Job
announcement:
National
agricultural export development board (NAEB) is a Rwanda public institution
established in 2011 by law no 39/2010 of 25/11/2010. NAEB has a mandate to
develop Rwanda agricultural exports of coffee, tea and horticulture so as to
contribute to the balance of payments of Rwandan economy.
The government of Rwanda has received a grant from IFAD, to enhance the
production of coffee and tea and they export values. The project will be
managed by NAEB under the rural income through exports (PRICE). The PRICE project will run five years. NAEB is therefore seeking to
recruit the following employees to kick-start the operations of the project.
VALUE
CHAIN OFFICERS 4 positions (1 for coffee, 1 for tea, 2 for horticulture)
NAEB Head
office with frequent visits in the project areas.
2 years
renewable upon positive performance assessment with a probation period of 6
months.
The Value Chain Officer reports initially to the PRICE Operational Manager.
S/he works directly with the respective DDG for the related component (Coffee,
Tea or Horticulture & Diversification), providing technical and
institutional support to the implementation of the respective components.
Specifically, s/he will:
? Guide the participatory preparation of the component Annual
Work Plan and Budget (AWPB);
? Provide technical support to project partners in value
chain development, market analysis and capacity building to establish strong
organizational structures and effective marketing systems;
? Provide support to cooperatives and groups with regard to
market orientation;
? Support the establishment and functioning of public
private partnerships (PPPs);
? Support availability of quality and affordable seeds
(planting materials) to farmers;
? Facilitate development of innovations to transform
smallholder production and marketing into sustainable and resilient profitable
enterprises;
? Facilitate empowerment of key actors in the value chain to
operate efficiently and profitably;
? Facilitate systems for the generation and dissemination of
market information;
? Facilitate the establishment and strengthening of producer
and trader associations to increase their bargaining power in the input-output
market continuum;
? Facilitate the establishment and functioning of Value Chain
Coordination Platforms;
? Facilitate the provision of financial, input supply and
other business services to value chain actors;
? Participate in developing and operating the Project M&E
activities and the project learning system (PLS);
Education
?
At least a bachelors degree in the relevant field (agronomy, agriculture,
international rural development), preferably MBA Marketing.
? 3 years of experience in similar jobs specifically in
coffee/tea/horticulture sector; experience in project management,
implementation, M&E, research, value chain development, and business
oriented approach for economic development
? Proven experience working with the private sector to build
and sustain mutually beneficial market linkages, preferably experience working
for the private sector
? Excellent writing skills
? Strong coordination, networking and relationship building
skills
? Excellent communication, presentation and negotiation skills
? Organized, punctual and detail oriented
? Fluent in English or French (reading, writing and speaking)
with very good knowledge of the Second language (French or English). Fluent in
Kinyarwanda.
? Ability to work in team setting, taking initiatives and
performing multiple tasks
? Proficient in use of MS Office (Word, Excel and
PowerPoint).
? Able to travel to project sites
COOPERATIVE DEVELOPMENT OFFICER (1)
The
duration of the contract is for 2 years, renewable following a positive annual
performance evaluation, with a probation period of 6 months.
NAEB Offices with frequent travels inside the project area
The Cooperative Development Officer reports initially to the PRICE Operational
Manager, NAEB. S/he works directly with the Public Private Sector Partnership
Coordinator in NAEB?s Strategic Planning Unit, providing institutional capacity
building support to the implementation of the participating cooperatives and
their apex institutions. Specifically, s/he will:
? Support the participating cooperatives in developing and
implementing efficient and effective internal structures, membership policies,
management procedures, governance and oversight processes;
? Support the participating cooperatives in establishing
appropriate technical and organizational capacities;
? Support the participating cooperatives in establishing
business-oriented operations that offer attractive producer prices and services
to members, and regular and accurate reporting to their members and NAEB;
? Ensure that the service providers working with the
participating cooperatives provide appropriate and high-quality services, as
required by the cooperatives;
? Support the establishment and use of functioning internal
monitoring systems for the participating cooperatives;
? Ensure a functioning linkage between the cooperative and
the service provider reporting and the project learning system (PLS);
? Ensure that informative feedback to the participating
cooperatives is provided from the PLS;
? Support the participating cooperatives in establishing
functioning relationships with private partners, including Public Private
Partnerships (especially in the tea sector);
? Support the participating cooperatives in shaping the
federations and unions to represent their interests (clearly identified by the
cooperatives) at higher levels, to provide useful services to cooperatives, and
to report regularly on activities and progress;
? Ensure that the participating cooperatives are regularly
audited, and that the results of the audits are acted upon;
? Assist cooperatives in linking with financial institutions
like commercial banks, development banks, and finance companies.
Education:
? At least Bachelor’s degree in Rural Development, Economics,
Social sciences, Business Administration (preference will be given to
candidates with a Master’s degree).
? At least three years of working experience with rural
economic institutions.
? In-depth knowledge of cooperative principles, norms, values
and laws.
? Prepared to work in an interdisciplinary team, under
pressure and meet deadlines.
? Fluent in English or French (reading, writing and speaking)
with a very good knowledge of the second language (French or English).
? Fluent in Kinyarwanda.
? Sound computer skills in MS office, email and internet.
ACCOUNTANT (1)
NAEB
offices with occasional visits in the country side.
2 years renewable based upon positive performance assessment on a full time
basis with a probation period of 6 months.
Under the direct supervision of the Chief Accountant, the Accountant will have
the following specific tasks:
? Verification of supplier’s invoices for payment;
? Timely posting of all project accounting vouchers on the
accounting software;
? Exercise proper custody of all posted vouchers and other
accounting documents;
? Verification and checking of bank statements and accounting
software printouts;
? Supervise and direct the accounting and logistical
functions, to ensure efficiency;
? Preparation and submission of periodical financial reports
on deadlines (SPIU/ NAEB and IFAD formats);
? Preparation of Withdrawal Applications;
? Regular spot check of petty cash fund and other
reconciliation reports;
? Timely replenishment of operational account with project
bank account;
? Authorisation of payment vouchers;
? Deputise for the Chief Accountant in his absence;
? Facilitate financial audits and implementation support
missions;
? Regular follow up of smooth functioning of the accounting
software, and make contact with
? ITC staff and software suppliers;
? Submission of account printouts by components to the heads
of components for analysis and comments;
? Give advice to management on accounting and administration
matters;
? Liaise with bankers for bank matters;
? Any other relevant duties as may reasonably be assigned by
the Chief Accountant.
Education
? At least a specialized degree in accounting and finances
from a recognized University.
? ACCA, CPA or MBA in Finance and/or accounting is an
added advantage.
? Practical experience of at least 5 years in a project
financial management unit and acquainted with accounting procedures in the
public administration sector in or with internationally financed projects;
? A previous experience with IFAD procedures and financial
regulations would be an added advantage;
? A good knowledge of computer applications in accounting
such as TOMPRO, PASTEL, SUN would be essential.
? Fluent in English or French (reading, writing and speaking)
with a very good knowledge of the second language (French or English).
? Fluent in Kinyarwanda.
? Used to work under pressure and meet crucial deadlines.
PLANNING AND M&E OFFICER (1)
In Kigali
with frequent travels inside the project area
2 years renewable based upon positive performance assessment and with a
probation period of 6 months
Located in the Directorate for Corporate Services in the Strategic Planning
Unit of NAEB/ the SPIU, the Planning and M&E Officer reports to the PRICE
Operational Manager/ Head of Project Learning System. Being responsible for
development and updating of the M&E system, s/he assists in project
planning and data management. S/he will provide a mechanism for systematic flow
of information on the project’s performance, and assist in institution building
for M&E of NAEB/SPIU. The tasks to be performed by the Planning and M&E
Officer are:
? Developing and establishing a pragmatic and participatory
project learning system (PLS) within NAEB/SPIU to capture input-output data as
well as impact on project objectives, possibly assisted by consultants.
? Identify appropriate monitoring indicators for each
component (gender disaggregated as relevant) and ensure that they are used in
measuring the Project progress;
? Systematic collection of monitoring data provided by
component heads (who will obtain most of it from reports by participating
cooperatives), collation of the information and compilation of quarterly
comprehensive M&E and progress reports;
? Providing feedback to component heads for onward
transmission to the cooperatives;
? Analyzing data (linking inputs to outputs, and outputs to
impact) and preparing analytical reports for project management on implementation
progress, performance and impact;
? Establishing and managing the framework for any baseline
survey;
? Measuring achievements against targets and measuring the
impact of project activities on beneficiaries through agreed indicators and
using both data that flows regularly from the M&E system and additional
data collected through special surveys, participatory workshops with the
beneficiary groups and participatory impact assessment studies that s/he will
organize;
? Coordinating activity planning through AWPBs within
NAEB/SPIU in collaboration with other PRICE staff, and also monitoring
performance of all Project parties;
? Ensuring that all participating institutions and project
officers maintain updated records on their activities and feed this information
into the overall PLS with the close collaboration of the MIS officer;
? Carrying out regular internal evaluations, so as to give
early warning on project performance;
? Developing a simple reporting system in monitoring all
projects’ activities.
Outputs (expected results):
? Simple, efficient and cost effective PLS;
? Planning and budgeting process implemented timely on a
participatory approach and final consolidate project AWPB submitted timely to
MINAGRI and IFAD;
? Quarterly project progress reports available to all project
partners;
? Project impact information regularly updated and available
to all project partners;
? Good communications with all project partners, especially
at local structure levels;
Education
?
At least a bachelors degree in Project Management, Rural
Development, Development or Agricultural Economics, or Business Administration.
? Proven knowledge and practical experience of at least 5
years in project M&E.
? Computer literacy (Microsoft office and statistical
software).
? Communication and result oriented management skills.
? Fluent in English or French (reading, writing and speaking)
with a very good knowledge of the second language (French or English).
? Fluent in Kinyarwanda.
? Prepared to work in an interdisciplinary team, under
pressure and meet crucial deadlines.
Procurement Officer (1)
Location:
In the NAEB offices
2 years renewable upon positive performance assessment with a probation period
of 6 months.
Main Tasks and Responsibilities
? Supervise procurement process in the institution/ Project.
? To prepare and publish the annual procurement plan;
? To prepare bidding documents;
? To publish and distribute invitations to bid;
? To receive and safe keeping of bids;
? To obtain approvals for the award recommendations from
competent authorities;
? To prepare notification of tender award;
? To publish the results of tender;
? Updating the Project procurement plan for each year ensuring
that Project components are ready to receive the goods/services, and that the
required funds are included in the budget;
? Determining the procurement method to be used based on the
size of the package: National Competitive Bidding (NCB), National Shopping (NS)
and Direct Contracting;
? Determining the consultant selection method to be used
based on the size and nature of the assignment: QCBS, CQS, IC;
? Drafting bid notices and standard bidding documents for
inviting and obtaining bids in accordance with IFAD Guidelines;
? Drafting requests for expressions of interest and standard
request for proposals (RFPs) for inviting and obtaining proposals in accordance
with IFAD Guidelines;
? To act as Secretary of Tender Committee;
? assisting in establishing procedures for receiving and
opening of bids/proposals, ensuring adherence to the evaluation criteria
stipulated in the bidding documents/RFPs in a professional and timely manner;
? recording the deliberations of all procurement processes:
bid/proposal openings, evaluations, and decisions of the evaluation committees;
? assisting project entities in the selection of consultants
and specialists, preparation of their terms of reference and administration of
their agreements;
Monitor contract management
? To ensure adequate contract execution in collaboration with
the beneficiary department;
? Preparation of reports and records
? To provide information and documents requested by Rwanda
Public Procurement Authority;
? Produce regular report as stipulated in the procurement
regulations;
? To keep proper procurement proceeding records.
Education
? At least a specialized degree (AO) in
Procurement, Purchase, Management, Accounting, Public
Finance, Economics, Law, Engineering or other relevant field
qualifications related to specific domain from a recognized high school;
? Practical experience of at least 3 years in a project
procurement management unit and acquainted with procurement procedures in
the public institutions or private sector in or with internationally financed
projects;
? A previous experience with IFAD procedures and financial
regulations would be an added advantage;
? A good knowledge of computer applications in accounting
such as Ms Word, Ms Excel would be essential.
? Fluent in English or French (reading, writing and speaking)
with a very good knowledge of the second language (French or English).
? Fluent in Kinyarwanda.
? Used to work under pressure and meet crucial deadlines
How to apply:
Interested
candidates for the above positions should submit the following to the Human
resources office of NAEB, not later than 30th December 2011at 5:00 pm. NAEB
office are situated at Gikondo, Magerwa road.
1. A letter of application addressed to the Director
General of NAEB
2. A filled application form obtained from NAEB website www.naeb.gov.rw .
3. Detailed CV including names and telephone contacts of
three reference persons
4. Copies of academic and professional transcripts
5. Photocopy of the national identity card.
The date
for written test and interview shall be communicated to the selected
candidates.
KANYAKOLE Alex
DG NAEB