Inter Aide ,Advisor - Administration, Auditing & Partnerships Jobs in Malawi

Founded in 1980,
Inter Aide is a humanitarian organisation that specialises in the
implementation of development programs that aim to promote access for the most
vulnerable to development. The programs respond to specific, vital needs of
local communities. Our principal objective is to reinforce the capacities of
vulnerable populations to allow them to improve the living conditions in their
communities.

Inter Aide currently
implements programs in 6 countries in Africa (Ethiopia, Malawi, Mozambique,
Madagascar and Sier
ra Leone) and the Caribbean (Haiti). Our interventions cover
several fields of rural development: water and sanitation (including services
for the maintenance of water points), agriculture and support to farmers
organisations, community health (including the reduction of child mortality,
sexual and reproductive health), and primary education.

As a management
principle Inter Aide delegates most of the responsibilities to the Program
Managers (PM) based in the field, and as far as possible to local partners.
They are both in charge of the implementation of the activities as well as the
human resources management and all the financial and administrative tasks.

Although the Program
Managers are responsible for the management of their programs, Inter Aide has
identified three key areas where additional support is required at country
level:

· Internal audit procedures
need to be implemented at country level to ensure that funds and resources are
being used appropriately. Thus Inter Aide is interested in developing a process
for “internal project certification” that would set the standard for internal
processes and procedures. The certification process should be participatory on
every project but external support is required.

· Administrative tasksrelated
to labour law (e.g. application of a new pension scheme), visas, insurance,
imports, project procedures, etc. These tasks are already handled by the
Finance and Administrative Manager at the Inter Aide Support Office in
Lilongwe. However, with the current development of our activities in Malawi, we
believe that strengthening our administrative set up would allow us to speed up
the extension of our activities as well as secure our present programs.

· Identification of partners –Inter
Aide needs to be more pro-active in identifying potential local funding and
partnership with international institutions and local stakeholders in Lilongwe
and Blantyre. This task remains difficult for the Program Managers who are not
based in Lilongwe, where the majority of development stakeholders are located.

To meet
those needs, Inter Aide is looking for a Senior Advisor for Administration,
Auditing & Partnerships. This individual is expected to achieve the
following outcomes within one year are:

· The Program
Managers and local partners are guided to set-up, revise and apply internal
procedures on their respective projects.

· A service of
“internal project certification” is designed and implemented.

· The local
capacities of Inter Aide for fundraising and partnership increase, leading to
additional resources for the programs.

· The capacity of
the finance and administrative manager in charge of the Inter Aide Support
Office at Lilongwe are strengthened.

Responsibilities

1.
Develop a service of “internal project certification” (about 1/3 of the working
time):

· Compile internal
procedures (e.g. for procurement, human resources, stores management, etc) and
support project staff to revise them when needed. 2. Design and test a field
audit for internal project certification.Identify local funding and partnership
opportunities with institutions (private, public, non-governmental, local or
international) based in Malawi, start the dialogue and link them to the Area
Manager based in France. (about 1/3 of the working time) :

· Identify key
persons and organizations to meet (NGOs country directors, politicians,
institutions managers …).

· Arrange meetings
and discuss partnership opportunities with the Area Manager. 3. Prepare meeting
minutes.Support the Finance and Administrative Manager in charge of the Inter
Aide Support Office at Lilongwe (about 1/3 of the working time). Among others
tasks:

· Support the design
of an activity log book to record all the activities performed as a memory of
any process.

· Design and update
practical fact sheets explaining how to perform each regular administrative
task (e.g. “how to get and renew a working visa”, “how to obtain a tax waiver).

· Support the
creation and update of a detailed listing of all contacts in Lilongwe and
Blantyre that can be key persons for administrative issues.

· Identify any other
needs and provide appropriate support.