Overall Job
Function
Function
Working
under the direct supervision of the Country Representative with a dotted-line
relationship with the ICAP Finance Unit in New York, the Finance and
Administration Manager supervises and manages the daily functions of the
financial and administrative operations of ICAP-supported activities and is
responsible for monitoring and reporting on all office expenses, reconciling
and maintaining office records, and managing budgets. The role is also
responsible for providing varied and timely financial reports to the ICAP-New
York Finance Unit. Supervises all the Finance and Administration staff
consisting of at least 4 staff*
under the direct supervision of the Country Representative with a dotted-line
relationship with the ICAP Finance Unit in New York, the Finance and
Administration Manager supervises and manages the daily functions of the
financial and administrative operations of ICAP-supported activities and is
responsible for monitoring and reporting on all office expenses, reconciling
and maintaining office records, and managing budgets. The role is also
responsible for providing varied and timely financial reports to the ICAP-New
York Finance Unit. Supervises all the Finance and Administration staff
consisting of at least 4 staff*
Financial
Management
Management
- Develop and maintain project financial
monitoring system that effectively tracks project expenditures against
approved budgets. - Develop, monitor, and maintain annual program
budgets and work order budgets. - Ensures sound financial management and
accountability to promote effective use of financial resources. - Provide team members and donors with financial
analyses and updates as requested. - Develop cost proposals and budgets as needed.
- Act as primary liaison with bank.
- Manage any agreements with local vendors
including those involving vehicle rental, office supplies, translators,
etc. - Liaises and works closely with leadership on
issues related to fiscal and administrative management. - Provide a variety of internal and
donor-required financial reports to the ICAP-New York Finance Unit. - Ensure compliance with donor requirements and
assist with donor compliance tasks.
Administration
and Office Management
and Office Management
- Set up office space and services to meet the
needs of established and new projects. Liaise with landlords and service
providers for electric, telephone, internet, water, security, cleaning,
and other services. - Ensure proper maintenance of all ICAP
facilities including but not limited to insurance, repairs, general
maintenance of office space, equipment, and furniture. - Maintain office systems for all travel,
banking, payments, payroll and taxes, government-required reporting, and
paper and electronic files, and correspondence in accordance with ICAP
practices. - Coordinate domestic and international travel
arrangements for staff and visitors and process travel expense reports for
staff. - Assist in employment activities including
recruitment, interviews, and new employee orientation. - Establish and manage local employee benefit
plans in collaboration with ICAP NY human resources. - Implement payroll procedures consistent with
local laws and ICAP policies. - Ensure compliance with local regulations and
laws regarding taxes, registration, and labor.
Contract and
Subagreement Management
Subagreement Management
- Manage contractual agreements, including
consultants, technical services agreements, and subcontracts. - Ensure that contractual requirements are met,
including timely submission of financial reports to donors. - Manage the procurement system in accordance
with ICAP policies and procedures. - Ensure that ICAP policies, procedures, donor
regulations, and requirements are met. - Liaise with local and international partners,
consultants, and vendors on all financial and contractual matters - Collaborate with NY-based headquarters in all
financial matters. - Work with other managers to build the capacity
of sub recipients in the areas of financial management and compliance - Other duties as assigned by management.
Qualifications:
- Bachelor’s degree in accounting, finance,
business administration, or its equivalent. - Minimum three (3) years of related experience
- Demonstrated experience with US Government
awards - Exceptional problem-solving skills and
analytical capabilities - Competency in training and capacity-building
with sub-contractors desirable - Strong budgeting, accounting, and quantitative
skills - Demonstrated experience working on multiple
tasks with sometimes conflicting schedules and time-lines. - Strong written and oral communication skills
- Demonstrated and successful experience
functioning in a highly complex environment working independently and/or
as a member of a collaborative team while exercising independent judgment - High level of proficiency in relevant computer
applications (e.g., word processing, spreadsheet, and accounting/financial
management software) - Excellent working knowledge of Excel and
accounting software
Application
Instructions
Instructions
Please send
only a cover letter and CV to icap-jobs-malawi@columbia.edu no later than
Friday, July 26, 2013. Additional application materials will not be considered.
only a cover letter and CV to icap-jobs-malawi@columbia.edu no later than
Friday, July 26, 2013. Additional application materials will not be considered.
Due to
volume, we cannot reply to individual inquiries on the status of applications.
If you are selected as a candidate, an ICAP representative will contact you
directly.
volume, we cannot reply to individual inquiries on the status of applications.
If you are selected as a candidate, an ICAP representative will contact you
directly.
Columbia
University is an equal opportunity and affirmative action employer. It does not
discriminate against employees or applicants for employment on the basis of
race, color, sex, gender, religion, creed, national and ethnic origin, age,
citizenship, status as a perceived or actual victim of domestic violence,
disability, marital status, sexual orientation, status as a Vietnam era or
disabled veteran, or any other legally protected status.
University is an equal opportunity and affirmative action employer. It does not
discriminate against employees or applicants for employment on the basis of
race, color, sex, gender, religion, creed, national and ethnic origin, age,
citizenship, status as a perceived or actual victim of domestic violence,
disability, marital status, sexual orientation, status as a Vietnam era or
disabled veteran, or any other legally protected status.