NDI Resident Director of Finance and Administration Job Vacancy in Abuja, Nigeria

The
National Democratic Institute for International Affairs (NDI) seeks a Resident
Director of Finance and Administration (DFA) to manage the financial,
administrative and logistical aspects of NDI’s program in Nigeria, as well as
to oversee the Institute’s multiple subgrant awards. The DFA will be supported
by finance, subgrants, administration, and logistics staff. The DFA will be
based in Abuja, Nigeria and will report
to the Resident Director, with close
communication with DC-based finance and administrative teams.

Finance

Provide oversight of financial
operations in the field for a multi-million-dollar USAID-funded program;
Manage all aspects of
accounting for the Nigeria field office, including the direct supervision
of accounting staff;
Monitor program expenditures,
including monthly field expenses in the range of $150,000 to $300,000, and
report on financial results and cost projections to senior management in
Nigeria and Washington, DC;
Improve existing accounting and
financial systems in consultation with the management teams in Nigeria and
Washington, DC;
Oversee the disbursement of
over $1.5 million in subgrants to local civil society organizations;

Train and mentor NDI’s
Abuja-based accountants on NDI’s policies and procedures, donor grant
compliance requirements, and internal controls;
Oversee compliance with
internal controls and accounting procedures;
Ensure that all financial and
accounting reports are prepared and submitted in a timely manner;
Provide recommendations for
budget realignments and no-cost extensions; and
Review and account for
procurement transactions to ensure adequate supporting documents and
fairness in costings.

Administration

Support the Resident Director
in coordinating day-to-day internal operations of the NDI-Nigeria office;
Liaise with NDI’s DC-based
Central and West Africa and administrative teams to ensure all significant
administrative issues are addressed and resolved in a timely manner;
Provide guidance and counsel to
international and local staff on administrative and human resource matters
in consultation with DC-based human resources staff;
Ensure compliance with national
laws and NDI and donor administrative and reporting requirements, as well
as appropriate implementation of field office policies;
Improve and implement
administrative and human resources systems, in consultation with
Abuja-based senior management and relevant DC-based staff;
Supervise administrative and
support personnel;
Regularly review security plans
and adapt NDI’s practices and profile as necessary;
Serve as a point of contact for
security issues for NDI-Nigeria;
Work with Abuja-based senior
management to determine current and projected recruitment needs and assist
in hiring, training and supervising local staff;
Contribute to the appraisal of
employee performance, address complaints, and resolve problems; and
Act as back-up to the Resident
Director in her/his absence.

Subgrants
Management

Review subgrant budgets and
proposals and evaluate subgrantees’ financial systems and internal
controls to assess risks and develop appropriate monitoring procedures, in
consultation with DC-based subgrant staff;
Monitor and ensure timely
submission of accurate reports by the subgrant recipients; and
Determine needs and design
training modules for training subgrant recipients in record keeping, donor
compliance, and generally accepted accounting principles.

Experience
Required

Bachelors Degree in finance,
accounting, business administration, and/or a related field;
Minimum of fourteen (14) years’
experience in financial management , accounting, grant management, and
administration, preferably for an international NGO working with USAID
funding;
Thorough knowledge of
budgeting, budget oversight, generally accepted accounting principles, and
the practical application of financial systems;
Previous experience with
international grants administration preferred;
Proven ability to design and
implement accounting systems suitable to a challenging and volatile
environment with unreliable and sometimes nonexistent infrastructure;
High level of attention to
detail in all aspects of work;
Cultural sensitivity in working
with US and international staff;
Ability to train and mentor the
professional development of local staff;
Strong written and verbal
communications skills in English;
Ability to work collaboratively
with Washington-based program, accounting and HR staff as well as program
staff in Nigeria;
Experience with accounting
software such as Quicken, word processing, and spreadsheet (Microsoft Word
and Excel preferred). Experience with database creation and management;
Ability to apply discretion and
maintain confidential information;
Ability to analyze and
interpret governmental and organizational rules and regulations, including
OMB Circulars A-110, A-122 and A-133; and
Experience working outside the
US preferred.