Indiana Institute for Global Health – Kenya (IIGH-K), an organization in
partnership with the Academic Model Providing Access to Healthcare (AMPATH),
has the main objective to improve the health and medical well-being of Kenyans,
especially the communities affected by the HIV and AIDS pandemic.
IIGH-K manages several enterprises engaged in
various industries (such as handicraft, hospitality and catering, vocational
and horticulture) and provides administrative services for select AMPATH
activities.
It is a growing and innovative organization that seeks individuals who are
highly competent, pro-active, and self-driven.
Applications are invited from qualified candidates for the following vacancies
within IIGH-K.
Job Title: Administrator
1 Post
Job Purpose Summary
To provide administrative services to AMPATH/FPI/IIGH-K departments and
enterprises, as defined below, in order to develop and maintain effective and
efficient organization operations.
Key Responsibilities
1. Operational Management:-
Office Administration:
- Responsible for the
implementation and ongoing maintenance of all office policies and
procedures. - Management of the administrative
systems including the filing, library and database systems - Facilitation and oversight of
payroll where necessary - Organization of fiscal and
legal documents - Oversee organizational
insurance policies
- Plan, develop and guide
strategy for enterprise operations so as to meet agreed organizational
performance plans within agreed budgets, projections and timescales - Establish and maintain
appropriate systems for measuring necessary aspects of the overall
operations - Monitor, measure and report on
operational issues, opportunities and development plans and achievements
within agreed formats and timescales - Liaise with other
functional/departmental managers so as to understand all necessary aspects
and needs of operations, and to ensure they are fully informed of
operational objectives, purposes and achievements - Ensure activities meet with and
integrate with organizational requirements for quality management and
controls, health and safety, legal stipulations, environmental policies
and general duty of care - Facilitation of individual and
consolidated program budget development in liaison with Enterprise
Managers and Finance Department - Oversee enterprise invoicing
and payables, including enterprise invoice follow up - Increase the effectiveness and
efficiency of Support Services through improvements to each function (HR,
IT/Data, Procurement & Supplies, Finance) as well as coordination and
communication between functions - Serve as liaison to legal
counsel in addressing standard legal issues e.g. copyright, antitrust,
governing instruments, partnerships, licensing, lease agreements, etc - Providing input on matters
related to tax and insurance questions, and business structure and growth
- Develop, implement and conduct
office staff and office attachee/intern orientations as needed - Design and implement staff
communications programs in order to ensure ongoing, positive up and down
communications throughout the organization - Delegate responsibility to
appropriate staff and attachees/interns to ensure that the day-to-day
functions and assigned projects are carried out - Responsible for encouraging the
growth and assisting in the evaluation process of the staff - Manages all aspects of the
human resource function, in liaison with RSPO HR. Trouble-shooting staff
problems, management and custodian of appraisal system - Supervise and coach
administration staff on a weekly basis
planning and strategy as a member of the management team.
4. Maintain awareness and knowledge of contemporary operational
development theory and methods and provide suitable interpretation to
directors, managers and staff within the organization.
5. Any other duty that may be assigned to you by management.
Qualifications
- MBA will be considered. Minimum
Bachelor’s degree in business related field from a reputable university,
fields such as business administration, finance, human resource - Minimum 3 years experience as
Administrator or in senior management positions; preferably in a
corporate, government or NGO set up - Familiarity with QuickBooks
Enterprise edition software will be an added advantage - Proven Leadership and
Managerial Skills - Computer proficiency in Word,
Excel, Access, internet, ERP software, etc - Strong work
ethic and high level of integrity - Ability to
organize/plan/prioritize work, communicate and work effectively with a
wide variety of people, a team player - Excellent verbal communication
and presentation skills; proficiency in English - Must be pro-active,
detail-orientated and problem-solving - Ability to fulfill the job
responsibilities outlined
The successful candidate will be employed on a 2-year renewable contract terms
with a competitive salary and allowances.
Attached to the contract will be mutually agreed performance milestones.
Candidates who meet these requirements should submit their applications
enclosing copies of certificates together with a detailed Curriculum Vitae
giving details of current remuneration to:-
The Program Manager
P.O. Box 4606-30100
Eldoret
Applications MUST be received on or before 6th January 2011.
Only shortlisted candidates shall be contacted.
