The Liberia Institute of Management (LIM) is a professional management training center that is based on the IFC training system specifically designed to strengthen the management skills of owners, managers and staff of small medium enterprises (SMEs). The management courses are training in six areas: Marketing Management,
Human Resource Management, Finance, Operations, Personal Productivity Skills, and Tourism and Hospitality.
The Administrative Assistant will be responsible for day to day management and coordination of all training activities of projects.
Job Description:
•Perform clerical and secretarial duties
•Maintain professional, personable environment and promptly assist all visitors
•Organize and plan orientation, workshops and seminars, and other events
•Answer telephone and email inquiries from partners & beneficiaries
•Serve as receptionist and establish priorities in setting appointments with the Executive Director
•Prepare central office calendar of events and appointments, etc.
•Handles general office tasks such as filing, routing mail, ordering office supplies, handling copy services requests, etc.
•Responds to incoming requests for information in a timely manner
•Handles inquiries from trainees, stakeholders, and the public
•Prepare staff attendance logs and travel logs
•Collect and check staff attendance logs and travel logs for accuracy
•Prepare work schedules (part-time and full-time)
•Write staff meeting minutes
•Clear students for graduation and prepare training certificates
•Maintain all office paperwork/forms and files
•Update staff records
•Prepare, collect and validate time sheets
•Provide finance department with time sheets to prepare payroll
•Assist with the training of new office staff
•Prepare written documents using clearly organized thoughts, proper sentence construction, punctuation, and grammar
•Proof read documents for accuracy, completeness, and clarity
•Organizes work flow effectively to assist department with administrative issues
•Perform other duties as may be assigned by supervisor/management
Required Qualifications
•Liberian national
•Associate Degree Business or related field
•At least Three (3) years work experience in office environment/administration
•Excellent oral and written communication skills
•Good computer knowledge in Microsoft Word, Excel, and internet operations
•Professional appearance and demeanor
•Excellent administrative and clerical skills
•Commitment to LIM goals and objectives
Desired skills
•Ability to maintain confidentiality
•Strong organizational skills
•Be a self-starter with high quality standards
•Ability to work independently and with minimum supervision
•Excellent interpersonal skills
•Creative skills and a sense of humor are a must
•Multi-tasked and ability to work under pressure
Application Procedure
Submit cover letter, CV and copies of documents to:
The HR/Admin Department
Liberia Institute of Management (LIM)
Corner of Broad & Johnson Streets
Monrovia, Liberia
E-mail: lim_liberia@ymail.com
ONLY SHORT LISTED APPLICANTS WILL BE CONTACTED
Application Deadline: 01 June 2012