IWMI Administrative And Finance Assistant Job Vacancy in Ghana

Job Description

Finance Officer at the West Africa Office.

The person and the job:

• The International Water Management Institute (IWMI) is
  looking for an Administrative and Finance Assistant who will be based at
  the Institute’s regional office for Africa and West Africa Office in
  Accra, Ghana.
• The position holder will be responsible for providing
  administrative and financial assistance to the Administrative and Finance
  Manager, and the Finance Officer to ensure smooth running of the unit. The
  person will work under the supervision of the

You will be responsible
for

• Preparing receipts, payment of invoices (IWMI and hosted
  organizations) and generating SAP vouchers, and ensuring these are properly
  stamped before forwarding to the Finance Officer for review together with
  supporting documents;
• Checking the expense claims submitted by staff, generate
  SAP SOE vouchers, and ensure these are properly stamped before forwarding
  to the Finance Officer for review together with supporting documents;
• Providing clearance of vendor codes (personal accounts,
  consultants and suppliers);
• Processing of payroll and payroll reconciliation, PAYE
  and SSF contribution, and ensure staff salaries are paid as per the
  schedule;
• Preparing the monthly cash reconciliation report and the
  fuel consumption report;
• Preparing invoices on a monthly basis, incorporating
  telephone charges, courier charges and any other costs that need to be
  recovered from hosted Institutions;
• Preparing disbursement vouchers for national staff, and
  ensure that staff social security contributions and income tax are paid
  promptly to avoid penalties;
• Maintaining an up-to-date office filing and
  record-keeping system;
• Reviewing and ensuring the authenticity and accuracy of
  cash receipts and requests for payments, and ensure that bills are paid on
  time;
• Ensuring that vouchers, including cheque request forms,
  are available, and make photocopies whenever the need arises;
• Providing monthly telephone billing for office staff and
  the hosted institutions;
• Providing financial support in the organization of
  meetings;
• Assisting the Finance Officer in carrying out duties
  within the unit;
• Providing assistance with any other duties as directed
  by the supervisor or a higher authority; and
• Performing other administrative and clerical duties as
  assigned by the management.

Required Skills or
Experience

You will possess:

• A university degree or an equivalent professional
  qualification in administration and/or finance;
• An excellent command of English, both written and
  spoken;
• Experience in handling petty cash and performing basic
  administrative functions;
• A very good understanding of IWMI’s accounting
  procedures;
• Experience working with Microsoft Office and accounting
  software packages;
• Knowledge of the SAP accounting system;
• At least 2 years of relevant experience;
• A good understanding of basic accounting principles and
  processes;
• A good understanding of the application of relevant
  administrative policies and procedures;
• Good communication, teamwork and interpersonal skills;
  and
• Demonstrated service approach, and personal organization
  and priority-setting skills.

It would be useful if you
have:

• Successfully completed the GCE (Advanced Level)
  examination or possess equivalent qualifications/training in
  administration and finance.

How to Apply

• Complete Application Form + attach your résumé + attach
  your letter which addresses IWMI’s requirements shown above with names and
  email addresses of 3 professional referees, to be contacted if you are
  short-listed.

• This is a nationally recruited staff position and only
  citizens of Ghana are encouraged to apply.
• IWMI offers a competitive salary and benefits package
  which includes transport and health insurance.
• The duration of the contract will initially be for a
  3-year period, with possible extension.