Le Meridien Hotel Port Harcourt Purchasing Manager Job Vacancy

Marriot
International – Our client, Le Meridien, is currently recruiting to fill the
position below:

Job
Title: Purchasing
Manager
Job Number: 17001RBD
Location: Port Harcourt, Rivers
Job Category: Finance and Accounting
Brand: Le Meridien
Schedule: Full-time
Relocation? No
Position Type: Management

Job
Summary

Responsible
for following established procedures in ordering, receiving, storing,
distributing and payment of items. Formulates an approved vendors list
encompassing all categories.

Core
Work Activities

Managing
Work, Projects, Policies, and Standards for Purchasing Across Departments
Generates
and provides accurate and timely results in the form of reports,
presentations, etc.
Communicates
with kitchen, restaurant management and vendors to ensure timing of
deliveries satisfies advanced food production needs.
Checks
invoice on goods received against shipment to ensure quantity, quality,
weights and purchase specifications are as ordered.
Uses
existing computer programs to perform daily and period end food and
beverage costs.
Maintains
inventory controls for proper levels, dating, rotation, requisitions, etc.
Completes
administrative tasks on a timely basis (e.g., C-7s, menu costing, general
office duties).
Completes
period end inventory according to Food and Beverage and Accounting
standard operation procedures.
Calculates
figures for food and beverage inventory.
Ensures
that price and product availability issues are communicated as needed to
the F & B Director and Executive Chef.
Ensures
all LSOP’s are adhered to by all employees.
Receives
and inspects all deliveries.
Maintains
an accurate controllable log and beverage perpetual
Ensures
accurate administration of all invoices, and adherence to proper
bookkeeping procedures.
Demonstrating
and Applying Accounting Knowledge to Purchasing Operations
Demonstrates
knowledge of job-relevant issues, products, systems, and processes.
Uses
computers and computer systems (including hardware and software) to
program, write software, set up functions, enter data, or process
information.
Uses
relevant information and individual judgment to determine whether events
or processes comply with laws, regulations, or standards.
Maintaining
Finance and Accounting Goals
Submits
reports in a timely manner, ensuring delivery deadlines.
Ensures
profits and losses are documented accurately
Achieves
and exceeds goals including performance goals, budget goals, team goals,
etc
Develops
specific goals and plans to prioritize, organize, and accomplish your
work.
Monitors
all taxes that apply, ensuring that taxes are current, collected and/or
accrued.
Keeps
up-to-date technically and applying new knowledge to your job.
Supporting
Purchasing Operations
Utilizes
interpersonal and communication skills to lead, influence, and encourage
others; advocates sound financial/business decision making; demonstrates
honesty/integrity; leads by example.
Compiles,
codes, categorizes, calculates, tabulates, audits, or verifies information
or data.
Assures
sanitation compliance.
Assists
Executive Chef in all aspects of purchasing (e.g., Food, Beverage and
Controllable) to ensure quality and profitability.
Orders
all food and beverage based on business needs.
Assists
Executive Chef in maintaining/lower budgeted food/controllable costs.
Delegates
and enforces first in/first out inventory rotation for all storeroom
products.
Maintains
sanitation and safety standards as specified in the brand guidelines.
Ensures
that proper safeguards are in effect for the security of the food and
beverage storeroom assets.
Enforces
item use-up with storeroom personnel and kitchen management to keep
inventory at lowest level possible levels.
Ensure
disciplinary situations are addressed in timely fashion and with
consistency.
Ensures
performance reviews are completed on a timely basis for supervisors and
non-management employees.

Additional
Responsibilities

Provides
information to supervisors, co-workers, and subordinates by telephone, in
written form, e-mail, or in person.
Managing
Discipline Work, Projects, and Policies
Coordinates
and implements accounting work and projects as assigned.
Coordinates,
implements, and follows up on audits for all areas of property operations.
Complies
with Federal and State laws applying to operations procedures.
Generates
and provides accurate and timely results in the form of reports,
presentations, etc.
Analyzes
information and evaluates results to choose the best solution and solve
problems.
Compiles,
codes, categorizes, calculates, tabulates, audits, or verifies information
or data.
Balances
ledgers.
Analyzes
information and evaluating results to choose the best solution and solve
problems.
Interacts
with kitchen staff, vendors and Executive Chef.
Uses
existing computer programs effectively to post invoices, update items and
costs.
Attends
and participates in all pertinent meetings.
Provide
direction and assistance to other organizational units regarding
accounting and budgeting policies and procedures, and efficient control
and utilization of financial resources.
Informs
and/or updates the executives, the peers and the subordinates on relevant
information in a timely manner.

Supporting
Property Operations:

Works
with operations teams to develop an operational strategy that is aligned
with the brand’s business strategy and leads its execution.
Reviews
comment cards, guest satisfaction results and other data to identify areas
of improvement.
Evaluates
if discipline teams are meeting service needs and provides feedback to
teams.
Participates
in walk-throughs on property to ensure that all areas are well maintained
and preventative maintenance processes are in place.
Supporting
Profitability
Supports
annual quality audits.
Reviews
financial statements, sales and activity reports, and other performance
data to measure productivity and goal achievement and to determine areas
needing cost reduction and program improvement.
Supporting
Safety Standards and Work Procedures
Implements
property emergency plan.
Provides
a safe working environment in compliance with Occupational Safety and
Health Administration/MSDS.
Implements
and sustains property accident prevention programs.
Follows
property-specific recovery plans.
Tours
building on a regular basis speaking with employees and guests to
understand business needs and assess operational opportunities.
Reviews
findings from comment cards and guest satisfaction results with leadership
team and ensures appropriate corrective action is taken.
Works
with team to put sustainable work processes and systems in place that
support the execution of the strategy.
Reviews
reports and financial statements to determine operations performance
against budget.
Communicates
a clear and consistent message regarding departmental goals to produce
desired results.
Managing
and Monitoring Activities that Affect the Customer and Guest Experience
Provides
excellent customer service by being readily available/approachable for all
customers and guests.
Takes
proactive approaches when dealing with customers and guest concerns.
Extends
professionalism and courtesy to customers and guests at all times.
Responds
timely to customer service department request.
Ensures
all team members meet or exceed all hospitality requirements.

Additional
Responsibilities:

Provides
information to supervisors, co-workers, and subordinates by telephone, in
written form, e-mail, or in person.
Manages
time and possesses organizational skills.
Presents
ideas, expectations and information in a concise, organized manner.
Uses
problem solving methodology for decision making and follow up.
Makes
calls if necessary.
Demonstrates
self confidence, energy and enthusiasm.
Manages
group or interpersonal conflict.
Informs
and/or updates the executives, the peers and the subordinates on relevant
information in a timely manner.