Interchurch Organisation for Development Co-operation,Finance Officer and Administration Manager (FOAM)Jobs in Rwanda

Closing date: 30 Jul 2017

Job title: Finance
Officer/Administration Manager (FOAM)

The STARS
program:
The “Strengthening African Smallholders (STARS)” is a 5-year program running
from 2016 to 2020, aiming to increase food security income of smallholder
farmers in Rwanda, Ethiopia, Senegal
and Burkina Faso by facilitating access to
financial markets and agricultural services. Key to program is that it strives
for market-based systemic change by developing and piloting business models in
value chains and value chain finance that can be replicated by independent
market actors. ICCO cooperation implements the program in collaboration with
ICCO Terrafina and in partnership with The MasterCard Foundation.

Our model is based
on three core activities:(1) To develop and implement innovative, sector
specific agriculture financial products with MFIs for smallholder farmers; (2)
To strengthen value chains and link smallholder farmers into these chains as
well as linking them to financial and extension services (3) To broaden the
evidence base in rural agricultural finance, value chain development and share
lessons learned.

Specification
of the job:
Reviewing of financial reports, monitoring of accounts, preparing activity
reports and financial forecasts at country level, connecting this with program
indicators and outputs as per contracts with the Program Director,
Consolidating the financial report to the donor and liaising with the regional
financial controller on financial management of the program. The FOAM is
responsible for the stewardship of ICCO STARS program assets and reputation by
ensuring compliance with local laws, regulations, and member/donor
requirements, whilst demonstrating exemplary financial leadership to the
country finance teams. The FOAM liaises with the director of STARS on proposal
writing and is responsible for sound budgets in line with ICCO’s costing
requirements, advising on cost efficiency and effectiveness in financial
expenditure and support the budget holders at countries in the region in
tracking expenses vs. budget in the most efficient and timely manner.

Applicable
countries:
Rwanda, Ethiopia, Burkina Faso and Senegal

Reporting
relationships:
the FOAM reports to the director of STARS program and technically to the
regional controller. He/she works in a multidisciplinary team and in direct
cooperation with the program lead technically supervises the finance and
administrative officers (FAOs) and Administrative Assistants.

Job category: Grade IV of the Rwanda
salary scale or grade II of the third country nationals (TCNs) salary scale if
the person can secure a Rwanda work permit.

Location: Rwanda.

Department: Regional

Version: April 2017

Job summary: The FOAM is responsible for
the content of budgets, financial reporting as well as overseeing the financial
management and administration in the respective program offices.

Financial
role:

· Ensure that
financially sound systems are in place as per ICCO manuals and country laws.

· Ensure that
programs and operational budgets for the STARS program in all implementing
countries are prepared and submitted in a timely manner.

· Consolidation of
country budgets and financial reports

· Financial analysis
and assessment of partner organizations and program and project proposals (this
can be delegated where possible).

· Preparations and
monitoring of payments between ICCO cooperation and local organizations/local
partners, co-implementers, consultants etc. as per contractual obligations.

· Financial
monitoring and evaluation of programs, partner organizations and projects by
analysis of financial reports audits.

· Preparing
quarterly reports to Donor in a timely manner and efficiently.

· Identification of
and advising on the financial capacity of partner organizations/co-implementers
and partners.

· MIS reporting and
budget performance for programs and countries.

· Responsible for
facilitating both internal and external audits of the program.

· Analyze / review
all management reports and advise program lead on efficient, effective and
economical spending of funds on a monthly basis-value for money in our
operations.

· Participate in
supporting financial services given to local partners as well as being
available to support monitoring evaluating and learning activities.

Administration
role:

· Liaise with the
Administrative assistant on all contract arrangements with the various service
providers ensuring that contractual obligations are adhered to.

· Liaise with the
FAQ on the legal and statutory compliance of the country offices including
accurate statutory deductions on payroll.

· Ensuring that the
office manuals are well maintained and updated on a regular basis.

· Supervising the
finance and administration staff for efficient service delivery.

· Making
authorization and approvals as per authorization matrix. In case of absence of
financial staff (FAO etc) in country, the FOAM will be acting in the regards as
per management decision and upon agreed ways of working for a defined time.

Key result
areas:

· Budgeting and
financial reporting.

· Financial analysis
and assessment.

· Financial
monitoring and evaluation.

· Financial
administration and control.

· Performance
management.

· Coaching and
mentoring.

Person
specifications:
Qualifications
and experience

· A university
degree in finance and relevant professional qualifications in ACCA, CIMA, CPA
or their equivalent.

· Minimum of 5 years
of relevant experience working in a reputable organization in financial and
administrative management.

· Strong financial
and system analysis capability.

· Financial and
administrative knowledge on financial administrations on an advanced level.