HR Officer
National Level D2 – Fixed Term
contract
contract
Period: 3 months
Based in Kirehe – RWANDA
We are currently looking for a dynamic
and knowledgeable Human Resources Officer who will support the Mahama Refugee
Programme in numerous capacities.
and knowledgeable Human Resources Officer who will support the Mahama Refugee
Programme in numerous capacities.
The post holder will be resp
Recruitment
a)
Support the recruitment processes including, placing adverts, dealing with
responses and correspondence; ensuring prompt long listing and short-listing;
facilitating the interviewing process and taking part in the interviews, as may
be required.
Support the recruitment processes including, placing adverts, dealing with
responses and correspondence; ensuring prompt long listing and short-listing;
facilitating the interviewing process and taking part in the interviews, as may
be required.
b)
Promptly takes up reference checks, initiates pre-employment medical processes,
obtains results and advises the respective managers.
Promptly takes up reference checks, initiates pre-employment medical processes,
obtains results and advises the respective managers.
c)
Prepares contracts and contracts renewals, and keeps management informed of
important dates in staff contracts eg end of contract dates, review dates,
etc).
Prepares contracts and contracts renewals, and keeps management informed of
important dates in staff contracts eg end of contract dates, review dates,
etc).
d)
Ensures that all vacancy bulletins are widely circulated among programme teams.
Ensures that all vacancy bulletins are widely circulated among programme teams.
Managing Systems
a)
Assist in the monitoring of Probationary/Review Periods, performance End of
Contracts; and handling exit processes
Assist in the monitoring of Probationary/Review Periods, performance End of
Contracts; and handling exit processes
b)
Manages staff holidays, sickness absences, TOIL and any other attendance
related issues.
Manages staff holidays, sickness absences, TOIL and any other attendance
related issues.
c)
Maintains an up-to-date and accurate staff database in GOLD.
Maintains an up-to-date and accurate staff database in GOLD.
d)
Ensures that all documentation kept in personal files (paper and electronic) is
maintained and archived in a consistent manner in line with minimum standards
and data protection regulations.
Ensures that all documentation kept in personal files (paper and electronic) is
maintained and archived in a consistent manner in line with minimum standards
and data protection regulations.
e)
Ensures that Exit Interviews are conducted for staff leaving the Mahama
programme; that all assets and/or documents are retrieved; EOC payments made
within the stipulated timeframe; and personal files closed.
Ensures that Exit Interviews are conducted for staff leaving the Mahama
programme; that all assets and/or documents are retrieved; EOC payments made
within the stipulated timeframe; and personal files closed.
f)
Co-ordinates and monitors completion of performance reviews, performance
objectives and personal development plans, and ensures that the necessary data
relating to these processes is promptly entered in GOLD
Co-ordinates and monitors completion of performance reviews, performance
objectives and personal development plans, and ensures that the necessary data
relating to these processes is promptly entered in GOLD
g)
Develops and maintains the monitoring systems for the HIV/ AIDS workplace
policy.
Develops and maintains the monitoring systems for the HIV/ AIDS workplace
policy.
h)
Liaison with the HR manager and Finance to ensure on time payroll
administration, on starters, changes and leavers.
Liaison with the HR manager and Finance to ensure on time payroll
administration, on starters, changes and leavers.
Managing Staff Welfare:
a)
Ensures employee medical records are up to date and maintains confidentiality
as part of Oxfam standards.
Ensures employee medical records are up to date and maintains confidentiality
as part of Oxfam standards.
b)
Ensures that all staff are aware of medical entitlements / services provided
and issued with Vanbreda cards as per OGB policy.
Ensures that all staff are aware of medical entitlements / services provided
and issued with Vanbreda cards as per OGB policy.
c)
Responsible for identification of suitable medical providers in close liaison
with the Kigali Office; manages contracts and SALs with the medical service
providers and ensures that a high quality service is offered.
Responsible for identification of suitable medical providers in close liaison
with the Kigali Office; manages contracts and SALs with the medical service
providers and ensures that a high quality service is offered.
d)
Responsible for the management and monitoring of the medical budget and prompt
settlement of medical bills.
Responsible for the management and monitoring of the medical budget and prompt
settlement of medical bills.
e)
Maintains up-to-date medical database in GOLD
Maintains up-to-date medical database in GOLD
Managing Learning &
Development:
Development:
a) Responsible
for organising, co-ordinating and monitoring staff induction and ensuring that
the first 90 days for a new staff are well managed.
for organising, co-ordinating and monitoring staff induction and ensuring that
the first 90 days for a new staff are well managed.
b)
Ensures that the induction pack is up to date
Ensures that the induction pack is up to date
c)
Develops and maintains a database of training providers and provides
information to programme teams
Develops and maintains a database of training providers and provides
information to programme teams
d)
Co-ordinates internal and external learning and development programmes;
Co-ordinates internal and external learning and development programmes;
e)
Maintains a database of training programmes; and makes periodic updates on
progress to management.
Maintains a database of training programmes; and makes periodic updates on
progress to management.
Gender and Diversity
- Ensure the implementation of Oxfam’s gender and diversity
policies in all aspects of human resource policy and practice.
SKILLS AND COMPETENCE:
- A University degree in Human Resources Management
- · Previous
development or humanitarian work experience, ideally with similar
organisation. - · Competence
in numeracy is essential. - · Fluency in
written and spoken English is essential
- Relevant experience of a three years in humanitarian
emergency scale ups - Extensive
experience of working with INGOs with development and humanitarian
approaches - Strong interpersonal skills and the ability to communicate
clearly both verbally and in writing, coupled with the professional
credibility required to influence and motivate others to achieve results - An ability to form good relationships with teams in difficult
circumstances and over a short time span to ensure that the HR perspective
is taken into account at all levels. - Flexibility and adaptability
- Proven
ability to plan, organise and prioritise work, together with the ability
to remain calm under pressure often in difficult circumstances and not
lose sight of operational priorities. - IT skills are essential as is the ability to use word
processing packages, electronic mail and databases. - Gender and cultural sensitivity, commitment and an
understanding of the values of Oxfam and the principles of equal
opportunities. - Willingness to travel at short notice, and often in difficult
circumstances.
Interested candidates should send their
applications and CVs through this email address: kigalijobs@oxfam.org.uk
applications and CVs through this email address: kigalijobs@oxfam.org.uk
Application deadline is 5th November
2015.
2015.