International Rescue Committee (IRC) Graduate Admin/Human Resource Assistant Job Vacancy in Nigeria

We are recruiting to fill the vacant position below:

Job Title: Admin/Human Resource Assistant

Location: Maiduguri, Borno
Start Date: Immediately
Duration: 1 year ( renewable)
Salary Band: 9 – this position is open only to Nigerian nationals

Scope of Work

• Assists
  the Field Office ADM/HR lead in his human resources management and
  administration roles.

• Job
  advertising.
• Receiving
  candidates
• Pre-screening
  and shortlist candidates
• Organize
  candidates written tests and interviews
• Publish
  recruitment results
• Prepare
  hiring documents.
• Preparing
  and support onboarding/transition process for the new hires staff or transferred
  staff

• Receive
  and file staff performance reviews
• Monitor
  deadlines and needed reminders
• Compile
  staff development needs
• Prospect
  potential training providers.
• Ensures
  that training completion reports are submitted.
• Established
  and keep up to date the list of employees who received training paid by
  IRC

• Assure
  staff timesheets submission and filing
• Track
  and monitor staff leaves, sick leaves and absences
• Assure
  the maintenance and updating of individual files
• Assure
  that all required administrative formalities are respected (staff contract
  registration, social security registration, medical insurance
  registration, etc.)
• Debrief
  exiting employees and complete end-of-assignment procedures.

• Track
  and monitor all IRC offices and homes administration and maintenance.
• Manage
  rental agreements for offices and housing.
• Monitor
  renewal and termination of contracts and payments with suppliers, service
  providers, and lessors and assure that all are done on time.
• Assure
  that all facilities are well functioning, including housekeeping, office
  supplies, electricity, maintenance and repair, internet and other
  communications functions in the field office.
• Assure
  proper use and functionality of office equipment.
• Maintain
  proper records of all correspondence.
• Track
  and monitor subscriptions and monthly telephone and Internet
  communications, and assure that all are paid on time.
• Assist
  the field office ADM/HR Lead on travel documents processes (visa, ticket,
  etc.)

• Prepare
  and submit weekly and monthly reports recruitment
• Prepare
  and submit monthly report HR
• Prepare
  and submit monthly staff leave accrual
• Prepare
  and submit quarterly the updated “severance pay”
• Prepare
  and submit monthly rental agreements tracking sheet
• Prepare
  and submit monthly renewal and termination of contracts and payments with
  suppliers, service providers, lessors tracking sheet.
• Other
  relevant duties as assigned (of a similar nature or related and in the
  interest of the organization)

• University
  degree in a relevant field.
• Human
  resources or administrative qualifications desirable

• 1
  year of relevant professional experience in administration / human
  resources
• Previous
  experience working with an international NGO in a cross-cultural setting,
  preferably in the HR sector
• Previous
  team experience and knowledge of team dynamics desirable

• Good
  inter-personal and conflict resolution skills, able to work under pressure
  and manage personal stress
• Strong
  organizational and time management skills, team-player but also able to work
  independently
• Able
  to coach and support others
• Excellent
  verbal and written communication skills
• Compassionate,
  self-motivated, enthusiastic, energetic
• Able
  to cope with basic living conditions during field trips

• The
  successful candidate will combine good understanding of HR and Admin, and
  a can-do attitude. Ideally s/he will have previous experience in working
  in large-scale emergency programs in insecure and conflict-affected
  contexts.
• All
  applications must include the position title in the subject line. Only
  short-listed candidates will be contacted.
• We
  are an equal opportunity organization and we encourage female residents in
  Borno and surrounding to apply for this position.

• Monthly
  salary, 13Month Salary Inclusive, Health Insurance Coverage for Family,
  Pension, Creche Facilities available for Women with babies under 24
  Months.

• All
  applications must include the position title in the subject line.
• Only
  short-listed candidates will be contacted.
• We
  are an equal opportunity organization and we encourage female residents in
  Borno and surrounding to apply for this position.