Key responsibilities:
The Receptionist will be responsible to the Admin Manager for‐
• Overseeing all aspects of office management and activity coordination.
• Answering telephone, screen and direct calls, taking and relaying messages and providing information to callers
• Ensuring that in‐bound and out‐bound correspondence and related documents are effectively circulated and properly managed
• Accepting and dispatching packages by courier or regular mail.
• Preparing draft responses to correspondence containing routine inquiries
• Performing general clerical duties including basic bookkeeping, photocopying, faxing, mailing and filing.
• Filing and retrieving organizational documents, project records and reports
• Arranging for the repair and maintenance of office equipment.
• Supervising cleaning of office premises
• Maintaining the Editor’s/ CEO’s diary
• Maintaining confidentiality in all aspects of client, staff and agency information.
• Setting up and coordinating staff meetings, attending meetings and recording minutes
• Typing and processing various documents, as and when required.
• Maintaining and update correspondents in a contacts database
• Creating and maintaining good relationships with the Council’s clients.
• Undertaking other such duties as may be required from time to time.
Job Specification
• At least KCSE C or KCE Div. III or an equivalent qualification with a credit in English Language
• Full certification in office secretarial work
• Should have certificates in and be able to use Word Processing, Spreadsheets and Data Base Management packages
• At least three years recent experience as Secretary in a busy office environment
Email: impactkenya2@gmail.com
