Closing
date: 15 May 2016
date: 15 May 2016
CONTEXT:
Founded
in 1980, Inter Aide is a humanitarian organisation specialising in the
implementation of development programs that aim at promoting access to
development for the most vulnerable communities. The programs respond to the
specific, vital needs of local communities. Our principal objective is to
reinforce the capacities of vulnerable populations in order to allow them to
improve living conditions within their own communities.
in 1980, Inter Aide is a humanitarian organisation specialising in the
implementation of development programs that aim at promoting access to
development for the most vulnerable communities. The programs respond to the
specific, vital needs of local communities. Our principal objective is to
reinforce the capacities of vulnerable populations in order to allow them to
improve living conditions within their own communities.
Inter
Aide currently manages programs in 6 countries:
Aide currently manages programs in 6 countries:
·
Africa: Ethiopia, Malawi, Mozambique, Madagascar and Sierra Leone,
Africa: Ethiopia, Malawi, Mozambique, Madagascar and Sierra Leone,
·
Central America: Haiti.
Central America: Haiti.
Inter
Aide programs are based on beneficiaries’ needs and cover several fields of
rural development:
Aide programs are based on beneficiaries’ needs and cover several fields of
rural development:
·
water and sanitation (including services for the maintenance of water points),
water and sanitation (including services for the maintenance of water points),
·
agriculture and support to farmers organisations,
agriculture and support to farmers organisations,
·
community health (including the reduction of child mortality, sexual and
reproductive health services), fight against endemic diseases,
community health (including the reduction of child mortality, sexual and
reproductive health services), fight against endemic diseases,
·
primary education.
primary education.
Inter
Aide has been operating in Malawi since 1991. To this day, this NGO and its
partners have participated in 9 different programs in the fields of
agriculture, child health, water supply, sanitation and maintenance in the
central and southern regions of the country.
Aide has been operating in Malawi since 1991. To this day, this NGO and its
partners have participated in 9 different programs in the fields of
agriculture, child health, water supply, sanitation and maintenance in the
central and southern regions of the country.
As
a management principle, Inter Aide delegates most of the responsibilities to
Program Managers (PM) based in the field, and as far as possible to local
partners. They are both in charge of the implementation of the activities as
well as the human resources management and all the financial and administrative
tasks.
a management principle, Inter Aide delegates most of the responsibilities to
Program Managers (PM) based in the field, and as far as possible to local
partners. They are both in charge of the implementation of the activities as
well as the human resources management and all the financial and administrative
tasks.
For
fund raising, internal control, administrative and legal procedures related to
all programs, PMs are currently supported by a team of two based in the capital
city, coordinated by a Support Officer.
fund raising, internal control, administrative and legal procedures related to
all programs, PMs are currently supported by a team of two based in the capital
city, coordinated by a Support Officer.
Inter
Aide is currently looking for an Admin and partnership support officer to
follow and materialize activities initiated by the actual Admin support officer
who will leave his position in May 2016.
Aide is currently looking for an Admin and partnership support officer to
follow and materialize activities initiated by the actual Admin support officer
who will leave his position in May 2016.
MISSION:
The
support officer will be based at the Inter Aide office in Lilongwe, and will
regularly visit several intervention areas (southern and central regions).
He/she will have to reinforce the support given to the team, in order to
develop and improve administrative and financial procedures, audits, represent
the association, look for funds and partnership opportunities.
support officer will be based at the Inter Aide office in Lilongwe, and will
regularly visit several intervention areas (southern and central regions).
He/she will have to reinforce the support given to the team, in order to
develop and improve administrative and financial procedures, audits, represent
the association, look for funds and partnership opportunities.
As
such, he will have to:
such, he will have to:
·
Materialize maintenance and control of Internal audit procedures of
programs:
Materialize maintenance and control of Internal audit procedures of
programs:
o
Ensure the maintenance of internal procedures already in operation for each
program (purchasing procedures, Human Resources management, stock management
etc.) and support program teams and local partners towards their improvement;
Ensure the maintenance of internal procedures already in operation for each
program (purchasing procedures, Human Resources management, stock management
etc.) and support program teams and local partners towards their improvement;
o
Test and guarantee the launching of a new internal audit tool open to all Inter
Aide programs in Malawi;
Test and guarantee the launching of a new internal audit tool open to all Inter
Aide programs in Malawi;
o
Conduct or coordinate internal audits, in collaboration with the Administrative
Manager based in the capital city;
Conduct or coordinate internal audits, in collaboration with the Administrative
Manager based in the capital city;
·
Improve the association representation to face up to financial and operational
local partners, in coordination with program responsible parties (not based
in the capital city), the Inter Aide Headquarters team (based in France), and
identify new finance and partnership local opportunities;
Improve the association representation to face up to financial and operational
local partners, in coordination with program responsible parties (not based
in the capital city), the Inter Aide Headquarters team (based in France), and
identify new finance and partnership local opportunities;
·
Improve and maintain the legal and administrative structure of the
association (and its local partners) vis-à-vis authorities in Malawi
in coordination with program responsible administrative parties (organisation
adequation with the laws of the country, visa requirements, purchasing/import
procedures, control of insurance contracts, etc…).
Improve and maintain the legal and administrative structure of the
association (and its local partners) vis-à-vis authorities in Malawi
in coordination with program responsible administrative parties (organisation
adequation with the laws of the country, visa requirements, purchasing/import
procedures, control of insurance contracts, etc…).
PROFILE:
·
University degree in a related field (Admin/Log, management, law…)
University degree in a related field (Admin/Log, management, law…)
·
Fluent English is compulsory (oral and written)
Fluent English is compulsory (oral and written)
·
A professional experience in administrative and financial management, preferably
in a developing country
A professional experience in administrative and financial management, preferably
in a developing country
·
Knowledge of procedures, controls and audit in similar contexts
Knowledge of procedures, controls and audit in similar contexts
·
Dynamism, rigor and organization skills
Dynamism, rigor and organization skills
·
Ability to work in autonomy
Ability to work in autonomy
·
Diplomacy, negotiation skills
Diplomacy, negotiation skills
·
Strong interest in field work (regular travels within program intervention
areas)
Strong interest in field work (regular travels within program intervention
areas)
STATUS:
·
1 year contract, potentially renewable
1 year contract, potentially renewable
·
1137€ per month + field allowance
1137€ per month + field allowance
·
Pension fund contribution and medical insurance + 1 flight return trip to
France
Pension fund contribution and medical insurance + 1 flight return trip to
France
·
Possibility to leave with partner
Possibility to leave with partner
Please
send CV + Cover letter, with the reference ADMIN/LLW to interaide@interaide.org
send CV + Cover letter, with the reference ADMIN/LLW to interaide@interaide.org
Applications
with CVs longer than 2 pages will not be taken into consideration.
with CVs longer than 2 pages will not be taken into consideration.
Post
to be filled as soon as possible.
to be filled as soon as possible.