ALREP is implemented under the supervision of the Office of the Prime Minister. A Programme Management Unit (PMU) operates as the technical and management support unit to OPM with Liaison office in OPM premises in Kampala and a Programme office in Gulu.
Applications are invited from suitably qualified candidates for a vacant post in the Programme Management Unit as specified below:
POST/TITLE: ADMINISTRATIVE ASSISTANT/SECRETARY
NO. OF VACANCIES: ONE (01)
AGE: 30 YEARS & ABOVE
DUTY STATION: GULU
JOB PURPOSE: The Administrative Assistant/Secretary will provide receptionist, secretarial and administrative support services to the programme office.
DUTIES AND RESPONSIBILITIES:
• Manage the day to day operations of the office, including drawing up programmes, activities and appointments, organizing the office, maintaining office tidiness and equipment;
• Provide secretarial services, including drafting correspondences, and typing and formatting reports, manuals and any other documents as requested;
• Prepare and service workshops, meetings and appointments, including making bookings and reservations, organizing materials, producing and distributing documents, making appointments and taking minutes;
• Maintain a central filing system and register of all incoming and outgoing mail and other documents;
• Perform reception duties, including receiving and serving visitors,
• receiving, sorting, and sending surface, air, electronic and postal mail, messages and parcels
• Receive and direct telephone calls and staff messages;
• Any other duties assigned from time to time by the Programme Coordinator
MINIMUM QUALIFICATION &WORKING EXPERIENCE:
• A Ugandan national with at least a Diploma in Secretarial studies or equivalent qualification from a recognized institution;
• Additional training/Qualifications in management or administration is an added advantage;
• At least seven (7) years experience in Secretarial administration in a busy office of a reputable organization.
• Experience in a development project office is an added advantage.
OTHER REQUIREMENTS:
• A self motivated, result- oriented person with impeccable integrity, and with a high sense of duty and willingness to work long and irregular hours;
• Computer literate with proficiency in MS Word, MS Excel, and MS Power-point.
• Excellent interpersonal and communication skills (verbal and written)
SUBMISSION OF APPLICATIONS: Application accompanied by detailed curriculum vitae, copies of certificates and testimonials and at least two competent referees, one of whom MUST be from your current or previous employer should be addressed.
To:The Permanent Secretary Att: ALREP application Office of the Prime Minister Postel Building, 6th Floor Yusuf Lule Road P.O. Box 341, Kampala
To reach him not later than Friday; 27th January 2012 Note: Only short listed applicants will be contacted. Any form of canvassing shall automatically lead to disqualification of a candidate.
Pius Bigirimana,
PERMANENT SECRETARY
