Management Sciences for Health (MSH) Grants Officers Jobs Vacancies in Nigeria

Management
Sciences for Health (MSH), a global health nonprofit organization, uses proven
approaches developed over 40 years to help leaders, health managers, and
communities in developing nations build stronger health systems for greater
health impact. We work to save lives by closing the gap between knowledge and
action in public health. Since its founding in 1971, MSH has worked in over 150
countries with policy makers, health professionals, and health care consumers
to improve the quality, availability and affordability of health services.

We
are recruiting to fill the vacant position below:

Job
Title: Grants
Officer
Job ID: 13-9707
Location: Abuja
Reports To: COMU Director

Overview

The
purpose of the Grants Officer is to collaborate with the Finance
Manager/COMU Director to manage and coordinate MSH Nigeria’s complex
grants portfolio lending to a variety of Non-governmental organizations,
faith based organizations, and community based organizations in order to
strengthen health systems and improve health service delivery throughout
Nigeria.
Work
closely with the supervisor to establish and follow a transparent grant
process, and develop tools to implement the process, assuring that sound
practices are applied at every stage of the grant process from guidelines
to closeout.

Specific
Responsibilities
General Responsibilities:

Reporting
Directly to Director of finance and Operation; Responsible for management
of the grant Cycle from solicitation, evaluation and selection,
responsibility determination, Grant agreement and award, monitoring
implementation and closeout
Draft
solicitations, document subrecipient source selection and grant mechanism
to be adopted. Issue Request for Application (RFA) Expression of interest
(EOI) etc
Evaluation-
Coordinate the evaluation of application, and prepare a long list of
proposed grantees for technical team review in line with the grant manual,
collate evaluations scores document and prepare evaluation summary memo
Responsibility
Determination- Conduct Pre awards assessment, survey and due diligence
checks for new partners, administer various assessment tools, collate
reports and develop specific conditions for grant award as applicable
Grant
Award and Agreement- Develop and finalize grant agreement for all grantees
and carry out modifications as applicable
Liaising
with the technical team facilitate grant start up/inception workshop for
grantees, Prepare training sessions and conduct workshops in grants
management , financial obligations, reporting management for grantees as
necessary

Monitoring:

Ensuring
funds are requested office as at when due, ensure grantee request for
funds are disbursed promptly in line with grant mechanism. Ensure monthly
deadlines are met
Develop
monitoring and mitigation plan and tracking sheets for grantees
Carry
out on site supervisory visits quarterly to grantees, and develop and
follow up on support plan
Ensure
that all project reports are developed and submitted within the timelines
specified in the Grant Agreement
Documenting
monitoring steps performed, the processes reviewed, and the result of the
testing and reviews, Documenting area of weakness, recommended action,
timelines for implementation and technical support required from the donor
and get it signed off by both parties
Close
Out: Close out all grant, issue close out letter

Financial
Report and Review:

Review
grantee financial report and process for disbursement; carry out finance
refresher training for grantees finance staff

Compliance
Management:

Provide
on-going guidance for technical staff on regulations
Monitor
grantee to ensure compliance with USAID regulation
Populate
grant files and ensure they are updated both in hard and electronic copies
Carryout
grantees financial assessment, monitoring and financial support
Work
with the sub-recipients in meeting their Special award conditions as
applicable

Audit
and Evaluation:

Assist
with the Internal and external audit preparations including putting
together relevant documentation on grants
Coordinate
all grants audits and ensure complete implementation of recommendations
Follow
up on audit issues and provide appropriate response with support from
Finance and director of operation

Qualifications
and Experience

Must
have at least degree in Business Administration, Finance and Accounting,
or Statistics.
At
least 5 years’ experience working on a USAID funded project in finance
office.
Superior
analytical abilities result oriented nature and team working capabilities.
Demonstrate
good judgment and sound financial “practices”.
Understands
the principals of adequate documentation and of audit, and performance
necessary to ensure audit compliance.
Advanced
written and verbal proficiency in English including business terminology.
Self-motivated,
passionate, desire to learn and contribute adequately
Ability
to pay attention to details
Ability
to finish projects on time
Organizational
Development
Ethical
Practices
Post-award
Grant Management
Relationships
Professionalism