is usually short-term and reporting is
    adapted in consequence.
  • The
    post holder will occasionally need to influence his/her own team, partners
    or local communities
  • The
    post holder will manage moderate amounts of cash and/or equipment
  • This
    position includes some supervision of contractors / partners /other
    employees / community labourers as well as small projects/processes
  • Communicates
    widely within the unit or department, with some wider Oxfam contacts
    and/or external contacts within a defined area.
 KEY RESPONSIBILITIES:
 Construction of WASH
structures in target communities
  • Carry
    out and monitor the construction, installation and/or repair of water
    points, pipelines, tapstands, latrines, laundry slabs, and other water and
    sanitation infrastructure.
  • Organise
    casual labour and contractors to build structures;
  • Monitor
    progress of construction, identify any challenges and suggest solutions to
    the Team Leader;
  • Systematically
    collect and analyse relevant data on the construction and progress of
    structures and report implementation progress and emerging needs and
    issues in a timely fashion;
  • Carry
    out regular quality control, ensuring that implementation follows
    structure designs approved by the Team Leader; and
  • Raise
    supply requests and receive supplies in a timely manner, following Oxfam
    GB and respective donor requirements.
 Relations with communities
  • Communicate
    regularly with communities, ensuring a system is in place to get feedback
    on process and impact of the programme;
  • Train
    relevant community structures on the operation and maintenance of
    facilities constructed; and
  • Provide
    timely reports to line manager on all training activities following
    Oxfam’s timelines and templates.
 Other responsibilities
  • Ensure
    that Oxfam’s gender policy, protection approaches and code of conduct are
    upheld in day-to-day work and especially when working with communities;
  • Represent
    Oxfam to communities and other development stakeholders in target areas;
  • Coordinate
    with Oxfam Implementing Partner staff and other relevant stakeholders in
    operational areas;
  • Ensure
    that work meets minimum Oxfam standards and adheres to Oxfam’s emergency
    guidelines and protocols; and
  • Carry
    out any other necessary duties in agreement with line manager.
 SKILLS AND COMPETENCES:
Essential:
  • Certificate
    or higher in civil, construction or mechanical ;
  • Previous
    experience of implementing and monitoring water and sanitation
    construction, installation and/or repair activities: water points,
    hand-pumps, latrines,  and other water and sanitation infrastructure;
  • Community
    mobilisation skills ;
  • Ability
    to explain basic technical information to an audience with no technical
    background;
  • Monitoring
    skills for construction, operation and maintenance of water and sanitation
    infrastructure;
  • Strong
    commitment to equal opportunities and gender equity;
  • Fluency
    in written and spoken English, and a local language spoken by the refugees
    in Mahama camp will be desirable.
  • Willingness
    to reside in Kirehe district
 4.    Public
Health Promotion Officer
Location: Mahama Camp, Kirehe District,
Rwanda
Salary:  Competitive
Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION
Level: National D2
Oxfam purpose: To work with others
to find lasting solutions to poverty and suffering.
Job purpose: To enable Oxfam to
respond quickly to the Public Health Promotional requirements of the emergency
response.
The work may involve, in an immediate
stage, the assessment of the hygiene promotional needs that will target mainly
reduction of cholera, or any other public health related diseases spread as
well as building the capacity of the communities to better reach and alleviate
the plight of the people affected by the emergency.
REPORTING LINES:
Postholder reports to:  PHP Team
Leader
Staff reporting to this post:  PHP Assistants
DIMENSIONS:
  • Most
    tasks are well-defined technical activities within partner MOU and
    objectives set by manager with some routine reactive work in response to
    requests.
    • Contribute
      to and influence operational planning.
  • Strong
    communication and negotiation skills and the ability to influence and
    inspire confidence in others in diverse working environments.
  • Ability
    to synthesise  public health promotion information to its accessible
    and useable by non-specialists
  • Develop
    a shared analysis of local issues, contacts and key players
  • Impact
    and influence within the team and Oxfam allocated camp and foster strong
    external relations with other agencies responding in target area
  • Supervising
    resources within defined boundaries or a specialist area, which may
    include people and assets.
 KEY RESPONSIBILITIES:
Programme implementation
  • As
    part of a multi disciplinary team, carry out assessment of the public
    health risks and analysis of the threats to life, health and dignity faced
    by the refugees in Mahama camp.  Make recommendations for actions
    which are consistent with Oxfam’s policies and guidelines.
  • Work
    closely with engineering colleagues (PHEs) to implement and monitor
    Oxfam’s water, sanitation and hygiene promotion (WASH) interventions
    ensuring an integrated approach to the public health needs of programme
    activities.
  • Organise
    and conduct training for the identified volunteers which may include
    hygiene promotion volunteers, water and sanitation committees, etc as
    applicable or as decided by the project
  • Ensure
    that where possible an empowering approach to working with communities is
    employed.
  • In
    collaboration with other actors develop necessary materials including IEC
    materials relevant to context and needs
  • Depending
    on the situation, the post holder may be asked to perform other tasks as
    requested by the Response Team Leader
 Programme approach
  • Ensure
    that all work is carried out in a way that is sensitive to community needs
    and gender issues. In particular to promote the full and equal
    participation of women in all aspects of the work and to ensure that
    Oxfam’s Programme is an opportunity for peace making, rather than
    community division
  • Ensure
    that the programme is accountable to beneficiaries through promoting their
    participation providing them with information about programme activities
    and ensuring the beneficiary feedback is used effectively to adapt
    programme 
  • Ensure
    that work aims to meet Minimum Standards and adheres to Oxfam’s emergency
    guidelines and protocols including Minimum Requirement (MR) in WASH and
    Core Humanitarian Standard
 Programme monitoring and
reporting
  • Work
    closely with MEAL officer, to implement context appropriate MEAL
    activities and ensure that data collected is timely analysed and reported
    to inform programme progress and management action/decision
  • Write
    regular reports adhering to OGB reporting formats at agreed intervals
 Staff management
  • Participate
    in recruitment and supervision of public health promotion
    assistants.  This may involve the writing of job descriptions, work
    schedules, training plans, performance objectives setting  and
    appraisals
  • Carry
    out informal and formal training sessions and evaluate the impact of this
    training
  • Develop
    work plans with staff to ensure effective implementation of the programme
 SKILLS AND COMPETENCE:
Essential
  • Relevant
    qualification, degree/diploma certificate  in public health promotion
    or other relevant areas (e.g. community development, adult education)
  • At
    least 3 years practical experience in appropriate community health and
    environmental programmes.  Some of this time should have been in
    emergency refugee programmes.
  • Experience
    and understanding of community mobilisation in relation to water and
    sanitation activities in humanitarian programmes
  • Demonstratedexperience
    of programme integration and commitment to humanitarian principles and
    action to crosscutting issues including gender, diversity, HIV and AIDS
    into public health promotion programme,
  • Strong
    assessment, analytical, planning, negotiation, oral and written reporting
    skills.
  • Ability
    to work under pressure and in response to the changing needs
  • Good
    spoken and at least fair written English, and the ability to communicate
    fluently local language and one other commonly used language will be
    highly beneficial (e.g. Swahili and French)
 Other:
This job description is not
incorporated in the employment contract.  It is intended as a guide and
should not be viewed as an inflexible specification as it may be varied from
time to time in the light of strategic developments and following discussion
with the post holder.
 5.    PUBLIC
HEALTH PROMOTION ASSISTANT
 Location: Mahama Camp, Kirehe
District, Rwanda
Salary:  Competitive
Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION
Level: National D2
Oxfam purpose: To work with others
to find lasting solutions to poverty and suffering.
Job purpose: To enable Oxfam to
respond quickly to the Public Health Promotional requirements of the emergency
response.  The work may involve working directly and building the capacity
of the communities to reduce public health related diseases spread and
alleviate the plight of the people affected by the emergency.
REPORTING LINES:
Postholder reports to:  PHP Officer
Staff reporting to this post: Community volunteers
DIMENSIONS:
  • Most
    tasks are well defined within objectives set by the manager and include
    some routine reactive work but pro-activeness and flexibility to changes
    required.
  • Work
    patterns are mainly routine but proactiveness and flexibility to changes
    required;
  • Reactive
    work requires common sense to make judgments about basic adjustments to
    the jobholders own routine but also contributes to improvement of the
    programme.
  • Impact
    is mainly with own team. Planning usually short-term. Occasionally needs
    to influence own team and community volunteers;
  • Supervising
    resources within defined boundaries including volunteers and assets.
 KEY RESPONSIBILITIES:
Programme implementation
Assessment and Programme implementation
  • Assist
    in assessments and baseline studies (if applicable) in order to identify
    WASH-related health risks and priorities.
  • Collect
    and record qualitative and quantitative data from communities covered by
    the response.
  • Contribute
    in developing work plans and program activities.
  • Work
    closely with other sectoral teams to ensure an integrated approach is
    applied in addressing gender, protection and advocacy needs of the
    beneficiaries.
  • Mobilise
    community level authorities, community influencers and
    volunteers   in the area covered and develop community action
    plan to break the transmission of WASH related diseases
 Programme approach
  • Ensure
    that all work is carried out in a way that is sensitive to community needs
    and gender issues. In particular to promote the full and equal
    participation of women in all aspects of the work and to ensure that
    Oxfam’s Programme is an opportunity for peace making, rather than
    community division
  • Ensure
    that the programme is accountable to beneficiaries through promoting their
    participation providing them with information about programme activities
    and ensuring the beneficiary feedback is used effectively to adapt
    programme 
  • Ensure
    that work aims to meet Minimum Standards and adheres to Oxfam’s emergency
    guidelines and protocols including Minimum Requirement (MR) in WASH and
    Core Humanitarian Standard
 Programme monitoring and
reporting
Monitoring & Data Management:
  • Conduct
    regular meetings, FGDs and other participatory methods to collect
    information needed for programme development and planning
  • Be
    the focal person for gathering information documentation in the designated
    community  level
  • Carry
    out any other necessary monitoring and data management duties in agreement
    with line manager.
    • Work
      closely with MEAL officer, implement context appropriate MEAL activities
      and as well as setting up and running of relevant complaint and feedback
      mechanisms.
  • Provide
    weekly update reports (including data collected, minutes from meetings,
    and key achievements for the week)
 Staff management
  • Participate
    in selection and training of public health refugee volunteers. 
  • Supervise
    the community health volunteers in defined geographical area.
 SKILLS AND COMPETENCE:
Essential
  • Relevant
    qualification, degree/diploma certificate in public health promotion or
    other relevant areas (e.g. community development, adult education)
  • Previous
    experience of working directly with communities though you may not have
    emergency experience and may have limited knowledge and experience of
    environmental health and hygiene issues.
  • Experience
    and understanding of community mobilisation in relation to water and
    sanitation activities
  • Understands
    different approaches to community mobilisation and Information, Education
    and Communication (I.E.C.)
  • Skills
    in documentation and dissemination of information
  • .Ability
    to work under pressure and in response to the changing needs
  • Good
    spoken and at least fair written English, and the ability to communicate
    fluently local language and one other commonly used language will be
    highly beneficial (e.g. Swahili and French)
 Other:
This job description is not
incorporated in the employment contract.  It is intended as a guide and
should not be viewed as an inflexible specification as it may be varied from
time to time in the light of strategic developments and following discussion
with the post holder.
 6.    Finance
Officer
 Location: Mahama Camp, Kirehe
District, Rwanda
Salary:  Competitive
Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION
Level: National E1
Oxfam purpose: To work with others to
find lasting solutions to poverty and suffering.
Job purpose: To ensure accurate,
timely and reliable financial information produced in the programme, through
efficient management of the financial information and  to work closely
with Programme Manager in assisting Project Managers in the budgeting and
budget monitoring processes.
REPORTING LINES:
Post holder Report to: Programme
Co-ordinator
Staff reporting to this position: Accountant
DIMENSIONS:
  • Handling
    queries (general) – wide-ranging internal and external, including detailed
    information.
  • Supervisor
    of day-to-day processing – problem solving.
  • Advice
    at a detailed level.
  • Contributing
    to procedures and strategy.
  • Project
    work.
  • On
    the job training – provision of training.
  • Problems
    will vary but usually have established solutions.
  • Manages
    own time to achieve departmental objectives.
 KEY RESPONSIBILITIES:
  • To
    support the Programme Co-ordinator and the Programme teams to develop all
    Programme budgets
  • To
    monitor Programme budgets and expenditure and prepare monthly management
    information to the Programme team.
  • Process
    all financial transactions incurred at the programme, ensuring that they
    are valid and are adequately supported.
  • Prepare
    financial reports of all transactions for submission to Head Office in
    Kigali to strict deadlines.
  • Maintain
    proper records and files of all financial transactions relating to the
    Programme
  • Prepare
    monthly cash flows for the Programme
  • Support
    Programme partners (should there be any) to develop and maintain proper
    financial systems and records
  • Record,
    manage and follow up on all outstanding staff floats, debtors and
    creditors, and also perform reconciliation’s on balance sheet accounts
  • Act
    as the key focal point of the Programme on all financial queries
  • Any
    other duties as shall be assigned by the Line Manager from time to time
 SKILLS AND COMPETENCE:
  • 3
    years accounting experience preferably in an NGO
  • First
    Degree and recognized accounting qualification
  • Knowledge
    and understanding of project budgeting, monitoring and reporting
  • Knowledge
    and experience of computerised accounting systems
  • Demonstrable
    numeracy and computer skills
  • Effective
    time management
  • Ability
    to work under pressure, meet deadlines and show initiative
  • Result
    Oriented.
  • Analytical
    thinking and critical thinking.
  • Supporting
    others and team spirit.
 OTHER:
  • Adaptable
    and Flexible.
  • Interpersonal
    skills.
  • Diplomacy
    and tact.
  • Respect
    for others and good listening skills.
  • Good
    communication Skills and information sharing.
  • Ability
    to travel from time to time. .
  • Ability
    to learn given the chance.
  • Fluent
    in English, French and Kinyarwanda
 7.    Logistics
Assistant (Warehousing)
 Location: Mahama Camp, Kirehe
District, Rwanda
Salary:  Competitive
Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION
Level: National E2
Oxfam purpose: To work with others
to find lasting solutions to poverty and suffering.
Job purpose: To provide logistics
support for Oxfam Humanitarian Programme in Rwanda through day to day
supervision and direct implementation of activities within the warehousing
function of the programme.
REPORTING LINES:
Post holder reports to: Logistics Officer
(Warehousing, Assets, Communications & security)
Staff reporting to this post:  2 Stores
Assistants (if recruited)
 DIMENSIONS:
  • An
    assistant to the Logistics Officer and carries out tasks within guidelines
    laid down by the manager. Deputises the Logistics Officer in all matters
    relating to the warehouse management – conforming to standards and
    procedures / best practice needed in a well managed and efficient
    warehouse.
  • Tasks
    are usually routine but will require the use of initiative and/or basic
    planning.
  • Responsible
    for proper use of equipment by others with due regard to health and safety
    standards and guidelines.
  • Responsible
    for supervising three staff members.
  • Required
    to gather information and give information to supervisors, managers and
    occasionally external contacts.
  • Impact
    is wider than just own team or process – potential impact on programme
    countrywide
  • Contributes
    to improvements in systems and processes.
 KEY RESPONSIBILITIES:
Stocks
  • Take
    leadership in coordinating with the procurement team to ensure that there
    is proper linkage in terms of systems, procedures and material verification
    as specified in the Purchase orders.
  • Manage
    and supervise the Stores Assistants and ensure that responsibilities
    entrusted to them are delivered according to the required standards.
  • In
    coordination with the Logistics Officer (Procurement) ensure that all
    goods delivered from Nairobi are properly referenced and linked to
    Requisitions and Request Orders, Purchase Orders and are well reflected on
    all waybills.
  • Ensure
    that the concerned programme staff are duly informed (in a written form)
    of all arrivals of goods in stores. 
  • Take
    leadership in ensuring that goods/l materials arriving at the warehouse
    conform to specify requirements and that are stored safely/securely and
    organised in an countable manner according to specific sectors of the
    programme.
  • Ensure
    that standards operating procedures are maintained by the Stores Assistant
    and that Goods Received Notes, stock requests & waybills are issued
    for all materials in their custody; and that Bin cards are updated
    promptly and accurately in line with the existing projects.
  • Follow
    up on despatches to the field, making pre-assessment on storage needs and
    periodic monitoring on safety and usage to minimise losses and enhance
    accountability.
 Documentation and reporting:
Work Closely with the Logistics Officer
(Warehousing) to institute proper visibility of warehouse operations making
sure that it is accountable, consistent and systematic by :
  • Ensuring
    that Authorised Stock Requests are produced for stock issues.
  • Ensuring
    that paperwork is filed in an orderly, secure and easily accessible
  • Carrying
    out weekly and monthly stock verifications, and update stock records.
  • Compiling
    regular stock reports and stock reconciliation, and ensure that
    discrepancies in stock levels are reported to the line manager.
  • Producing
    monthly stock reports for dissemination to the Logistics Officer for
    review before submitting to the  Logistics Manager and other Program
    Staff
 Other duties
  • Organise
    the manual loading and unloading of vehicles when necessary.
  • Ensure
    that paper work for casual workers payments are properly verified and
    signed off before submission for payments
  • Ensure
    that all health and safety procedures are understood and followed by all
    warehouse staff.
  • Monitor
    the security needs/arrangements of the warehouse and the stock and alert
    your line manager of any matters arising.
Keep truck of the maintenance
requirements of the warehouse building and all equipment and alert your line
manager as and when need arises.
 SKILLS AND COMPETENCE:
Essential
  • Good
    general level of education including numeracy and literacy and
    understanding and experience of the technical aspects of warehouse
    management.
  •  Thorough
    knowledge of warehouse management, and store keeping techniques, including
    basic administration.
  • 3
    years experience in managing a warehouse.
  • Ability
    to detect fraud and/or misappropriation.
  • Able
    to work independently using use own initiative.
  • Good
    interpersonal and team working skills.
  • good
    knowledge of MS Excel and MS Word
Desirable
  • Previous
    experience of working in an NGO environment
  • Knowledge
    in the use of computer databases.
Practical experience of use of
communication equipment, including HIF and VHF radios
 8.    Logistics
Assistant (Procurement & Fleet Management)
Location: Mahama Camp, Kirehe District,
Rwanda
Salary:  Competitive
Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION
Level: National E1
Oxfam purpose: To work with others
to find lasting solutions to poverty and suffering.
Job purpose: To provide logistics
support for Oxfam Humanitarian Programme in Rwanda, through day to day
supervision and direct implementation of activities within the procurement and
fleet management function of the Programme.
REPORTING LINES:
Post holder reports to: Logistics
Officer   (Procurement & Fleet Management)
KEY RESPONSIBILITIES:
Procurement
  • In
    charge of raising the necessary procurement documentation and ensure that
    the necessary validation and authorization are entered in a timely manner.
  • Responsible
    for sending out requests for quotations whenever required and ensuring
    that such information is availed to the tender committees for analysis in
    a timely manner.
  • To
    continuously update the requisition-tracking sheet each time a requisition
    has been accepted by logistics and at any stage of the procurement
    process.
  • Ensure
    that  procurement documents are properly filled and accessible as and
    when required
  • To
    maintain an up to date list of suppliers and accurate prices and costing
    of all items
  • To
    work closely with the Log Assistant (warehousing) to ensure that 
    goods delivered are properly linked to requisitions
Fleet Management
  • As
    delegated take up this responsibility  to ensure that  requests
    from the programme staff are adequately addressed
  • Provide
    hands on support to the drivers as and when needed  to ensure that
    the vehicle movement logbooks are always updated
 SKILLS AND COMPETENCE:
  • Posses
    a Diploma in Logistics related field, procurement, Purchasing and supplies
    management etc
  • 3
    years significant work experience in a busy logistics environment,
    including communications systems and warehousing preferably with an
    international non-governmental organization.
  • Demonstrable
    experience in record keeping, administration and numeric skills
  • Knowledge
    and experience of service provision and purpose of logistics systems as a
    support function.
Ability/Skills
  • Strong
    organizational and planning skills
  • Ability
    to keep accurate records
  • Excellent
    communication skills including spoken and written English: ability to keep
    teams up to the date with relevant information and produce timely reports.
  • Must
    have the experience of working in the security organs / wireless
    communications system with the good sense of hearing and technical
    abilities to provide simple maintenance.
  • Ability
    to work to deadlines and under pressures whilst giving attention to
    details.
  • Initiative,
    flexibility and willingness to work extra hours or spend period of time in
    the field.
  • Driving
    license and experience
  • Team
    player
  • Good
    computer skills.
 9. Logistics Officer
(Procurement, Supplies & Fleet Management)
Location: Mahama Camp, Kirehe District,
Rwanda
Salary:  Competitive
Duration: 3 MONTHS WITH POSSIBILITY OF
EXTENSION
Level: National D2
Oxfam purpose: To work with others
to find lasting solutions to poverty and suffering.
Job purpose: To provide logistics
support for Oxfam Humanitarian Programme in Rwanda, through day to day
supervision and direct implementation of activities within the procurement and
fleet management function of the Programme.
REPORTING LINES:
Post holder reports to: Oxfam
Logistics/Operations Officer
Staff reporting to this post: 1 Logistics
Assistant, Drivers
DIMENSIONS:
  • Manages
    people, procedures and processes.
  • Monitors
    performance of team or external contacts and gives advice / guidance to
    managers in a specialist area.
  • Objectives
    are set within well-defined limits although some adaptation on day-to-day
    issues may be required.
  • Problems
    may vary but solutions can be defined from previous experience with
    judgement being required to choose and apply the most appropriate
    solution.
  • Regular
    communication is normally is done through immediate manager but some posts
    require a broad range of communication (including negotiation) internally
    and externally.
 KEY RESPONSIBILITIES:
Procurement & Supplies:
  • To
    work with the Logistics Operations/Logistics Officer in the 
    procurement of goods and services based on authorised requisitions and in
    line with Oxfam GB logistics, purchasing and supply policy.
& donor procedures; this includes
liaison with Kigali Logistics team on purchase of goods & services that are
not locally available
  • To 
    provide support to the  programme  teams in supply planning and
    thus enhance timely delivery of goods & services while ensuring 
    that all transactions are carried out in a transparent, fair and
    accountable manner.
  • To
    ensure continued good relations with suppliers, ensuring that Supplier
    Relationships are managed/maintained at all times in a professional manner
    and that Service Level Agreements are accurately monitored and reported
    on.
  •  Ensure
    that regular checks are carried out on price comparisons and that
    materials/items costs are monitored effectively.
  • Ensure
    visibility of information (RQ Tracking, Supplier Database, Cost Database)
    by providing electronic updates to key programme staff on a regular basis.
  • To
    ensure that suppliers provide proper documentation in a timely manner for
    goods and services provided to Oxfam.
  •  Establish
    and maintain good contact with other organisations, including UNHCR, in
    relation to the areas covered in this JP.
  • Provide
    appropriate support to the Logistics Assistant within your line
    management  to ensure that responsibilities entrusted to him/her are
    delivered according to the required standards; this includes
    identifying  training needs, mentoring/couching
 Vehicles/Fleet management:
  • Take
    lead on the day to day assessment  of vehicle requirements for the
    team and advise the Operations/Logistics Officer accordingly
  • Ensure
    vehicle management routines are in place and monitored thus ensuring
    appropriate and efficient  use of Oxfam owned and hired vehicles
  • Lead
    on the management external transport contractors ensuring transparency
    & accountability in the contracting processes, proper monitoring of
    their documentation (including payments) and that such vehicles meet the
    standards required for Oxfam use
  • Direct
    management of the drivers (for  vehicles and tractors) ensuring that
    they have the  support required to perform their duties and
    that  vehicle service and repairs  are done whenever due or as
    required
  • Ensure
    that all hired/rented drivers are managed according to the guidelines and
    that all paperwork is ready for submission on a monthly basis to enable
    timely payment of salaries
  • Ensure
    monthly and weekly reports are submitted in timely manner to the
    Operations/Logistics Manager.
 OTHER
  • As
    and when need arises, gap fill in any other logistics related functions at
    this or higher levels.
 SKILLS AND COMPETENCE:
  • Relevant
    degree or diploma and or professional qualifications in Logistics e.g.
    supply, warehousing or fleet management.
  • Diplomacy,
    tact and negotiating skills.
  • Team-working
    skills.
  • Flexibility
    under pressure and in response to changing needs.
  • Attention
    to detail and excellent numeric skills.
  • Minimum
    3 years working within a humanitarian context.
  • Minimum
    3 years logistics/purchasing experience.
  • Good
    written and spoken English.
  • Ability
    to keep clear and concise records.
 OTHER:
  • Uphold
    Oxfam Values at all times.
  • Proactive
    and risk mitigation drive.
  • Self-confidence,
    maturity & ability to co-operate with a wide variety of people
  • Personal
    commitment to working as reliable, honest, & trustworthy member of a
    team. Ability to work effectively in a culturally diverse organisation.
 How to apply:
This opportunity is for a dedicated and
highly motivated professional, with a strong commitment to Oxfam’s values and
beliefs. If you meet the criteria outlined above, please apply online attaching
your application letter and CV, with contact details of your most recent line
manager as part of your referees.
Use this email to apply: kigalijobs@oxfam.org.uk
 The closing date for this vacancy
is Friday, 9th October 2015.
N.B: We recruit as we receive the
applications.
Only shortlisted applicants will be
contacted.
Please note that we are an equal
opportunities organisation and we strongly encourage applications
from qualified female and disabled candidates.
We are committed to ensuring diversity
and gender equality within our organization.
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