International Rescue Committee Grants Coordinator Job Vacancy in Tanzania

Background:
IRC Tanzania serves Burundian and Congolese refugees in the Kigoma Region,
Northwestern Tanzania. In Kasulu, the IRC child protection youth &
development, community-based rehabilitation, vulnerable care and GBV services
for Burundian and Congolese refugees in Nyarugusu Camp. In Kigoma, the IRC
manages the NMC clinic/transit centre, a temporary stop over serving
resettlement cases, protection cases, and preparing returnees for travel to
Democratic Republic of Congo and Burundi. Kigoma field office coordinates all
medical referral services from all refugee camps to Tanzania regional
hospitals. In Kigoma and Tanga, the IRC implements USDOL funded project on
child labor. In Kasulu district, the IRC works with the government to build the
capacity of local authorities and relevant stakeholders through UNICEF funded
child protection system strengthening model.

Scope of work:
Current sectors include Gender-Based Violence, Child Protection (including
child labor project), Youth and Development, Health, Community-Based
Rehabilitation, and Care for Persons with Specific Needs. The Grants
Coordinator will assist in the development of all proposals, be responsible for
monthly, quarterly and annual donor reports, and will contribute to program
design and monitoring and evaluation initiatives. This position will also be
responsible for sub-grantee grant monitoring and reporting.

The Grants Coordinator reports to the Country Director and is a member of the
senior management team and participates in country program’s strategic planning
processes.

Responsibilities
Work with Program Coordinator and Program Sector heads in the development of
new projects and funding proposals in consultation with Senior Management Team.
Maintain proper records of all grants and sub-grants.
Act as focal point in all communications with IRC Regional Unit and IRC UK
office on grants management issues, including sharing of monthly grant tracking
updates.
Act as focal point in facilitating proposal and donor report reviews and
approvals by technical advisors and other relevant persons at HQ (including
maintaining OTIS).
Maintain close collaboration with all relevant departments in preparation of
proposals and donor reports.
Ensure that grants are implemented in compliance with the relevant donor
regulations and IRC procedures.
Work with Program Coordinator and M&E Manager to develop and maintain program
and grant tracking tools (i.e. monthly report templates, indicator tracking
sheets, procurements plans, etc). Identify and share gaps with Program
management teams.
Ensure and submit monthly, quarterly, semi-annual and annual donor reports, in
close cooperation with Program Coordinator and M&E Manager.
Lead in coordination of all grants opening and closing meetings.
Train and support program staff on donor compliance, report writing, project
and budget monitoring, record keeping, and grants management..
Develop a communication and visibility strategy and support preparation of
materials such as brochures and newsletters.
Store, organize and disseminate key project documents among relevant staff in
country.
Act as custodian of documentation of institutional knowledge and program
activities in coordination with relevant sector supervisors and coordinators.

Requirements
Degree / Master’s in international affairs, public administration, or related
subject
At least three years experience working in relief or development programs
Previous experience working with international non-governmental organizations
in the area of program development and/or management; prior experience working
with US, UN, WB, and EU donors an advantage.
Previous successful experience developing projects and writing proposals to
donors
International experience with experience in Africa.

Specific Security Situation/Housing:
The position is based in the rural town of Kasulu in Tanzania’s northwest
Kigoma region, and requires regular monitoring visits to the refugee camp of
Nyarugusu, IRC Tanzania main office in Dar es Salaam, the transit center in
Kigoma, and DOL project sites in Tanga and Kigoma. It is unaccompanied position
with modest shared housing facility. General security situation in Tanzania is
calm.

How to apply;