Administrative Officer – Institute of People Management of Malawi
Reporting to the Executive Director, the incumbent shall provide
secretarial and administrative support office management, library duties and
financial functions for the institute with minimal supervision
secretarial and administrative support office management, library duties and
financial functions for the institute with minimal supervision
Perform all secretarial functions for the institute including
record keeping, appointments and act as Secretary to standing committees of the
institute’s council and ensure that quality articles are collected on time for
the institute’s magazine, Prepare and modify documents including
correspondences reports, drafts and memos, The management, organization and
coordination of the institute’s workshops and or seminars being run
periodically, Coordinate appointments and travel arrangements for Council
members and Secretariat
record keeping, appointments and act as Secretary to standing committees of the
institute’s council and ensure that quality articles are collected on time for
the institute’s magazine, Prepare and modify documents including
correspondences reports, drafts and memos, The management, organization and
coordination of the institute’s workshops and or seminars being run
periodically, Coordinate appointments and travel arrangements for Council
members and Secretariat
Administration – Updating the institute’s website and ensure
emails and internet are always up and running in liaison with the service
providers, Maintain and updating register for members, Ensure that the
institute’s staff and assets are adequately insured at all times including the
management of the institute’s library, Provide approved and correct services in
procurement and distribution of membership cards and certificates, Coordinate
the maintenance of all office equipment including phones, faxes, internet and
emails
emails and internet are always up and running in liaison with the service
providers, Maintain and updating register for members, Ensure that the
institute’s staff and assets are adequately insured at all times including the
management of the institute’s library, Provide approved and correct services in
procurement and distribution of membership cards and certificates, Coordinate
the maintenance of all office equipment including phones, faxes, internet and
emails
Finances – Management of petty cash and cheque books, bank
statements, deposits and all financial records including receipts, Management
of payment vouchers and invoices, Compiling the institute’s accounts balances
on weekly basis, Production of payroll and delivery of Tax payments to MRA
statements, deposits and all financial records including receipts, Management
of payment vouchers and invoices, Compiling the institute’s accounts balances
on weekly basis, Production of payroll and delivery of Tax payments to MRA
At least a Higher Diploma in Business Management or Business Administration
from a recognized institution of learning with a least 3 years experience in
similar job functions
from a recognized institution of learning with a least 3 years experience in
similar job functions
Those with working knowledge of MS Word, Excel and Power Point
will have an added advantage
will have an added advantage
Those interested, please send your motivation to the following
address by Saturday April 18th together with a detailed CV and
three traceable refs and their email address and phone numbers preferably from
the last 3 immediate previous employers, if possible
address by Saturday April 18th together with a detailed CV and
three traceable refs and their email address and phone numbers preferably from
the last 3 immediate previous employers, if possible
The Secretary General, Institute of People Management of Malawi,
Aquarius House, P O Box 2755, Blantyre or email ipm@africa-online.net
Aquarius House, P O Box 2755, Blantyre or email ipm@africa-online.net
Membership to IPMM is Commitment to Excellency!! Only
shortlisted applicants will be acknowledged
shortlisted applicants will be acknowledged
Location:
Blantyre
Blantyre
