The
International Finance Corporation (IFC) is member of the World Bank Group,
promotes sustainable private sector investment in developing countries as a way
to reduce poverty and improve people’s lives. In addition to its investment
work, IFC is providing Advisory Services (AS) aimed at specific aspects of
private sector development.
The International Finance Corporation’s Sub-Saharan Africa Development, is
seeking to recruit a highly motivated and well-organized Program Assistant who
can support the Country Manager, ensuring the effective operation of the
office, covering Ghana and five other countries in the West African sub-region
(Benin, Burkina Faso, Guinea, Niger and Togo) The position will be based in
Accra.
This is a
2-year term appointment.
Duties
and Responsibilities:
- Provide full administrative and
secretarial support to the Country Manager to ensure the smooth operation
of the Office - Coordinate the Manager’s calendar,
schedule and travel arrangements; ensure the Country Manager is fully
prepared for each meeting/presentation/events - Maintain a strong overview of
the office’s work program, ensuring timely delivery of tasks/actions
needed by the Manager and senior staff in the office. Ensure that the
Country Manager’s action list is consistently current - Ability to liaise with the
various Ministries, Departments and Agencies of the Government in
order to be able to schedule meetings on behalf of the Country Manager - Provide quality control by
monitoring documents for accuracy, ensuring adherence to unit and World
Bank Group guidelines and procedures, and assisting in editing,
formatting, and production of documents and correspondence - Proactively handle incoming
emails, delegating these to the relevant staff members and following up to
make sure that they are handled on time. Independently prepare answers to
queries - Follow up to ensure that
management decisions and assignments are properly carried out - File, retrieve and track
information for the Country Manager’s office - Ad-hoc duties as required by
this office
Required
Skills or Experience
Selection
Criteria:
- Minimum of a High School
Diploma or equivalent (college diploma preferred) or equivalent diploma,
with a minimum of 7 years’ relevant experience - Excellent organizational,
administrative, and time management skills – with a proven ability to work
promptly and efficiently under pressure and meet tight deadlines with a
minimum of supervision, including multi-tasking. Advanced knowledge of
World Bank Group’s computer software packages (i.e. Word, Lotus
Notes, Excel, SAP, etc) will be an advantage - Ability to quickly understand
the Department’s business and continuously relate these to the level and
quality of support required - Maturity, discretion and good
judgment; absolute integrity in handling confidential information - Outstanding interpersonal
skills to interact effectively with a range of contacts internally and
externally and deal effectively with diverse situations which require good
judgment, tact and diplomacy - Proven ability to work
effectively in a team-oriented, multi-cultural environment, and function
as an effective team member in various groups, etc - High degree of resourcefulness,
ability to anticipate and solve problems and demonstrated willingness to
go the extra mile - Strong written and verbal
communication skills - Fluency in English and French
essential
How
To Apply
Apply at
our website: www.ifc.org/careers lick
on”Current Opportunities” and submit your information online. Candidates are
invited to apply no later than January 14, 2012.
No telephone calls, paper mails or faxes will
be accepted
All
applications will be treated in the strictest confidence