Hyinsco Integrated Services Latest Jobs Vacancies

Hyinsco
is a business development consulting firm that provides customized solutions
for the formulation and implementation of business strategies. We utilize
unique and proven methodologies to deliver actionable results to clients in a
timely, efficient, and cost-effective manner.

We
are recruiting to fill the position below:

Job
Title: Administrative
Officer
Location: Lagos

Job
Description

We
are looking for an Administrative Officer to join our team and support our
daily office procedures.
Main
duties include managing office stock, preparing regular reports (e.g.
expenses and office budgets) and organizing company records.
If
you have previous experience as an Office Administrator or similar
administrative role, we’d like to meet you.
An
Administrative Officer will act as the point of contact for all employees,
providing administrative support and managing their queries.

Responsibilities

Manage
office supplies stock and place orders
Prepare
regular reports on expenses and office budgets
Update
office policies as needed
Maintain
a company calendar and schedule appointments
Book
meeting rooms as required
Distribute
and store correspondence (e.g. letters, emails and packages)
Prepare
reports and presentations with statistical data, as assigned
Arrange
travel and accommodations
Maintain
and update company databases
Organize
a filing system for important and confidential company documents
Answer
queries by employees and clients
Schedule
in-house and external events

Requirements

Our
ideal candidate also has working knowledge of office equipment and office
management tools.
Proven
work experience as an Administrative Officer, Administrator or similar
role
Solid
knowledge of office procedures
Experience
with office management software like MS Office (MS Excel and MS Word,
specifically)
Strong
organization skills with a problem-solving attitude
Excellent
written and verbal communication skills
Attention
to detail
High
school diploma; additional qualifications in Office Administration is a
plus

Job
Title: Receptionist
Location: Lagos

Job
Description

We
work closely with our recruiters to manage sourcing, interviewing and
employment processes.
Our
Receptionist’s duties include offering administrative support across the
organization.
You
will welcome guests and greet people who visit the business.
You
will also coordinate front-desk activities, including distributing
correspondence and redirecting phone calls.
As
a Receptionist, you will be the first point of contact for our company.

Responsibilities

Greet
and welcome guests as soon as they arrive at the office
Direct
visitors to the appropriate person and office
Answer,
screen and forward incoming phone calls
Receive,
sort and distribute daily mail/deliveries
Maintain
office security by following safety procedures and controlling access via
the reception desk (monitor logbook, issue visitor badges)
Order
front office supplies and keep inventory of stock
Update
calendars and schedule meetings
Arrange
travel and accommodations, and prepare vouchers
Ensure
reception area is tidy and presentable, with all necessary stationery and
material (e.g. pens, forms and brochures)
Provide
basic and accurate information in-person and via phone/email
Keep
updated records of office expenses and costs
Perform
other clerical receptionist duties such as filing, photocopying,
transcribing and faxing

Requirements

Proven
work experience as a Receptionist, Front Office Representative or similar
role
Proficiency
in Microsoft Office Suite
Hands-on
experience with office equipment (e.g. fax machines and printers)
Professional
attitude and appearance
Solid
written and verbal communication skills
Ability
to be resourceful and proactive when issues arise
Excellent
organizational skills
Multitasking
and time-management skills, with the ability to prioritize tasks
Customer
service attitude
High
school degree; additional certification in Office Management is a plus
Qualified
candidates should have a minimum of OND/HND/B.Sc.