PURPOSE OF POSITION:
Provide administrative support services for the Senior Leaders and his/her team with emphasis in managing the communication with different stakeholders and organizing important documents to ensure the efficient and effective use of time and WV resources.
MAJOR RESPONSIBILITIES
Provide administrative and secretarial support to the Directors and Regional Leader’s Executive Assistant in SAP
Provide administrative support to the Directors and RL’s EA team in Singapore.
Develop, set up, and document office secretarial systems related to: filing of documents, records management, communications (telephone, fax, email, correspondence), supplies management, and basic office services.
Develop and set up systems to track travel schedules for the group, hosting visitors, coordinating meetings and other logistical duties.
Receive, screen, and process email, mail, fax and other incoming and outgoing communications; ensure that confidential matters are handled properly.
Draft/write correspondence when necessary.
Process visa, air ticket and hotel arrangements when necessary.
Reconcile cash advance and travel expenses and ensure that travel expenses reimbursements meet the finance policies and procedures.
REQUIREMENTS
Education Tertiary education in any relevant field Essential
Knowledge & Skills Preferred
Strong interpersonal, organizational, time management and cross cultural skills Essential
Ability to give attention to details
Competent in using computer with word processing, database management, spreadsheet software and internet search Essential
Fluency in English (verbal and writing skills)
Experience 3 years work experience preferably in Administration Preferred
Experience in juggling multiple tasks
Work Environment May need to work with other virtual teams of different time zones
Interested applicants, please kindly send in your full resume to fanny_chang@wvi.org
